PayrollTax News LISTSERV: iWire
Update
Jan. 2012
Please be sure to send
this to anyone who would benefit from this information
I. Important
iWire UPDATE:
“iWire
Direct”, the
direct filing option for W2 information, will be available the first week of
March. This option will allow small businesses with a small number of
W2’s to input W2 information directly into our iWire system. Continue to
watch the iWire website for further updates and information (http://www.oregon.gov/DOR/BUS/iwire-income-wage-information-return-eservices.shtml)
II. Frequently
Asked questions regarding iWire:
1. Are all businesses now
required to submit their W2’s electronically? I am not required to do so
for federal purposes.
A. Even if you are not required to submit W2’s electronically for
federal purposes, you are still required to submit your W2’s for
Oregon. This includes employers with as few as one or two W2’s.
2. Are
household employers also required to submit W2’s electronically?
A. Yes.
3. I assume
that this eliminates the Form WR (Withholding Annual Reconciliation Report)?
A. No, you are still required to submit the paper WR for 2011. The WR is also
due March 31st
4. Where do I
register to submit my W2’s electronically?
A. You do not need to register with Oregon like you do with the SSA (Social Security
Administration). If you use the” iWire Direct”
option, you’ll simply be asked to supply your information before
inputting your W2’s.
5.
Can’t I just print off the information when I submit my W2’s online
through the SSA and then send the PDF file to you?
A. No, iWire is not
designed to process PDF files. The file must be a text (.txt) file if you are
not using iWire Direct to manually enter the W2’s.
6. I heard
that we are also required to submit 1099’s electronically. I only have 3
1099’s. Do I send these electronically? Do I also send in the 1096(the
1099 Federal Reporting form)?
A. No, only employers
who have 250 or more of any one type of 1099 (1099R, 1099MISC, 1099 G &
W2G) need to submit electronically this year. You do not need to submit the
paper 1099’s or send in the 1096 form. Simply include this information on
your 2011 WR form and keep the copies for your records in case we ask for them
later.
7. Will you
also have the direct file options for 1099’s as well?
A. Yes, we plan to have
that option available by the time smaller companies will be required to submit
their 1099’s electronically.
8. My
software doesn’t include the RV record where do I need to put this record
within the file?
A. The RV record
must be included in the file right before the RF record.
9.
My software vendor allows me to print a W2 transcript/file; can I use this to
file my W2’s electronically with DOR?
A. No,
this transcript/file will not work; you should use the direct file option.
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