OSPS E-News ~ FW: Reimbursement Process for Bank Overdraft Fees Incurred

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Hello Payroll Professionals,

We've had reports that some of you did not receive this message. Sorry if this is a duplication for you.

Enjoy,

Jason
(971) 900-7688
Luck is when preparedness meets opportunity

From: Oregon DAS <Oregon.DAS at public.govdelivery.com>
Sent: Tuesday, June 6, 2023 8:02 AM
To: ROBINSON Jason * DAS <jason.robinson at das.oregon.gov>
Subject: Reimbursement Process for Bank Overdraft Fees Incurred


Bank Overdraft Fees Related to Payroll Transition Errors Now Reimbursable

[image of Oregon Pioneer atop the state Capitol under blue sky and clouds; and the words]

Good morning,

I wanted to provide you with an important update about the state's transition to the new payroll and time tracking system. The Department of Administrative Services continues to stabilize the state's payroll and time tracking system. Part of that process includes identifying areas where we can assist employees who may have been impacted by payroll errors. We are implementing a process for employees to seek reimbursement for bank overdraft fees that they have incurred as a result of an underpayment or overpayment of wages related to the transition to the new payroll system.

The state will reimburse bank overdraft fees. If an employee believes additional penalty fees were incurred as a result of an underpayment or overpayment, the employee may submit evidence of those fees and they will be considered for reimbursement.

Reimbursing these fees is an important step we are taking to rebuild trust. The reimbursement is described in more detail below.

Thank you again for your patience. We know it has been frustrating. We are working diligently to address any and all issues that arise. We appreciate all you are doing in service to the state.

Sincerely,
Berri Leslie

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Penalty Fee Reimbursement

To request reimbursement for bank overdraft fees incurred by an employee as the result of underpayment or overpayment of wages related to the transition to Workday Payroll, employees will need to complete the following:

  1.  Complete the Penalty Fee Reimbursement Request Form, which can be found on the Statewide Accounting & Reporting Services website under Penalty Fee Reimbursement Resources: https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.qqj_I3SlnLQWIzxdzm-wf3pLrvW5b23U0BwtnsLTZQE/s/2193038648/br/204284065688-l>.
  2.  Attach the necessary documentation; detail on necessary documentation is stated on the form. Please do not include any information other than what is outlined in the form to avoid any unnecessary sharing of personal information.
  3.  Submit the form and documentation to your manager for approval.

A separate Penalty Fee Reimbursement Request Form will need to be submitted for each month an employee is requesting reimbursement. For additional instructions on how to complete the form visit: https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.MZHf8sYJ5kEkSN6UFT8TMLPWiSfACt6wlPi731wX76Y/s/2193038648/br/204284065688-l>.

Managers who will be approving reimbursement request forms can find more information on the verification process on the Statewide Accounting & Reporting Services website under Penalty Fee Reimbursement Resources: https://www.oregon.gov/das/Financial/Acctng/Pages/Index.aspx<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvUGFnZXMvSW5kZXguYXNweCIsImJ1bGxldGluX2lkIjoiMjAyMzA2MDYuNzc4MTQzMTEifQ.LRXfF2Q5yiYLaRmNKCJCiQH1roWnrx0tnUETw2MXOeM/s/2193038648/br/204284065688-l>.

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[Oregon State Seal in black and white]




________________________________
This email was sent to jason.robinson at das.oregon.gov using GovDelivery Communications Cloud on behalf of: Oregon Department of Administrative Services *
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