From osps-news at listsmart.osl.state.or.us Tue Nov 3 08:53:05 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 3 Nov 2015 16:53:05 +0000 Subject: OSPS E-News ~ Payroll Reports Training Coming in December Message-ID: Good morning, OSPS is offering a two hour reports training on December 10th in the SFMS Conference Room at DAS. This class will provide participants with an overview of required record retention rules, focus on critical reports that need to be worked each payroll run as well as exception reports. To register in iLearn please click here. Thank you, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Nov 3 09:05:10 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 3 Nov 2015 17:05:10 +0000 Subject: OSPS E-News ~ DAS OSPS: OPA 1 Job Announcement Message-ID: Payroll Professionals, DAS OSPS has an OPA 1 recruitment listed below. Please forward on to any interested parties. This position is part of the Payroll System Support group within OSPS. Operations & Policy Analyst 1 (OSPS Analyst) Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 6 08:40:11 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Nov 2015 16:40:11 +0000 Subject: OSPS E-News ~ Limited Staffing In OSPS - 11/6/15 Message-ID: Good morning, Our regular Help Desk staff are out today. Please use the Help Desk telephone number (503-378-6777 option 0) or the Help Desk email account (OSPS.Help at oregon.gov) to request assistance. Remaining staff will monitor these and respond as quickly as possible. Manual check requests will be prioritized with termination and emergency check requests being the highest (such as a pay advance). Others will be processed as time allows or will be held until Monday. Please clearly mark the reason for the manual check request. We apologize for any delay or inconvenience this may create in your work flow today. Sincerely, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 6 09:51:00 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Nov 2015 17:51:00 +0000 Subject: OSPS E-News ~ PEBB 2016 Open Enrollment Process Starting Next Week Message-ID: Payroll Professionals, Next week there will be a lot of activity happening for both OSPS and PEBB. OSPS has been working with PEBB on modifying the transfer of Open Enrollment (OE) information from PEBB to OSPA since the beginning of this year. Here is a timeline for next week's processes that will be done by OSPS. 1) 11/09/15 - that night the following will happen in OSPA: a. New deduction codes (PV1N for example) will be added to the deduction tables (PTD screens) with start dates of 12/01/15. b. Obsolete deduction codes (most 5% plans and all 3% plans) will have start dates of 12/01/15 and only have plan codes ZZZ and 001 available. Please note - PEBB Statewide and Kaiser HMO are the only medical 5% plans that will be fully active in tax year 2016. c. Benefit packages (PTB screens) will have start dates of 12/01/15. d. Domestic partner P050 entries (DPT, DPN, DPS) will be outdated 11/30/15. 2) 11/12/15 - that night the following will happen in OSPA: a. Outdate PEBB deduction related codes on the P070 and HEM on the P050 with 11/30/15 dates. b. Removal of PEBB deduction related codes on the P070 that have a 12/31/15 or greater start date. c. PEBB to OSPA interface will be closed. 3) 11/13/15 - that day OSPS will work with agency payroll offices on any changes that will need to be made prior to loading OE data. 4) 11/14/15 - OSPS will be loading OE data coming from PEBB. 5) 11/16/15 - OSPS will run a "Pre" Prelim November Run 1 and send an exception report out to agencies. Also OSPS will be sending over to PEBB a list of all their codes in OSPA so they can run a comparison to PDB. Then PEBB will work with agencies for any discrepancies. Please refer to PEBB's post OE eNews for information on what they will be processing next week. **Important note** - PEBB will be closing PDB the night of 11/12/15 until the OE data is transferred over to OSPA on 11/14/15. This will be the same night the PEBB to OSPA interface will be shut down. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 6 09:57:51 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Nov 2015 17:57:51 +0000 Subject: OSPS E-News ~ OSPS 2016 Processing Calendar Message-ID: All, OSPS has posted the 2016 Processing calendar on our website at: http://www.oregon.gov/das/EGS/FBS/osps/pages/processtools.aspx The calendar is available as a pdf to print or save and in an outlook version too. If you see something that needs changing then send me an email. Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Nov 12 11:53:12 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 12 Nov 2015 19:53:12 +0000 Subject: OSPS E-News ~ PEBB 2016 Open Enrollment Processes - UPDATE Message-ID: Payroll Professionals, Update on what items are left on this week's Open Enrollment (OE) processes. 1) Tonight: a. PEBB to OSPA interface - closes at 5pm. This will be in conjunction with PDB being down too. i. P070 transactions: please do not enter any on Friday. OSPS is preparing to load OE transactions and limiting new P070 entries will help that load process and cut down on rejections in PDB. ii. Contact the OSPS Help Desk if you need to enter a P070 transaction. iii. These entries can be entered on Monday November 16th when both PDB and the PEBB to OSPA interface is open. b. P070 and P050 outdate process in OSPA. i. OSPS will be outdating all PEBB related codes on the P070 and the HEM code on the P050 with 11/30/15 dates. ii. Any PEBB codes that have a start date of 12/31/15 or in the future will be deleted. 2) Friday: a. OSPS will review the results from the jobs ran last night. b. An exception report will be sent to PEBB for their review and to work with the agencies as needed. 3) Saturday: a. OSPA will be down this day as OSPS loads OE transactions from PEBB. Please do not attempt to access the mainframe that day as it could interfere with the jobs running. b. OE data loaded into OSPA. c. OSPS reviewing the results of the OE jobs that were processed. Please refer to PEBB's email earlier (see attached) regarding the processes going on in PDB and PDB being shut down tonight too. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: PDB Administration * PEBB Subject: PDB Update: What is scheduled for tonight 11/12/15? Date: Thu, 12 Nov 2015 17:22:57 +0000 Size: 27905 URL: From osps-news at listsmart.osl.state.or.us Thu Nov 12 16:40:12 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 13 Nov 2015 00:40:12 +0000 Subject: OSPS E-News ~ FW: DAS OSPS: OPA 1 Job Announcement In-Reply-To: References: Message-ID: This recruitment is being extended another week. From: OSPS-News [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Tuesday, November 03, 2015 9:05 AM To: OSPS News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ DAS OSPS: OPA 1 Job Announcement Payroll Professionals, DAS OSPS has an OPA 1 recruitment listed below. Please forward on to any interested parties. This position is part of the Payroll System Support group within OSPS. Operations & Policy Analyst 1 (OSPS Analyst) Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Nov 16 14:40:26 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 16 Nov 2015 22:40:26 +0000 Subject: OSPS E-News ~ 2015 Maximum Amounts at Year End Message-ID: To Agency Payroll Contacts: We want to remind you about maximum amounts that impact taxes at year end. These include the 2015 maximum amounts for the Oregon Savings Growth Plan (OSGP), PEBB Flexible Spending Accounts (FSA), Social Security, and PERS. Oregon Savings Growth Plan: Please call Kathy Gannon at OSGP (503 378-5798) if your agency has employees retiring on 12/31/15 and are close to the 2015 deferred compensation maximum contribution limit of $18,000 (plus $6,000 for the catch-up contribution for employees over 50). This will help prevent a possible over-deferral for the 2015 tax year. In addition, before the end of the year, OSGP will run an audit report for employees who contribute to both the Roth 457 IRA and the traditional 457 deferred comp. They will look for employees with combined contributions that may exceed the maximum for the tax year. PEBB Flexible Spending Accounts: PEBB will run a report for employees who may exceed the maximum annual contribution amount for the Health Care FSA ($2,500) or Dependent Care FSA ($5,000). Watch for the reports from PEBB and process according to their instructions. Social Security Taxes: For 2015, $118,500 is the maximum wage that is subject to social security. If you need to reverse a check or stop an ACH and re-write a November payment, determine if the employee has reached the maximum. If so, check to see if you need to recalculate the social security subject wages and taxes. PERS: For 2015, $883,333 is the maximum wage that is subject to PERS for Tier 1 members. $265,000 is the maximum wage that is subject to PERS for Tier 2 and OPSRP members. OSPA now cap all PERS subject wages at $265,000. The OSPS account will make p060 adjustments for any Tier 1 members that go over $265,000. Please let OSPS know if you have any Tier 1 members who are retiring in December and will have over $265,000 in PERS subject wages. If you have questions, contact the OSPS Help Desk, OSPS.Help at oregon.gov> or 503-378-6777, option zero. Melissa Tominaga OSPS Accountant DAS/EGS/FBS/Oregon Statewide Payroll Services Phone: 503-373-0738 Fax: 503-378-3518 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Nov 18 14:56:34 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 18 Nov 2015 22:56:34 +0000 Subject: OSPS E-News ~ Updated Direct Deposit Form on OSPS Website Message-ID: Payroll Professionals, OSPS updated our Direct Deposit form recently. http://www.oregon.gov/DAS/EGS/FBS/OSPS/docs/form/OSPS.99.25.pdf - link to Direct Deposit form. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Nov 18 16:11:09 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 19 Nov 2015 00:11:09 +0000 Subject: OSPS E-News ~ November OSPS Processing Calendar Change - Reminder Message-ID: Good afternoon, REMINDER: changes to the OSPS processing calendar for November. These processes were moved to account for the new holiday next Friday November 27th. * Tomorrow Agency Interface Files 3pm * Tomorrow Night November Prelim Run 1 * Monday Night November Final Run 1 * Next Wednesday ACH Stops 10:15 Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 20 11:43:43 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 20 Nov 2015 19:43:43 +0000 Subject: OSPS E-News ~ OSPA Down Message-ID: Payroll Professionals, The mainframe is currently down. We are working with our programmers to resolve the issue. OSPS will update you when we have more information. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 20 12:41:05 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 20 Nov 2015 20:41:05 +0000 Subject: OSPS E-News ~ FW: OSPA Down In-Reply-To: References: Message-ID: UPDATE: Mainframe is up and running in PROD again. Due to this delay manual checks were NOT finished. We will finish processing them this afternoon and attempt to have them distributed by 3pm. Thanks, Seth Lewis 503.373.0259 From: OSPS-News [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Friday, November 20, 2015 11:44 AM To: OSPS News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ OSPA Down Payroll Professionals, The mainframe is currently down. We are working with our programmers to resolve the issue. OSPS will update you when we have more information. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Nov 20 16:11:35 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Sat, 21 Nov 2015 00:11:35 +0000 Subject: OSPS E-News ~ 2015 OSPS YE Reminder - Check Threshold Lowered Message-ID: Good Friday Afternoon, The check threshold for November run 1 and November run 2 will be lowered from $10.00 to $1.00. If you have any termed employees' with net pay positives that you would like to write off to taxes please send a request to the OSPS Help Desk before final cutoff. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Nov 23 15:53:59 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 Nov 2015 23:53:59 +0000 Subject: OSPS E-News ~ FW: Legislative Administration Accounting - (Job opening for Accounting Generalist position) Message-ID: Forwarded on behalf of Legislative Admin: ________________________________ Good afternoon. There are many changes in Financial Services at the Legislature: * Cindy Hupp's last day with Financial Services will be December 24th. * Savannah Barnes has been promoted to Cindy's position, Senior Accounting Generalist. * We have opened a recruitment for a new Accounting Generalist to replace Savannah. Here is the posting, please circulate widely. https://www.governmentjobs.com/careers/oregon/jobs/1296025/accounting-generalist. The recruitment closes on December 7, 2015. We hope to have someone in place no later than January 4, 2016. I hope everyone has a safe and fun holiday weekend. Stephanie Risbrough Financial Services Manager Oregon State Legislature 503-986-1377 Stephanie.Risbrough at state.or.us [http://intranet/CapitolImages/_t/Oregon%20State%20Bird%20-%20Western%20Meadowlark3_jpg.jpg] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13966 bytes Desc: image001.jpg URL: From osps-news at listsmart.osl.state.or.us Mon Nov 23 16:53:46 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 Nov 2015 00:53:46 +0000 Subject: OSPS E-News ~ Recruitment for Payroll Tech - Parks Message-ID: Forwarded on behalf of Department of Parks and Recreation: Please post the link below for an opening in the Payroll Unit of Parks and Recreation. Accounting Technician 3 (Payroll & Benefits Technician) OPRD15-0094OC Closing Date: Friday, December 18, 2015 @ 11:59 PM Pacific Time Location: Salem, Oregon Job Type: Permanent Salary: $2,756.00 - $3,974.00 Monthly Thank you, Rebecca Rebecca Jasso Financial Services Manager Oregon Parks and Recreation Department Ph 503-986-0581 Fax 503-986-0793 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Nov 24 09:34:29 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 Nov 2015 17:34:29 +0000 Subject: OSPS E-News ~ Website Down Message-ID: Good morning, We have been informed that the Oregon.gov website which includes OSPS is currently down. We will let you know more when we have more information. Thanks, Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Nov 24 11:00:28 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 Nov 2015 19:00:28 +0000 Subject: OSPS E-News ~ FW: Oregon Department of Energy - Job Posting Accountant 4 (SELP Program Accountant) Message-ID: Forwarded on behalf of ODOE: ________________________________ Energy Development Services Division, Small Scale Energy Loan Program. https://www.governmentjobs.com/careers/oregon#oregon/jobs/1292876/accountant-4-selp-program-accountant?&_suid=1448384665104029879694309891724 We have a Job Posting for an Accountant 4. Thank you, Leslie Paeschke Human Resources Oregon Department of Energy 625 Marion Street NE Salem, OR 97301 P | 503 373 0051 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Nov 25 10:17:11 2015 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 25 Nov 2015 18:17:11 +0000 Subject: OSPS E-News ~ OSPA System Availability November 26th - 28th Message-ID: Payroll Professionals, This is a reminder that OSPA will be unavailable tomorrow on Thanksgiving. On Friday OSPA will be available on the State Employee Holiday and on Saturday during its normal hours of 6am to 6pm. OSPS staff will not be here on Friday so any manual check requests or anyone needing assistance that day will be taken care of on Monday, November 30th. Have a wonderful Thanksgiving! Seth Lewis Senior System Analyst DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: