OSPS E-News ~ Union deduction codes - follow up

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Payroll professionals,

This is a follow up to a meeting last week that discussed the process for SEIU and AFSCME union deduction codes.  If you were not at this meeting then either your manager or someone on behalf of your agency was asked to attend.

Below is a recap of that meeting along with some additional information.


-       The State is required to setup union deduction codes in a timely manner.

-       SEIU and AFSCME send electronically membership data each month prior to Prelim Run 1 for DAS OSPS to disperse to State agencies.

-       Each Prelim Run 1 a union report is available on the web reports for State agencies to review and make updates to OSPA as needed.

-       Both unions will work with DAS OSPS on discrepancies for the next few months.  Agency payroll contacts will receive instructions from DAS OSPS on behalf of the union to update OSPA as needed.  Eventually State agencies and each union will be working directly to resolve discrepancies.

-       If employees have questions about their membership status they should be contacting the union directly.  They are the system of record for that information.

Specifically for AFSMCE:

-       Their monthly membership report will show 'Local#' at the end of each employee's transaction.  For agencies with multiple locals this will hopefully help in entering the correct deduction code in OSPA for that local.

-       If an employee moves to a new local then the union dues for the prior local should be removed.  If the employee is a member of the new local that information will be on the monthly membership report.

-       On the monthly membership report under 'Membership' this is their membership status.  M - member.  C - cancel.

-       You will continue to see non-members (previously fair share) show up on your exception reports.

Specifically for SEIU:

-       Employees new to the agency and in a SEIU position should default to DSNN or GSNN which are now SEIU non-member codes.  Do not include the TDNN SEIU issues deduction code.  If the employee comes across on the monthly SEIU report as being a member then you will need to switch the deduction code and add the TDNN SEIU issues code.

-       The SEIU monthly membership report will show under 'Member Type' M - member or N - non-member.

-       Any employee showing up on the exception report with not having a union deduction code and is in a SEIU position can be added back using the SEIU non-member codes of either DSNN or GSNN.  Unless they should be a member.

-       The process for associate member deductions has not changed.

If you have any questions about this or anything else please contact our Help Desk at 503-378-6777 '0' or by email osps.help at oregon.gov<mailto:osps.help at oregon.gov>.

Thanks,

Seth Lewis
Manager
DAS/EGS/FBS/Oregon Statewide Payroll Services
503-373-0198, direct
503-378-3518, fax
503-378-6777, OSPS Help Desk
seth.lewis at oregon.gov<mailto:seth.lewis at oregon.gov>
Visit Our Online Resource Center:  State of Oregon: Oregon Statewide Payroll Services<http://www.oregon.gov/das/Financial/Payroll/Pages/Index.aspx>

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