OSPS E-News ~ SEIU: LOA Employee Notifications & Union Deductions

Tue Feb 23 17:06:06 PST 2016

Payroll Professionals,

DAS labor relations has signed a letter of agreement (LOA) with SEIU.  See attached letter for actual agreement.  To summarize the items they include:

*         New Employee Notification:  PPDB will be sending this information on a weekly basis to SEIU.

*         Timely Deductions:  SEIU will be sending new authorizations or changes by the 20th of the month.  The employer will have those deducted from the next issued paycheck.  This is a web report under Prelim Run 1.  [cid:image001.jpg at 01D16E5B.96215060]

*         Quarterly Audit:  SEIU will be sending a file each quarter of the list of employees they have in their database who are members, fair share, etc.  OSPS will compare that list to what is currently in OSPA and report back to them.

One item to note under timely deductions:  the file for February Prelim Run 1 will contain the entire list of SEIU changes or new authorizations they show not matching OSPA.  This could be for last month or for several months prior.  For prior dates please make corrections on a go forward basis.

Additionally, SEIU has some reminders/items to note that DAS LRU & OSPS has agreed to pass along to agencies:

*         Send SEIU an email before refunding an employee.  They may have already refunded them.

*         Employees represented by SEIU should only have one of these deduction codes on the P070:  associate dues (XANN) member dues (DONN) or fair share (DSNN). If there are deductions setup for more than one then delete the P070 entry and refund the employee.  If you are not able to refund, please let SEIU know.

*         Do not refund CAPE (DLNN) deductions. Delete the deduction on the P070 and contact SEIU as they are currently refunding employees with CAPE deductions.

*         Changes from fair share (DSNN) to member (DONN) should be made on a go forward basis.  SEIU will be handling any retro changes.

*         Change all member (DONN) deduction codes on the P070 to associate member (XANN) when a member moves to management service or outside SEIU.

*         Change all associate member (XANN) deduction codes on the P070 to member (DONN) if an employee moves from management service or outside SEIU back into the bargaining unit.

*         On the monthly report SEIU sends there should be both member (DONN) and CAPE (DLNN) codes listed.  It is important to enter both deduction codes on the P070.  If the CAPE is not entered then the agency is still responsible for paying for it.

*         A seasonal employee would have the same deduction codes on the P070 screen as long as they are returning to their same position as before.

*         When an employee is transferring in and out it is important to verify the union deduction codes are correct.  Especially when moving between bargaining units within the same agency.

*         All cancellation letters need to be dated, signed and MAILED to SEIU Attn: Membership Department PO BOX 12159 Salem OR 97309.

Thanks,

Seth Lewis
Manager
DAS/EGS/FBS/Oregon Statewide Payroll Services
503.373.0259 - direct
503.378.3518 - fax
seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>
Visit Our Online Resource Center:  State of Oregon: Oregon Statewide Payroll Services<http://www.oregon.gov/DAS/EGS/FBS/OSPS/Pages/index.aspx>

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