[OSSSA218] Oregon Payroll Tax News and IRS Event Updates and Headliners
Karen PARK
karen.park at state.or.us
Tue Apr 12 14:18:24 PDT 2011
Payrolltax News LISTSERV:
April, 2011
I. Transit Tax Reminder (additional wages subject to transit taxes):
All wages earned by employees, whether they are resident or non residents of Oregon, who work in either the Portland Metropolitan or the Eugene/Springfield areas are subject to transit taxes. These are employer taxes based on the employees gross income for services physically performed in either district, and not deducted from the employee's paycheck.
Wages include salaries, commissions, bonuses, fees or other items of value that are paid to an employee for services they perform. (the employer must calculate the fair market value of any non monetary compensation)
Even if the main business location is not in either transit district, if employees work on job sites or make client contacts in either district, their wages would be subject to transit taxes for the time they are working in the transit district.
Wages subject to transit taxes but often missed include:
A. Tip Income: Becomes subject to transit taxes when it is paid by the customer to the business, who then distributes the payment to the employees.
B. Sick pay: Becomes subject when paid by the employer
C. Vacation pay: subject to transit taxes. (May need to be prorated if based on work performed inside and outside the district)
D. Meals and Lodging: Is subject if not furnished for the convenience of the employer and on the employers’ premises, or as a condition of hire.
E. Agricultural Employees: Wages earned for such activities as canning, retail work (such as working in the on site nursery), food processing and other related services are subject when performed in the transit district.
****ONLY work connected with the planting, cultivating, and harvesting of seasonal agricultural crops is exempt.
(Seasonal crops are defined as crops that mature within a year, from planting to harvesting)
F. Wages paid to family employees are subject (such as spouses, or children under 18 years of age hired by their parents).
E. Payments made by corporations, (including S-Corps.) to corporate officers as compensation for services performed in the transit districts are subject to transit payroll taxes, even when the corporation was created outside the state of Oregon, and/or the officers are non residents of Oregon.
F. Compensation paid to the individual partners of a partnership is subject to transit self employment taxes. (The partnership itself is not subject: the individual partners are.)
G. Dismissal or Severance pay is subject. (May need to be prorated if based on work performed both inside and outside the district)
H. Employees working in private homes converted for business use, such as an adult foster care facility or day care facility, are subject if the home/business is located in the transit tax districts. These are not classified as true domestic employers for transit tax purposes.
II. W2 Reminder:
Be sure to keep a copy of any W2 that you have tried to send to an employee but couldn’t on file for at least 4 years. Do not send these copies to the Social Security Administration. These must be made available in the event that the employee contacts you later on with their correct contact information.
III. Education/Outreach:
1. April 12: "Forming a Business in Oregon"
Where: Mercy Corps NW
43 SW Naito Parkway, Portland
Time: 5:00-6:30pm
For further information or to register, contact 503 896-5070 or email lguerriero at mercycorpsnw.org
2. April 13: “Worker Classification/Independent Contractor”
Where: Lane Community College Small Business Development Center
1445 Willamette St
Eugene OR
Time: 2:30-4:30
Cost: Free
Learn the difference between the federal and state guidelines on what constitutes an employee versus an
independent contractor, and the issues and legal ramifications that arise when employees are not correctly
classified.
For further information or to register, contact 541 463-5255
3. April 27: Gresham 4th Annual Business Development Fair:
Where: Mt. Hood Community College
Gresham OR.
Cost: Free
The fair will include business seminars and educational forums for business owners, with presentations covering the
essential business topics of growth, marketing and financial reporting.
For future information, contact 503 491-7658 or email bizcenter at mhcc.edu
4. May 11: OAME 23rd Annual Trade Show and Luncheon
Where: Oregon Convention Center
Portland OR
Cost: Free
The tradeshow will host over 120 small and large businesses; state, county, and federal government agencies; and
business development resources that assist minority, women, and emerging small businesses. This years theme is
"A Sustainable Future with Equity
For further information, contact OAME at 503 249-7744
Future outreach/education classes and information will be added as they become available.
***Note: We are also available to provide educational information and assistance on Business and Payroll Tax topics for
your group or organization. Please feel free to contact the LISTSERV owner below for further information.
The Payrolltax-News e-mail list provides employers with complete and up-to-date payroll tax information. Employers can self-subscribe here. Representatives in the Business Division will send information to employers through this list. Employers can request additional information by e-mailing payroll.help.dor at state.or.us.
As a standard practice, e-mail sent from the department will be in text form only. Department of Revenue will not open attachments.
Questions about list content and subscription problems should be directed to the list owner:
Cathy Tavares
Oregon Dept of Revenue
Cathleen.M.Tavares at state.or.us
503-945-8762
Dear Business Organization:
Here are the latest IRS News Releases and Headliners to distribute to your small business members. I hope that the information will be helpful and we encourage publication in your association's magazines, newsletters, email distributions and/or website.
Below are summaries and links to the most recent headliners and news releases your members might be interested in. The title and summary are designed to give you a brief overview of the article's content -- the link to the full article is at the end of each summary. I encourage you to use any or all of these in newsletters or emails to your members, or on your web site.
This month has lots of upcoming events below my signature which may be of interest to your organization or the small businesses you serve. I try to get these out as soon as I know about them so you have time to contact them or reserve the time on your calendar. I repeat them in each newsletter until the event occurs. If you have upcoming small business events you would like me to add, let me know and I will be happy to do that for you.
If someone else in your organization is a more appropriate contact point for these types of emails, please let me know. And if you do not want to receive future emails like this one, please reply and request your name be removed.
KayDel
KayDel Marshall
Senior Stakeholder Liaison
Small Business & Self-Employed C/L/D
100 S.W. Main Street, Suite 1200
Portland, Oregon 97204
ID#1000843166
503-415-7141/503-473-3694
Got Tax Questions? Watch Videos & Get Answers on the IRS Video Portal
http://www.irsvideos.gov/
Upcoming Events:
Better Business Bureau Offers “Secure Your ID” Day
http://akorww.bbb.org/secure-your-id
Saturday, April 16, 2011, 9:00 a.m. to 1:00 p.m.
Gather up unwanted documents and old cell phones, and take advantage of this FREE shredding service. Drive up and drop off up to three (3) grocery bags or boxes of documents to be securely shredded on-the-spot! No cardboard or three-ring binders please.
Beaverton:
BBB Secure Your ID Day brought to you by Unitus Community Credit Union - Beaverton Branch
10580 SW Beaverton-Hillsdale Hwy, Beaverton, Ore. 97005
WCA/RACC Marketing 101 Workshop , When: Saturday, April 16, 2011 – 10:30am – 2:30pm Where: Beaverton City Library Auditorium, 12375 SW 5th Street, Beaverton 97005
A fresh approach + Business secrets your Mama never told youThis workshop will show you how to:
-Focus your vision and your outreach;
-Develop a marketing approach that is true to you and your business;
-Build strong partnerships and alliances;
-Use low-cost or no-cost ways to increase your visibility, credibility and profitability;
-Gain confidence asking for business;
-And more!
Cost: $30 (Become a WCA Friend for $25 and workshop admission is free for individuals. Organizations become friends for $50 and receive free workshop admission for 4 people.) To Register: Contact Melissa at 503-626-1936 Presenter: Carolyn Campbell,MA, CPPC – As a Business Success Coach, Carolyn teaches professionals how to attract more clients and grow their business with greater ease, so that they can live the life they desire and deserve. For more information about Carolyn, visit CoreSourceCoaching.com. The Westside Cultural Alliance (WCA) is a coalition of representatives from arts, cultural, educational, governmental, and business organizations whose mission is to increase public and private funding for and to nurture and promote arts, heritage, and humanities in Washington County
Manufacturing Workforce Forum, Friday, April 22, 2011, 8 AM - 12 PM Please join us for an in-depth discussion!
An industry panel outlining the needs of manufacturers in metro Portland
An overview of resources available from local colleges
How to maximize your hiring success rate
Opportunities to collaborate with colleges for customized training
Online registration and payment. Location: PCC Sylvania Campus , 12000 SW 49th Ave. , Transit Stop: #4431 , Buses: 44 & 78
Contact: Gina Wiedrick, 503-823-5770
Gresham Small Business Fair, April 27, 2011, Mt. Hood Community College. Contact Gerri Raisanen at the Small Business Development Center, 503-491-7658 or email Gerri.Raisanen at mhcc.edu.
Accessing IRS Records
Presented by the Internal Revenue Service - Date: April 27, 2011
This FREE webinar is for:
• Tax Professionals
• Tax Practitioners
• Enrolled Agents
• CPAs
• Small Businesses
• Self-employed Persons
Learn about:
· How the IRS provides access to agency records
· How to use established IRS procedures to properly access records
· How to access the IRS FOIA eReading Room and what records are housed there
· How to use the resources on the IRS Website to file a FOIA
· How IRS Office of Disclosure processes FOIA requests
Earn Continuing Professional Education credit
• Enrolled agents receive one CPE credit for participating for a minimum of 50 minutes from the start of the webinar.
• Other tax professionals may receive credit if the webinar meets your organization’s or state’s CPE requirements.
• To receive credit, you must attend the presentation offered on April 27, 2011. Register for the webinar using your e-mail address, and use the same e-mail address to log in to attend. This will confirm your attendance and generate your Certificate of Completion.
• *Only April 27, 2011, participants will receive certificates. If you do not need a certificate to obtain CPE credit, you may choose to view the archived version of the webinar after April 27, 2011.
• Look for your Certificate of Completion by e-mail approximately one week after the webinar. If you have met all requirements, you will receive your certificate automatically.
Register & Attend
· Click on this link to register for the session or paste this URL in your browser:
http://www.visualwebcaster.com/IRS/77694/reg.asp?id=77694
EASTERNCENTRALMOUNTAINPACIFIC
2 p.m.1 p.m.Noon11 a.m.
Note: Time zones shown are standard time.
Information
• Visit www.irs.gov and search Webinars for information about other events.
• If you require special accommodations (for example, a larger-print on presentation materials), contact Brian Finn at sbse.webinars at irs.gov.
• If you experience difficulty viewing the event, please use the e-mail option on the event page or call 866-956-4770.
• This event will be archived for later viewing, approximately two weeks after the date of the event, on IRS.gov.
Sponsored by: IRS Small Business/Self Employed Division
OAME 23rd Annual Trade Show & Luncheon Wednesday, May 11, 2011 at the Oregon Convention Center in Hall D. The tradeshow will host more than 120 small and large businesses, state, county and federal government agencies and business development resources to help minority, women and emerging small businesses grow. For registration, exhibit and luncheon information, and reservations, contact the Oregon Association of Minority Entrepreneurs (OAME) at 503-249-7744 or at www.oame.org. Tradeshow admission is free and luncheon tickets are $65 per person (for more information please visit Luncheon Information).
A Silent Auction will be held during Conference & Trade Show.
Program outline:
Trade Show 10:00AM - 3:00PM
Reception 11:30AM - 12:00PM
Lunch 12:00PM - 1:30PM (Trade Show closed during luncheon)
SBA Portland's Small Business Week Awards Gala is on May 12, 2011, 5:00 p.m. - 9:00 p.m., at the Oregon Convention Center, 777 NE Martin Luther King Jr. Blvd. in Portland, Oregon. For information on attending the Gala, contact Sylvia Gercke at 503-326-5122 or Sylvia.gercke at sba.gov. You can also register online by visiting the Portland SCORE website at www.scorepdx.org.
9th Annual Employment, Contracting & Promotional Trade - Tuesday, June 28, 2011 - Time: 1:30 PM - 5:00 PM - Place: Oregon Convention Center - 777 NE Martin Luther King Jr., Blvd. - Portland, OR 97232 - Cost: Free to the Public! - Sponsor: American Family Insurance & Hispanic Metropolitan Chamber of Commerce.
http://r20.rs6.net/tn.jsp?llr=wnxgmvcab&et=1104607823012&s=2945&e=001E5rsol9eU7FxGz1nnkpUO8K0mdzUOe-c7hGIfVD8p2DopEp5GKGFSIcZRrST8_470X8oXPDBVb3Xi8M3ujrhhrlniVlF1z13LkTuSk8hmoOLQwYwxg5d_ep_zTojUmxk&&&http://r20.rs6.net/tn.jsp?llr=wnxgmvcab&et=1104607823012&s=2945&e=001E5rsol9eU7FxGz1nnkpUO8K0mdzUOe-c7hGIfVD8p2DopEp5GKGFSIcZRrST8_470X8oXPDBVb3Xi8M3ujrhhrlniVlF1z13LkTuSk8hmoOLQwYwxg5d_ep_zTojUmxk ,
For booth pricing & informationplease e-mail Gale Castillo at: gcastillo at hmccoregon.com.
Nation Association of Counties Annual Conference in Portland Seeks Volunteers - July 15-19, 2011, Over 3,000 county officials, representing 80% of the nation’s population, will be in Portland, Oregon for the 76th Annual National Association of Counties (NACo) Conference. We need volunteers to help make the conference a successful and memorable experience for our visitors. We will provide you with everything you need to volunteer, including training, t-shirt and food. All volunteers are invited to attend Sunday's Conference Wide Event called "Sunday in the Park Blocks" and the Inaugural Reception on Tuesday evening. For more information, please visit http://web.multco.us/naco2011 or contact Theresa Sullivan at theresa.a.sullivan at multco.us
Federation of Philippine American Chambers of Commerce (FPACC) Bi-National Convention and Trade Show, August 18 - 20, 2011, The Hilton Portland & Executive Tower, 921 Southwest Sixth Avenue, Portland, Oregon, 97204. Contact: Lorelei Hosmillo, Business Coordinator, Philippine American Chamber of Commerce of Oregon (PACCO), leihosmillo at msn.com. Convention Information Site: http://www.fpaccpdx.org/Mainscreen.aspx
Oregon Small Business Forum August 23, 2011 from 8:00 a.m. to 12:00 Noon at the Oregon Association for Minority Entrepreneurs (OAME), 4134 N.Vancouver, Portland, Oregon. The focus area topic chosen for this FREE August Forum is, "Knowing HR Compliance Issues to Stay Out of Trouble," including such issues as BOLI requirements, Benefits Compliance, Law Changes, and Employee vs. Independent Contractor. As always, the focus area topic is followed by an informal roundtable discussion where the agencies present will have an opportunity to explain the services and products they have available to enhance the success of small business in Oregon. Mark your calendars now to reserve this date.
Oregon Small Business Fair, September 24, 2011, Ambridge Event Center, 1333 NE MLK Blvd, Portland, Oregon 97232. NOTE: Venue has changed/No longer at Oregon Convention Center. This is a FREE event for new and start up small business with exhibitor booths and four workshops each hour throughout the day. For exhibitor or other information, contact Linda.E.Repp at state.or.us.
Mercy Corps Northwest has several small business trainings coming up. Check at it out at: http://www.mercycorpsnw.org/what-we-do/classes-and-events/
IRS Updates & News Releases:
IRS Essentials – How to Find What You Need Before Tax Day
http://www.irs.gov/newsroom/article/0,,id=238335,00.html
With the Monday, April 18th federal income tax deadline rapidly approaching the IRS wants remind taxpayers about the self-help tools that are available to make filing taxes easier. Taxpayers seeking last minute help can find a wide variety of useful products and information from the comfort of their home through the IRS website.
§ IRS.gov is "open" 24 hours a day 7 days a week.
§ The 2011 Filing Season Tax Tips, available on www.IRS.gov, provide a wealth of information and links to help taxpayers meet the deadline.
§ 1040 Central is the comprehensive source for individual income tax information.
§ Interactive Tax Assistant is a tax law resource that guides taxpayers through a series of questions and provides responses on credits, deductions and general filing questions.
§ YouTube Video - Last Minute Tax Tips
Can’t File on Time? Get an Extension until Oct. 17
http://www.irs.gov/newsroom/article/0,,id=238425,00.html
Are you unable to complete and file your federal individual tax return by the April 18 deadline? If so, you can request an extension of time to file, which will automatically give you until Oct. 17, 2011, to submit your tax return to the Internal Revenue Service. An extension gives you an additional six months to file your tax return. But keep in mind that an extension of time to file is not an extension of time to pay. All outstanding balances are due on April 18, 2011.
April 18 Deadline Approaching; Check IRS Payment Options
http://www.irs.gov/newsroom/article/0,,id=238426,00.html
The Internal Revenue Service today reminded taxpayers who have not yet filed their 2010 tax returns that individual returns and payments are due next Monday, April 18, 2011. There are several payment options available to taxpayers who have a balance due. Payments can be made by electronic funds withdrawal, credit or debit card, the Electronic Federal Tax Payment System or check or money order. Detailed information on each of the first three payment types can be found on the IRS.gov Electronic Payment Options Home Page.
IRS Reminds Taxpayers to Use the IRS2Go App to Check Refunds
http://www.irs.gov/newsroom/article/0,,id=238423,00.html
IRS YouTube Videos -- IRS2Go: English | ASL
How to Check Your Refund on IRS2Go: English | ASL
The Internal Revenue Service reminds taxpayers to use new mobile phone applications launched this filing season to check the status of their refunds and to get other tax information on the go. The IRS2Go phone app gives people a convenient way of checking on their federal refund. It also gives people a quick way of obtaining easy-to-understand tax tips. Apple users can download the free IRS2Go application by visiting the Apple App Store. Android users can visit the Android Marketplace to download the free IRS2Go app. The IRS also uses tools such as YouTube and Twitter to share the latest information on tax changes, initiatives, products and services through social media channels.
Don’t Fall Prey to the 2011 Dirty Dozen Tax Scams
http://www.irs.gov/newsroom/article/0,,id=238262,00.html
Video: Dirty Dozen: English | Spanish | ASL
Hiding income in offshore accounts, identity theft, return preparer fraud, and filing false or misleading tax forms top the annual list of “dirty dozen” tax scams in 2011.
“The Dirty Dozen represents the worst of the worst tax scams,” IRS Commissioner Doug Shulman said. “Don’t fall prey to these tax scams. They may look tempting, but these fraudulent deals end up hurting people who participate in them.”
The IRS works with the Justice Department to pursue and shut down perpetrators of these and other illegal scams. Promoters frequently end up facing heavy fines and imprisonment. Meanwhile, taxpayers who wittingly or unwittingly get involved with these schemes must repay all taxes due plus interest and penalties. See the full article for the Dirty Dozen for 2011.
IRS Announces Qualified Disaster Treatment for Japan
http://www.irs.gov/newsroom/article/0,,id=238173,00.html
The Internal Revenue Service today issued guidance that designates the earthquake and tsunami in Japan in March 2011 as a qualified disaster for federal tax purposes. This guidance affects recipients of disaster relief payments as well as employer-sponsored private foundations. The guidance allows recipients of qualified disaster relief payments to exclude those payments from income on their tax returns. Also, the guidance allows employer-sponsored private foundations to assist employee victims in areas affected by the March 2011 earthquake and tsunami in Japan without affecting their tax-exempt status. Today's guidance does not affect individuals interested in contributing to victims of the Japan earthquake and tsunami. The IRS reminds taxpayers that there are some simple steps they can take to ensure that their contributions go to charities eligible to receive tax-deductible contributions. The IRS has posted more information on IRS.gov.
Prepared Remarks of IRS Commissioner Doug Shulman at the National Press Club
http://www.irs.gov/newsroom/article/0,,id=238204,00.html
The IRS Commissioner delivered prepared remarks titled “On the Horizon: A Vision for the Future of Our Tax System.”
Winter 2011 Statistics of Income Bulletin Now Available
http://www.irs.gov/newsroom/article/0,,id=238252,00.html
The Internal Revenue Service today announced the availability of the winter 2011 issue of the Statistics of Income Bulletin, which features preliminary data on 140.5 million individual income tax returns filed for tax year 2009. The Statistics of Income (SOI) Division produces the SOI Bulletin on a quarterly basis. Articles included in the publication provide the most recent data available from various tax and information returns filed by U.S. taxpayers.
Tax Tips – Just in Time for April 18
Six Tips for Paying Estimated Taxes
http://www.irs.gov/newsroom/article/0,,id=237839,00.html
Estimated tax is a method used to pay tax on income that is not subject to withholding. You may need to pay estimated taxes during the year depending on what you do for a living and what type of income you receive. These six tips from the IRS will provide you with a quick look at estimated taxes and how to pay them.
Tips for Managing Your Tax Records
http://www.irs.gov/newsroom/article/0,,id=105111,00.html
After you file your taxes, you will have many records that may help document items on your tax return. You will need these documents should the IRS select your return for examination. Here are five tips from the IRS about keeping good records.
Eight Things to Know If You Receive an IRS Notice
http://www.irs.gov/newsroom/article/0,,id=108531,00.html
Each year, the Internal Revenue Service sends millions of letters and notices to taxpayers for a variety of reasons. Here are eight things to know about IRS notices – just in case one shows up in your mailbox.
The Taxpayer Advocate Service: Helping You Resolve Tax Problems
http://www.irs.gov/newsroom/article/0,,id=137675,00.html
The Taxpayer Advocate Service (TAS) is an independent organization within the IRS. We help taxpayers whose problems with the IRS are causing financial difficulties; who have tried but have not been able to resolve their problems with the IRS; and those who believe an IRS system or procedure is not working as it should. The article lists ten things every taxpayer should know about TAS.
Ten Things You Should Know About Making Federal Tax Payments
http://www.irs.gov/newsroom/article/0,,id=108544,00.html
Are you making a payment with your federal tax return this year? If so, here are 10 important things the IRS wants you to know about making tax payments correctly.
Ten Things to Know About Tax Refunds
http://www.irs.gov/newsroom/article/0,,id=108680,00.html
Are you expecting a tax refund this year? Here are 10 things the IRS wants you to know about your refund.
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Karen Park
Oregon State Social Security Coordinator
Oregon PERS
503 603-7633
karen.park at state.or.us
SL2
Please note my office hours are Monday thru Thursday 6 am to 4:30 pm
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