OSPS E-News ~ FW: Biennium Crosswalk - AY 17 Labor Costing

Wed Jul 15 16:12:50 PDT 2015

Forwarded on behalf of PPDB.

From: DAS_PPDB_Group [mailto:das_ppdb_group-bounces at listsmart.osl.state.or.us] On Behalf Of HR Systems PPDB
Sent: Wednesday, July 15, 2015 4:00 PM
To: das_ppdb_group at listsmart.osl.state.or.us
Subject: Biennium Crosswalk - AY 17 Labor Costing

Good afternoon,

The Labor Cost Crosswalks for the 15-17 biennium will be implemented in PPDB tonight. Current Employee records (PBED) and Position records (PB5D) will be updated effective 7/1/2015*.

History records that were current as of July 1, 2015 and forward will also be updated. *New appointments that have already been processed, which have an effective start date after July 1, 2015, will also be updated, but will be effective on the appointment date.

If you encounter any problems or have any questions please contact Group.PPDB at oregon.gov<mailto:Group.PPDB at oregon.gov>

Thank you.
Brandon Dolquist
HR Systems Analyst
Department of Administrative Services
Enterprise Human Resource Services
503-378-8548
503-378-6879 fax
Asset Classification Level: 1 - Published

From: OSPS-News [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application
Sent: Monday, May 18, 2015 4:16 PM
To: OSPS News (osps-news at listsmart.osl.state.or.us<mailto:osps-news at listsmart.osl.state.or.us>)
Subject: OSPS E-News ~ Biennium Crosswalk - AY 17 Labor Costing

Good Afternoon!

Setting Labor Cost Crosswalks for 15-17

For agencies who track their payroll labor costs for the 15-17 Biennium and/or the 15-16 Fiscal Year, *OSPS would be happy to gather the information for those labor cost changes to be entered for you in PPDB.  To do so, we must have your list of changes by Monday June 22, 2015.

Changes will be uploaded to the personnel system (PPDB), based on the supplied list, via mass update which will in turn interface into OSPA.  Changes will be effective in both systems July 1, 2015, for the July payroll period with a pay date of 7/31/15.

*The mass update in PPDB will create PA log counts which each agency will be billed for by DAS EHRS.

Formatting Your Request

Please use the following format for your requested changes.  Please do not insert spaces or hyphens between numbers.  All numbers should be in 'Text Format.'

12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)

Old 12 digit cost structure a New 12 digit cost structure

        Example:     YYPPPPPIIIII  a YYPPPPPIIIII

We are also accepting "blanket changes" to process the biennial indicator:

Example:        15XXXXXXXXXX a 17XXXXXXXXXX

If your request is simply to change the biennial indicator from 15 to 17 on all employee and position records, you may make that request in an email.  If you have a number of cost structure changes to be made, our preference is to have them in a spreadsheet attached to your email.  If updates to the employee record are different than the position record then a separate list will need to be submitted for both. In either case, please include your agency name and number, contact name and phone number and send this information to seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>.

Default Process

OSPS will send a reminder on or about June 18 about the deadline for submitting crosswalks for 15-17.  If we have not received information or instructions from your agency by the deadline June 22, 2015, we will set up a default crosswalk to change the biennial indicator from 15 to 17 on all payroll labor cost numbers for both the employee and position records in PPDB. Please double check your list! The mass change process into PPDB does not go through any edits and will upload numbers from your list even if they are invalid. Any manual changes effective in July 2015 that are entered prior to the upload will be overwritten by the mass update in PPDB.

If you have any questions about this process, please contact me.
Thanks,

Seth Lewis
Senior System Analyst
DAS/EGS/FBS/Oregon Statewide Payroll Services
503.373.0259 - direct
503.378.3518 - fax
seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>
Visit Our Online Resource Center:  State of Oregon: Oregon Statewide Payroll Services<http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx>

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