OSPS E-News ~ Payroll replacement project - Take 10 volume 2

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Payroll and HR community,

If your agency is not utilizing absence requests (protected leave and time off) in Workday then we encourage you to start that soon.  If your agency is utilizing other methods/applications for tracking absence requests and/or entering your time then this message may not be for your agency.  Please pass this message to your communication's office or equivalent to send to your agency's managers.  The message to managers should start at the 'INTRO:' part below.
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INTRO:

The Payroll and Time Tracking Replacement Project is another step forward in Oregon state government's modernization efforts. The project will result in automating manual practices and unifying business processes that payroll professionals and employees use daily.


After reviewing close to a thousand requirements put together by several agencies, along with additional testing done by the project team during our Fit Gap phase, it showed that our best option to meet our State's needs was Workday payroll and time tracking. The project Steering Committee approved of this solution (estimated to go live in late 2022 / early 2023) and state government will, for the first time, have one system for HR and payroll.

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MESSAGE:
It's the beginning of a new month and now is the time for managers to approve your team's timesheets.  We have selected a few quick reference guides (QRG's) that show processes within Workday that we find especially useful for managers to review, edit and then match time off requests in Workday and time off pay codes in ePayroll / agency time tracking system.

Managers
Absence, what you need to know<https://www.oregon.gov/das/HR/Documents/Absence_Absence%20what%20you%20need%20to%20know.pdf>
What you need to know about absence and time off requests:
Time Off - vacation, sick, personal business, etc. Employee requests route to the Manager.
Absence - Family & Medical Leave (F&ML). Employee requests route to the Absence Partner.

Team absences<https://www.oregon.gov/das/HR/Documents/MGR_ManagingTeamAbsences_QRG.pdf>
This QRG goes over absence requests, Time Off and  the Leave Calendar.

Time off for employee, enter or correct<https://www.oregon.gov/das/HR/Documents/Absence_Absence%20%20Time%20Off%20on%20Behalf%20of%20Employee.pdf>
This QRG shows the process of how to enter and correct (including cancel) an absence or time off on behalf of an employee.

If you have questions...
Workday for absence requests:  contact your agency HR office
Payroll for time tracking:  contact your agency PR office

Questions about the Payroll & Time Tracking Replacement Project?  Email us at: OSPS.Workday at oregon.gov<mailto:OSPS.Workday at oregon.gov> (website coming soon)

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