OSPS E-News ~ FW: Biennium Crosswalk – AY21 Labor Costing

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Forwarded on behalf of Workday:

From: CHRO Workday * DAS
Sent: Friday, June 14, 2019 4:41 PM
To: hrexec at listsmart.osl.state.or.us; hrmgr-net at listsmart.osl.state.or.us
Cc: wd_arc at listsmart.osl.state.or.us
Subject: Biennium Crosswalk – AY21 Labor Costing

HR, Payroll, and Budget Professionals,

The process for updating labor cost changes for the new biennium with Workday is new.  If your agency is only changing the appropriation year (AY) indicator, NO action is needed by the agency.  Workday will change all AY19 to AY21 for positons as well as any overrides (Allocation) on the worker.

If needed, agencies can submit new cost center codes to Workday by sending an email to workday.help at oregon.gov<mailto:workday.help at oregon.gov>. However, if your agency submits a new cost center code for AY19 after June 28, 2019,  it may not be automatically updated to AY21.

For additional information on labor cost codes within Workday, please view the following resources:

·         Change Costing Allocation (LCC): job aid​<https://www.oregon.gov/das/HR/Documents/HCM_CoreHR_%20Change%20Costing%20Allocation%20(LCC)_%20JA.pdf>

·         Change or add organizational assignments of a position: job aid​​​​​<https://www.oregon.gov/das/HR/Documents/Position%20Management_%20Org%20Assignments%20and%20Default%20Cost%20Center%20on%20a%20Position.pdf>

·         Cost allocation on a worker: job aid​<https://www.oregon.gov/das/HR/Documents/PositionManagement_Cost%20Allocation%20on%20Worker.pdf>

·         Cost centers & cost allocations: QRG​<https://www.oregon.gov/das/HR/Documents/Budget_Cost%20Center%20%20Cost%20Allocations.pdf>

If an agency wishes to be excluded for the automatic process, they will need to submit a request to Workday no later than June 28, 2019.  Please send all request to workday.help at oregon.gov<mailto:workday.help at oregon.gov> with the subject line being ‘Exclude Biennium Crosswalk – AY21 Labor Costing,’ otherwise your agency will have them automatically updated to AY21.

Agencies that need to change or restructure cost centers should reach out to Workday as soon as possible due to the increased workload this will take.  Your agency’s HR or Budget offices may need to be prepared to make labor cost changes as we move into the next biennium.

If you a have any additional questions, please reach out to workday.help at oregon.gov<mailto:workday.help at oregon.gov>.

Thank you,

The Workday Oregon team

Contact us by email or phone:
https://www.oregon.gov/das/HR/pages/wd-team.aspx

[Workday Oregon signature line]


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