Payroll News
Listserv
March
2009
Please share with anyone who may
benefit from this information.
I. Important
information:
A. State Business Identification Number
(BIN)
The Business identification Number
(BIN) is the state payroll tax identification number. It is the identifier used
for reporting and paying your
payroll taxes programs.
The BIN is used on all
correspondence issued to you by state payroll tax reporting agencies. It is also
printed on all tax forms, payment coupons, etc.
Therefore, it is important
that you have this number available any time you contact a state agency
regarding your payroll account. We may not always
be able to cross reference
using your Federal Identification Number, (FEIN) when attempting to access your account
information. The BIN is also listed
in
Please do not to confuse this number
with the Business Registry Number obtained through the Secretary of State.
B. When You May Need to Change
your Business Identification Number:
You are required to submit a new “Combined Employers Registration”
under the following circumstances.
1.
When purchasing an established
business:
Even if you purchase 100% of the
assets, the state identification number does not automatically get
transferred as well. You may need to obtain
your own BIN
2.
Changing your business
structure:
Anytime you change your business entity, such as changing from a partnership to LLC, Sole proprietor to partnership, corporation to LLC, etc.,
you need to change your
BIN.
3.
No activity for more then one
year:
If you have not filed any returns or had payroll for more then one year, you need to compete a new registration. Depending on the information,
you may or may not need a new
BIN
4.
When you change your
FEIN:
Anytime you are required to change
your federal tax identification number, you need to change your BIN as well.
5.
Certain Businesses:
A business is assigned a new BIN if the entity completely changes the type of business activity they are involved in, even if there is no
change to the FEIN.
For example, the original business
activity was construction, but the
business sells off 100% of its
construction interest and decides to go into
the restaurant industry instead. The
business will more than likely need to
re-register for a new BIN
Registering for a new business can
be done electronically at www.filinginoregon.com or you can download the form at
www.oregon.gov/DOR/BUS under
“forms”.
II.
Reminders:
A. For businesses who file their quarterly reports (OQ) using the paper format:
The “2009 Combined Payroll Tax Booklets” were mailed the week of February 16th. Please allow until the second week of March to
contact us if you haven’t received it. This allows for all mailings to go out. However, if you haven’t received your copy by mid March, contact us
@ 503 945-8091 opt. 2
B. Additional forms and personalized payment coupons (OTC) can be ordered by going to www.oregon.gov\EMPLOY. Be sure to allow plenty
of time to receive your coupons so you don’t run out. For example, you may want to reorder if you are down to the last 2 coupons if paying monthly,
or last 10 if paying semi weekly.
C. If you find you are out of payment coupons, don’t use an altered or older coupon. Simply send in a memo or letter that includes your business
name, BIN, amount of payment, quarter/year, and
amount for each tax program. Continue to do this until you receive your
new coupons.
***NOTE: If you
currently use OTC coupons, you may want to consider using EFT
(Electronic Funds Transfer). EFT is
a convenient, safe, and accurate way to make your
combined payroll tax payments. EFT
allows you to make payments using a secure internet
site, a touch-tone telephone, or
through your financial institution. Additional information can be
found on our website @ www.oregon.gov/DOR/BUS. To get started
using EFT, complete the
authorization agreement located at
the above web address or call us at 503 947-2017.
D. Always send in a payment coupon
(OTC) with your payment for the form OQ, OA, or WA. This ensures that the
payment is applied correctly.
If you have any questions or
comments regarding this LISTSERV, feel free to
contact the LISTSERV owner.
Cathy Tavares
Oregon Department of
Revenue
Public Service Representative
4
503 945-8762
cathleen.m.tavares@state.or.us