OSPS E-News ~ Year End 2023 – Clearing November Negatives

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good morning,

To find negatives for November, follow the steps below:

  1.  Run the “PAY | Retro Summary Report by Pay Group” report
     *   Sort the “Total Difference Column” to “Ascending”
        *   If the employee wants to let the negative deduct from the December pay period, paid January 1, no action is needed.
        *   If the employee repays it (outside of Workday) by the end of the year, a BT must be submitted to Central Payroll by December 6.
        *   If the employee is unable to repay by the end of year:  gross up the wages in the November pay period.  This must be completed by December 8. (If it nets to zero in retro, the DAS Workday Payroll team will complete the retro to include in the 2023 tax year.)

If you did a gross up and MARA and need to reverse it:

  1.  Make the reversing entry for the MARA and the gross up in the November pay input and if it nets to zero in retro, centrally the Workday team will complete the retro to have a 2023 date.

For November run 2 we will be completing retro for $0.00 results and above (not negatives) to ensure they are part of 2023 tax year.  This is different that other run 2 when we completed payroll for $10 or more.

If you have any questions, please submit a Workday Help case.

Sincerely,

DAS Workday Payroll Team
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