From osps-news at listsmart.osl.state.or.us Tue Sep 4 08:01:19 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 4 Sep 2012 15:01:19 +0000 Subject: OSPS E-News ~ September Training News Message-ID: Good morning! We have published the September OSPS Training News to our On-line Resources: http://go.usa.gov/UAD The deadline for registering for the September Training - Payroll Exception Reports - is 5:00 pm on September 14. This issue also includes information on the new Roth 457 IRA and the Shared Payroll Services website for employees. Enjoy! Please send suggestions / comments / questions to OSPS.Help at das.state.or.us or Katherine.Bremser at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Sep 4 08:06:12 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 4 Sep 2012 15:06:12 +0000 Subject: OSPS E-News ~ FW: September Training News Message-ID: I'm sorry, the link to the newsletter page in the e-mail below does not work, try this one instead: http://cms.oregon.gov/DAS/EGS/FBS/OSPS/Pages/training.aspx Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Tuesday, September 04, 2012 8:01 AM To: OSPS News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ September Training News Good morning! We have published the September OSPS Training News to our On-line Resources: http://go.usa.gov/UAD The deadline for registering for the September Training - Payroll Exception Reports - is 5:00 pm on September 14. This issue also includes information on the new Roth 457 IRA and the Shared Payroll Services website for employees. Enjoy! Please send suggestions / comments / questions to OSPS.Help at das.state.or.us or Katherine.Bremser at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Sep 4 15:12:37 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 4 Sep 2012 22:12:37 +0000 Subject: OSPS E-News ~ FW: ODFW Accountant 2 position available Message-ID: Hello Payroll Professionals, we are forwarding this at the request of ODFW..... Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------------------------------------------------------------------------------- Accountant 2 (Reconciliation Accountant) ODFW is recruiting for an Accountant 2 position. If you have any questions, please contact: Shirlene Gonzalez ASD Administrator Oregon Department of Fish & Wildlife (503) 947-6193 Shirlene.A.Gonzalez at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Sep 6 11:56:42 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 6 Sep 2012 18:56:42 +0000 Subject: OSPS E-News ~ FW: PEBB No EL/No HA Defaults for HEM Message-ID: To our payroll professionals, We are forwarding this on behalf of PEBB.... Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published From: MARTINEZ Miriam * PEBB Sent: Thursday, September 06, 2012 10:50 AM To: 'Childers, Barb'; RIDDERBUSCH Sandy * SCD OSPS; LEWIS Pauline * SCD OSPS; LEWIS Seth * SCD OSPS; 'Diane McMillan Skutack'; Paula Hill Cc: 'LORETZ Kathleen * PEBB' Subject: PEBB No EL/No HA Defaults for HEM Importance: High Hello all, Just an FYI, we will be running the "No HA" defaults today in PDB for those members who have a HEM effective date of 7/1/12, which Health Assessments were due by 8/15/12. This will be effective in PDB 10/1/12. We will also be running the "No EL" defaults today in PDB for those members who have an HEM effective date of 2/1/12, which the E-Lessons were due by 8/15/12. This will be effective in PDB 10/1/12. OUS - will receive these changes in the daily file on Friday morning. OSPS - no action required. PEBB will work with payroll agencies to correct any rejected records, if any. BHS - will receive these changes in the weekly file. PEBB will be working on correcting any "Dual" PEBB covered members affected by this default. We will also send agency payrolls a list of any members that will have an Imputed Value requirement. A quick number for you, the overall default numbers per plan are as follows: 1. Kaiser NO HA = 28 members 2. Kaiser NO EL = 22 members 3. Providence NO HA = 216 members 4. Providence NO EL = 114 members I will be breaking down these numbers by payroll center and will send you a list of your affected members if you would like. Thanks so much! :) Miriam Martinez Public Employees' Benefit Board Senior Systems Analyst pdb.administration at state.or.us Phone 503-378-4868 Fax 503-373-1654 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Sep 10 14:28:45 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 10 Sep 2012 21:28:45 +0000 Subject: OSPS E-News ~ OSPA Exception Reports Class Message-ID: To the state's Payroll Professionals, Are you overwhelmed by the size of your agency's payroll exception reports or by the variety of messages they contain? Do you struggle with what messages to address first? Or on the other hand, do you like a good puzzle? If you answered yes to any of these questions, you might want to take the OSPA Payroll Exception Reports class next Wednesday (September 19) from 9:00 am to 4:00 pm in Conference Room TC3, Executive Building, Salem. This is an informal, collaborative class. We will work in small groups on sample reports and screen prints to piece together what happened and what needs to be done, if anything. If you are interested, please register in iLearnOregon: https://ilearn.oregon.gov/KView/CustomCodeBehind/Base/LinkingRouter.aspx?strDLItemId=10C9B27B8C514B82A7075CB88DB02D05 by 5:00 pm on Friday, September 14. If you have questions, please contact Katherine.Bremser at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Sep 10 15:32:55 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 10 Sep 2012 22:32:55 +0000 Subject: OSPS E-News ~ State Dated Checks Message-ID: Good Afternoon, As a reminder, we are fast approaching the deadline of September 15, 2012 for having completed the "Due Diligence" portion of our responsibility to attempt to locate the owners of stale dated checks. These checks will become unclaimed property if not claimed and cashed. Any stale dated check over $100.00 needs to be researched for the owner, via internet, telephone directory, etc. If the owner is not able to cash the original check, a replacement check can be requested. If the owner is a current employee there is a contact established and the check is not considered unclaimed. Contact the employee and/or supervisor to have the check replaced. There is no amount limit for a current employee requiring all checks to be replaced or a correction made. The deadline for reissuing stale dated checks is October 1, 2012. If a check needs to be rewritten, please send to OSPS with the appropriate form no later than October 1, 2012. Please send me a copy of your original list with notations regarding the results of your efforts and sign. If you have questions, please call me at 503-373-0252 or email me at Pauline.lewis at state.or.us Thank you for all your efforts on this project. Pauline Lewis, Application Development Analyst DAS/Oregon Statewide Payroll Services 155 Cottage Street NE, Salem, OR 97301 (503) 373-0252 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Sep 13 08:41:04 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 13 Sep 2012 15:41:04 +0000 Subject: OSPS E-News ~ OSPA Screen Changes Message-ID: Good morning, This morning you may notice that some of the OSPA screens now include the date and region name in the upper right hand corner. This is part of a phased in project OSPA began earlier this year. Phase one, migrated last night added this information to the following agency-viewed screens: PMSG Message Screen PTB1 BENEFIT PACKAGE TBL PTB2 BENEFIT PACKAGE CODES PTD1 PAYROLL DEDUCTION TABLE PTD2 PAYROLL DED/PLAN CODES PTD3 PAYROLL DED/PLAN FEES PTW1 WORK SCHEDULE TABLE PTW2 WORK SCHEDULE TABLE PUIS USER ID SCREEN Coming soon will be phases two and three which include time-sheet, deduction, gross pay adjustment, the P370, and many more screens. If you have any questions or concerns about this change please contact the Help Desk or any other of the OSPS staff. Thank you and have a wonderful day. Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Sep 14 08:46:19 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 14 Sep 2012 15:46:19 +0000 Subject: OSPS E-News ~ Limited OSPS Staffing Message-ID: Good morning, Due to circumstances beyond our control, neither of our Help Desk staff or back-up resources are in the office today. Please be sure to use the Help Desk email address and phone number below if you need assistance so other OSPS staff may respond. OSPS Help Desk: (503)378-6777 (option 0) mailto:OSPS.Help at das.state.or.us Due to this limited staffing, we will be restricting manual check processing to emergency and termination check requests only. Clearly mark the emergency and/or termination check requests. Please be patient with us. We will notify agency payroll contacts of any manual check requests that will not be processed today. We apologize for the inconvenience and thank you for your understanding. Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Sep 14 16:36:41 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 14 Sep 2012 23:36:41 +0000 Subject: OSPS E-News ~ Deferred Comp Transactions Message-ID: Good afternoon, This past month the PERS Deferred Compensation vendor, ING, made changes to the interface file for the deferred compensation deduction and also created a new interface file for the Roth IRA program. Due to these changes and the required testing, they were not able to transmit the data for September posting until after August Run 2 preliminary. OSPS opted to wait until after August Final Run 2 and Leave to bring these interfaced transactions into OSPA. We will load the PERS Deferred Compensation and the new Roth IRA deduction files into OSPA production tonight. They will add, change or delete deferred comp (DCNN) and Roth IRA (RTNN) deductions for 9/30/12 pay period on the P070. Please contact myself or the Help Desk if you have any questions. (mailto:OSPS.Help at das.state.or.us) Thank you, Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Sep 17 10:22:18 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 17 Sep 2012 17:22:18 +0000 Subject: OSPS E-News ~ Deduction Enty Issues Message-ID: Good morning, We are aware of a problem in OSPA production for deduction code entry on the P070 which is resulting in a 'DA54 > MAX AMT' error messages. We are working to correct this issue as quickly as possible. Thank you for your patience. Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Sep 18 08:06:00 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 18 Sep 2012 15:06:00 +0000 Subject: OSPS E-News ~ Deduction Enty Issue is Fixed Message-ID: Hello, We identified the inconsistent edit in the deduction processing program and corrected it in OSPA last night. You should now be able to complete P070 taxable deduction code entries. Please let OSPS know immediately if you have any problems or questions regarding this change. Thank you, Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Monday, September 17, 2012 10:22 AM To: OSPS News (Osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ Deduction Enty Issues Good morning, We are aware of a problem in OSPA production for deduction code entry on the P070 which is resulting in a 'DA54 > MAX AMT' error messages. We are working to correct this issue as quickly as possible. Thank you for your patience. Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From osps-news at listsmart.osl.state.or.us Tue Sep 18 13:59:24 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 18 Sep 2012 20:59:24 +0000 Subject: OSPS E-News ~ Administrative Specialist 2 (Accounts Payable Coordinator) - Salem Message-ID: Good afternoon, The following position announcement is being forwarded on behalf of the Department of Forestry. Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Subject: Employment Opportunity - Administrative Specialist 2 (Accounts Payable Coordinator) - Salem There is an employment opportunity for a permanent, full-time Administrative Specialist 2 located in Salem. You may click on the link below to access the complete job announcement through the online application system, E-Recruit, and to apply online. Administrative Specialist 2 Accounts Payable Coordinator $2,624.00 - $3,783.00 Monthly All current employment opportunities can be found at www.oregonjobs.org. Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly. Thank you. View complete announcement and apply online -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Sep 27 15:59:48 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 27 Sep 2012 22:59:48 +0000 Subject: OSPS E-News ~ Updates to OSPS On-line Resources Message-ID: To Our Payroll Related Professionals, Probably a lot of you have already noticed; but, just in case, we have published the 2013 Processing Calendar: http://www.oregon.gov/DAS/EGS/FBS/OSPS/docs/processtools/2013cal.pdf We have also posted the October Training News: http://www.oregon.gov/DAS/SCD/OSPS/Pages/training.aspx This month's issue includes October Training, National Save 4 Retirement Week resources, the first year-end reminders and exceptions to the PEBB pre and post-tax deductions. In addition, we have posted the Reference Manual Payroll Process for PEBB Benefits with updates for plan year 2012: http://www.oregon.gov/DAS/EGS/FBS/OSPS/docs/pubs/process/ProcessPEBB.pdf I apologize for its lateness. With these changes and the small number of changes for plan 2013, I expect to have the 2013 updates done soon after the beginning of the year. You may notice some slight differences in the organization to the PEBB document. When we divided the reference manual between OSPA System Related Documents and Payroll Processes Using OSPA, we decided to move from entry guides, recommended practices and handbooks to one kind of document - payroll processes. We then combined and re-organized the standard content categories from the original documents. We hope this approach will make it easier to find the information you need. We will gradually migrate existing documents to the new format when they come up for review. If you have feedback, please send it to Katherine.Bremser at das.state.or.us or OSPS.help at das.state.or.us . Enjoy! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: