OSPS E-News ~ Biennium Crosswalk - AY 17 Labor Costing

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good Afternoon!

Setting Labor Cost Crosswalks for 15-17

For agencies who track their payroll labor costs for the 15-17 Biennium and/or the 15-16 Fiscal Year, *OSPS would be happy to gather the information for those labor cost changes to be entered for you in PPDB.  To do so, we must have your list of changes by Monday June 22, 2015.

Changes will be uploaded to the personnel system (PPDB), based on the supplied list, via mass update which will in turn interface into OSPA.  Changes will be effective in both systems July 1, 2015, for the July payroll period with a pay date of 7/31/15.

*The mass update in PPDB will create PA log counts which each agency will be billed for by DAS EHRS.

Formatting Your Request

Please use the following format for your requested changes.  Please do not insert spaces or hyphens between numbers.  All numbers should be in 'Text Format.'

12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I)

Old 12 digit cost structure a New 12 digit cost structure

        Example:     YYPPPPPIIIII  a YYPPPPPIIIII

We are also accepting "blanket changes" to process the biennial indicator:

Example:        15XXXXXXXXXX a 17XXXXXXXXXX

If your request is simply to change the biennial indicator from 15 to 17 on all employee and position records, you may make that request in an email.  If you have a number of cost structure changes to be made, our preference is to have them in a spreadsheet attached to your email.  If updates to the employee record are different than the position record then a separate list will need to be submitted for both. In either case, please include your agency name and number, contact name and phone number and send this information to seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>.

Default Process

OSPS will send a reminder on or about June 18 about the deadline for submitting crosswalks for 15-17.  If we have not received information or instructions from your agency by the deadline June 22, 2015, we will set up a default crosswalk to change the biennial indicator from 15 to 17 on all payroll labor cost numbers for both the employee and position records in PPDB. Please double check your list! The mass change process into PPDB does not go through any edits and will upload numbers from your list even if they are invalid. Any manual changes effective in July 2015 that are entered prior to the upload will be overwritten by the mass update in PPDB.

If you have any questions about this process, please contact me.
Thanks,

Seth Lewis
Senior System Analyst
DAS/EGS/FBS/Oregon Statewide Payroll Services
503.373.0259 - direct
503.378.3518 - fax
seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>
Visit Our Online Resource Center:  State of Oregon: Oregon Statewide Payroll Services<http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx>

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