From osps-news at listsmart.osl.state.or.us Mon Jan 4 08:44:18 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 4 Jan 2016 16:44:18 +0000 Subject: OSPS E-News ~ OSPS Help Desk Phone & ePayroll Admin Site Message-ID: Happy New Year and Monday Morning, The OSPS Help Desk Phone (503.378.6777) is currently not working. Also the ePayroll Admin Site is down. Both issues are being looked at and I will update you all when I have more information. Please call 503.373.0738 for assistance and/or send us an email osps.help at oregon.gov. Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jan 4 08:59:43 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 4 Jan 2016 16:59:43 +0000 Subject: OSPS E-News ~ FW: Policy Changes - Sick Leave with Pay Policy 60.000.01 In-Reply-To: References: <6664815E2ECC9449984364FDEE3F35C973E55FBF@WPORGEXCL09.ENTSS.OR.GOV> <2CBD2E0D2D33464D8E6AE209BDADE9E087EAC9C1@WPORGEXCL09.ENTSS.OR.GOV> Message-ID: Forwarded on behalf of DAS CHRO. From: hrmgr-net [mailto:hrmgr-net-bounces at listsmart.osl.state.or.us] On Behalf Of CHRO LIST Admin * DAS Sent: Thursday, December 31, 2015 10:36 AM To: hrexec at listsmart.osl.state.or.us; hrmgr-net at listsmart.osl.state.or.us Cc: CHAMBERS Janet * DAS Subject: [hrmgr-net] Policy Changes - Sick Leave with Pay Policy 60.000.01 MEMORANDUM Transmittal 186 To: Agency Human Resources Managers From: Madilyn Zike, Chief Human Resources Officer Date: December 31, 2015 We have revised State HR Policy 60.000.01 Sick Leave with Pay. The following summarizes the primary changes in the policy. * Adds new definitions. * Incorporates the addendum dated May 26, 2015 related to OUS and universities with independent governing boards. * Section (4): Clarifies the PERS calculations which "uses" sick leave in the final average salary under full formula and formula plus annuity. * Section (5): Remove language related to OUS. * Section (7): Changes the amount of sick leave an employee who is collecting short-term disability payments may reserve while on FMLA or OFLA block leave from 40 to 60 hours. * Adds sections (8) through (11) related to temporary employees. * Section (12): Adds language under permissible use of sick leave. * Section (13): Adds a new section related to requesting sick leave. * Section (14): Adds a new section related to verification. * General grammatical The updated policy is available on the CHRO's web page. Click on "HR Policies & Rules" and scroll down to the appropriate policy. We have developed a toolkit related to this policy which will include the attached FAQ, the required BOLI poster and payroll process flow charts. Please call the CHRO Policy Unit if you have any questions. Bridget Otto, PHR Sr. State Human Resources Consultant Office: 503-373-7676 Cell: 503-302-6581 Bridget.otto at oregon.gov -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Sick Leave Policy 60 000 01 01_01_16.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 40884 bytes Desc: Sick Leave Policy 60 000 01 01_01_16.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Transmittal 186 Sick Leave with Pay.doc Type: application/msword Size: 155136 bytes Desc: Transmittal 186 Sick Leave with Pay.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: FAQ.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 25781 bytes Desc: FAQ.docx URL: From osps-news at listsmart.osl.state.or.us Mon Jan 4 10:21:25 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 4 Jan 2016 18:21:25 +0000 Subject: OSPS E-News ~ FW: OSPS Help Desk Phone & ePayroll Admin Site In-Reply-To: References: Message-ID: UPDATE: both the phone and website are working now. Thanks again for your patience. Seth Lewis 503.373.0259 From: OSPS-News [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Monday, January 04, 2016 8:44 AM To: OSPS News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ OSPS Help Desk Phone & ePayroll Admin Site Happy New Year and Monday Morning, The OSPS Help Desk Phone (503.378.6777) is currently not working. Also the ePayroll Admin Site is down. Both issues are being looked at and I will update you all when I have more information. Please call 503.373.0738 for assistance and/or send us an email osps.help at oregon.gov. Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Jan 8 16:39:32 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Sat, 9 Jan 2016 00:39:32 +0000 Subject: OSPS E-News ~ FW: Revised Recruitment - Office of Public Defense Services Message-ID: Forwarded on behalf of Office of Public Defense Services ____________________ The Office of Public Defense Services has an open recruitment for a Fiscal Analyst - AP Supervisor in the Financial Services Division. This is a revised recruitment that closes on January 22, 2016. If you, or someone you know, might be interested in working at OPDS in this position, please see the job posting on either our OPDS website at www.oregon.gov/opds for a link to the job announcement, or directly at the job link on the Oregon Jobs page under Fiscal Analyst - AP Supervisor where the details of the position, desired qualifications, and the application process are explained. Angelique Bowers Budget & Finance Manager Office of Public Defense Services 503-378-2481 *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. Thank you. ********************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jan 11 11:10:27 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 11 Jan 2016 19:10:27 +0000 Subject: OSPS E-News ~ OSPS Users' Forum - January 13, 2016 Message-ID: To Payroll Related Professionals: This is a reminder that the next OSPS Users' Forum is Wednesday, January 13th starting at 2:00 pm in Employment's Auditorium: Employment Google Map. I have attached the agenda. This forum will be dedicated to the topic of SB 454 (Mandatory Sick Leave) and its impact on employees including temporary sick leave. If you wish to participate remotely through Adobe connect by clicking this link prior to the Forum start time at 2pm. https://das.adobeconnect.com/ospsforum0116/ If you have questions, please contact geri.l.greeno-sanders at oregon.gov or OSPS.help at oregon.gov. Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Agenda_OSPS_Forum_Jan2016.pdf Type: application/pdf Size: 49229 bytes Desc: Agenda_OSPS_Forum_Jan2016.pdf URL: From osps-news at listsmart.osl.state.or.us Mon Jan 11 11:22:52 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 11 Jan 2016 19:22:52 +0000 Subject: OSPS E-News ~ Website Test - Help Wanted Message-ID: Payroll Professionals, The Department of Administrative Services is seeking employees to test the usability of a new website. It should take about 5 minutes. The test will ask a question and then you will be shown a mock-up of what the Payroll homepage will look like. Please click on the location that you think will answer the question/task. NOTE: When you click the software will register the location, but it will not take you anywhere. This test will help us determine if we have used applicable language for end users to find what they are looking for on our homepage. If you can help, thank you! We will close the test in a few days. Click here to begin: https://i8250566.optimalworkshop.com/chalkmark/7858iivs Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Jan 14 09:59:57 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 14 Jan 2016 17:59:57 +0000 Subject: OSPS E-News ~ FW: DOC Job Opportunity - Fiscal Analyst 3 (Senior Budget Analyst) Message-ID: Forwarded on behalf of DOC: [http://agency.governmentjobs.com/images/AgencyImages/oregonseal.gif] STATE OF OREGON invites applications for the position of: Fiscal Analyst 3 (Senior Budget Analyst) JOB CODE: DOC16-1059OC OPENING DATE/TIME: 01/13/16 12:00 AM CLOSING DATE/TIME: 02/03/16 11:59 PM SALARY: $5,640.00 - $7,845.00 Monthly $67,680.00 - $94,140.00 Annually JOB TYPE: Permanent LOCATION: Salem, Oregon AGENCY: Corrections-Central Administration PRINT APPLY [Department of Corrections] This employment opportunity is with Planning and Budget and is located in Salem. There is one current vacancy. This recruitment will be used to establish a list of qualified candidates. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). [http://www.oregon.gov/doc/HR/PublishingImages/neogov/Duties2.png] The incumbent serves as the lead fiscal analyst on the budget office team, helping to foster a professional team environment, and oversees the technical processes managed by the Budget Office, including the administration (development and execution) of the Department's budget. In addition, the position collaborates with auditors, accountants, systems professionals, and research staff in the work of improving the fiscal operations of the Department. The position helps to identify, analyze and make recommendations, and train others relating to fiscal policies and procedures. The work of this position impacts multiple divisions within the Agency, and it evaluates data from different programs and divisions in order to identify financial trends and issues, and propose fiscal management solutions. For a complete listing of duties and working conditions for this position, click below: Position Description [http://www.oregon.gov/doc/HR/PublishingImages/neogov/Qual.png] Your application materials must clearly describe how you meet the qualifications and will be reviewed to verify that you: * have six years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system. Experience must have included modeling and forecasting fiscal information. NOTE: a Bachelor's Degree in Business, Public or Non-Profit Management, Finance, Accounting or a related degree (such as Public Policy, Political Science, Public Administration, Economics or other analytical or technical degree) may substitute for three years of the required experience. A graduate-level degree in any of the above areas may substitute for four of the six years. Transcripts must be attached if using education to meet minimum qualifications. To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application. DESIRED ATTRIBUTES * Team leadership * Professional communication * Experience as a lead finance professional for a budget unit * Experience providing financial projections, and ensuring that financial budgeting and accounting systems are accurate and updated in a timely manner * Excellent financial systems skills, including excellent Excel, Data Query, Database, and other related financial systems skills. In the "Work Experience" section of your electronic application, clearly describe your experience as it relates to these qualifications. Failure to provide this information may result in eliminating your application from further consideration. A resume will not replace the "Work Experience" section of the application. Qualified applicants whose background most closely matches the needs of the position will be invited to interview. [http://www.oregon.gov/doc/HR/PublishingImages/neogov/Add_Info.png] You must have a valid e-mail address to apply for jobs with the Oregon Department of Corrections. All communication regarding your application and status will be done by e-mail. If you have application login problems, get an error message during the application process, or are experiencing other technical (computer related) difficulties, please call the NEOGOV help line for assistance at 1-855-524-5627. You can also e-mail NEOGOV for support at support at governmentjobs.com. You can use this e-mail address to report a variety of applicant issues; login, attaching documents, web browser, etc. Remember when submitting an applicant issue through this e-mail address please make sure to include your name, if you have an applicant ID, a valid contact number, the issue, and if possible a time when you are available to be contacted. This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. The pay and benefits on all announcement may change without notice. Application Reference Number: DOC16-1059OC ODOC does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. Applicants will be subject to a Computerized Criminal History and Motor Vehicles check as well as background investigation. Adverse background information may be grounds for disqualification. ________________________________ Oregon Department of Corrections (ODOC) complies with the Federal Prison Rape Elimination Act (PREA). PREA prohibits ODOC from hiring, or promoting anyone who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in Institution settings. These include a jail, prison, or other correctional facility (including juvenile corrections) AND any institution or facility where people are residing for the purpose of receiving care or treatment (e.g., adjudicated delinquent, neglected, placed in State custody, mentally ill or disabled, chronically ill, or physically disabled, etc.). These include skilled nursing care, intermediate or long-term care, or custodial or residential care (e.g., group home, rehabilitation, assisted living/nursing home, hospice, etc.). This standard requires ODOC to conduct background checks on all applicants considered for employment or promotion to consider any incidents of substantiated allegations of sexual abuse or sexual harassment in determining whether to hire or promote anyone who may have contact with inmates. For more information regarding PREA please visit: http://nicic.gov/PREA ________________________________ VETERANS PREFERENCE POINTS [Veterans logo]Veterans Preference Points are awarded to eligible veterans seeking employment with the Oregon Department of Corrections. Veterans must provide appropriate documentation to qualify for these additional preference points and must submit the documentation with each application. The DD215 must accompany the DD214 that was modified. Only DD214 Member Copy 4, Service Copy 2 and Service Copy 3 are accepted to verify character of service. Other copies will not be accepted and points will not be awarded. Required documentation must include: * a copy of the DD214/215 for the five (5) point preference; OR * a copy of the DD214/215 and a public employment preference letter from the United States Department of Veterans' Affairs for the ten (10) point preference. [Additional Links] Employee Benefits with the Department of Corrections Learn more about the Oregon Accountability Model Visit www.odocjobs.com Recruitment Web Page Oregon Prisons Map with links to each Facility Questions may be emailed to Oregon Department of Corrections ATTN: Rhonda Crawford [Equal Opportunity Employer] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 8712 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 297763 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 8989 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image024.png Type: image/png Size: 184242 bytes Desc: image024.png URL: From osps-news at listsmart.osl.state.or.us Thu Jan 14 13:58:14 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 14 Jan 2016 21:58:14 +0000 Subject: OSPS E-News ~ DAS OSPS Accounting Tech 3 Recruitment Message-ID: Good afternoon, DAS OSPS has an Accounting Tech 3 position now open in the Shared Payroll Services section. This group provides payroll & benefit services to DAS and 33 client agencies. For more information on the position and how to apply please use the link below. Accounting Technician 3 (Payroll & Benefit Specialist) Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Jan 15 08:25:32 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 15 Jan 2016 16:25:32 +0000 Subject: OSPS E-News ~ YE Reminder: W-4 Exempt Forms Message-ID: Good Friday Morning, Exempt Forms W-4 expire Please review your E370-06-1 report, received in January. By February 15 Request a new Form W-4 from exempt employees. Ask for a new Form W-4, Employee' Withholding Allowance Certificate, from each employee who claimed exemption from income tax withholding last year. On February 16 Exempt Forms W-4 expire. Any Form W-4 previously given to Payroll claiming exemption from withholding has expired. Begin withholding for any employee who previously claimed exemption from withholding, but has not given you a new Form W-4 for the current year. If the employee does not give you a new Form W-4, withhold tax as if he or she is single, with zero withholding allowances. However, if you have an earlier Form W-4 for an employee that is valid, withhold based on the earlier Form W-4. Thanks, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Jan 21 09:16:11 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 21 Jan 2016 17:16:11 +0000 Subject: OSPS E-News ~ FW: OSMB Job Announcement - Accounting Technician 3 (General Ledger and Payroll) Message-ID: Forwarded on behalf of Marine Board: Hello, The Oregon State Marine Board has an opening for an Permanent, Full-time, Accounting Tech 3 position. It closes on January 31st. Duties at smaller agencies usually encompass a broad range of experiences and this position touches multiple accounting cycles. Please check out the details at this link: OSMB16-001 Thank You, Christian Grorud Business Services Manager Oregon State Marine Board 503-378-2630 [water] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5620 bytes Desc: image003.jpg URL: From osps-news at listsmart.osl.state.or.us Fri Jan 22 16:29:16 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Sat, 23 Jan 2016 00:29:16 +0000 Subject: OSPS E-News ~ Agency Payroll Contact Information Message-ID: Good afternoon, DAS is in the process of updating our website to a new format. As part of this process, OSPS is taking the opportunity to update our Agency Payroll Contact page with each agency's designated email address and phone number. Please email your information (agency number, phone number and email address for employees to use when they have payroll questions) to geri.l.greeno-sanders at oregon.gov by Tuesday January 26th. OSPS appreciates your help in updating our contact list. Thank you, Seth Lewis Interim Manager DAS/EGS/FBS/Oregon Statewide Payroll Services 503.373.0259 - direct 503.378.3518 - fax seth.lewis at oregon.gov Visit Our Online Resource Center: State of Oregon: Oregon Statewide Payroll Services -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Jan 27 09:46:25 2016 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 27 Jan 2016 17:46:25 +0000 Subject: OSPS E-News ~ FW: DHS/OHA Recruitment Announcement- one Accountant 4 and two Accountant 1 positions Message-ID: Forwarded on behalf of DHS/OHA: OFS is currently recruiting to fill one vacant Accountant 4 position (Announcement# DHS16-0076), and fill two vacant Accountant 1 positions (Announcement# DHS16-0075). If interested, please click on the links below to review the job announcements and qualifications: https://www.governmentjobs.com/careers/oregon/jobs/1339177/accountant-4-accountant https://www.governmentjobs.com/careers/oregon/jobs/1338658/accountant-1 Although this recruitment is for the purpose of filling the current vacancies, the list generated may be used to fill future vacancies as well. If you qualify and would like to be considered for this vacancy or other vacancies in the near future, we strongly encourage you to apply. Thank you, OFS Management Team Lorraine Odell, MPA, CPA Manager, Recon/SFR/Forgery DHS|OHA - Office of Financial Services Email: Lorraine.Odell at dhsoha.state.or.us Desk: (503) 947-2429 -------------- next part -------------- An HTML attachment was scrubbed... URL: