[SE-Dir] OSL&P -- SPR&I Update

[BURGOYNE Jan]

TO:       All District and ESD Special Education Directors

            EI/ECSE Program Contractors

 

The message below is being sent to you on behalf of:

 

Nancy Latini, PhD

Assistant Superintendent

Student Learning & Partnerships

______________________________________________ 

May 7, 2007

 

RE:      SPR&I Update

 

ODE has completed documentation of the timeliness of district/program
SPR&I data submissions, as required by the federal Office of Special
Education Programs. We are now working on verification activities to
determine data accuracy and compliance status. 

Districts/programs should be in the process of SPR&I improvement
planning.  The following Q&A was created to assist you with that
planning and implementation. 

 

What SPR&I activities should I be working on at this time?

All districts/programs should be working on their 2006-07 Improvement
Plans. 

 

Where is my 2006-07 improvement plan located?

2006-07 Improvement Pans are located on the main dashboard of the SPR &
I database, at the bottom of the middle column.  

 

There are 5 sections to our district improvement plan.  What is each
section for?

Section 1 contains the standards you identified as noncompliant and
require an individual student file correction.  This section has been
auto-filled based on the procedural compliance review (PCR) summary you
submitted to ODE by April 15, 2007.

Section 2 contains the standards you identified as noncompliant that
require staff development for correction (and includes all standards
contained in section 1).  ODE requires any standard found noncompliant
that requires an individual student file correction to also be addressed
through staff development. This section has been "auto-filled" based on
the procedural compliance review (PCR) summary you submitted by April
15, 2007.  

Section 3 will be populated by ODE with the key performance indicator(s)
that your district/program must address through improvement.  This is
determined by ODE through verification of the analysis you submitted.
This section will be populated by August 1, 2007.

Section 4 allows you to document any additional improvement plan
activities you are engaged in, specific to students with disabilities,
which fall outside the SPR & I system (e.g. consolidated
district/program improvement).  You are responsible for the content of
this section.

Section 5 contains noncompliance identified by ODE through any
additional monitoring activities such as onsite reviews and file review
verification.  This section will be populated by August 1, 2007.

 

Should I prioritize my planning process?

Districts/programs should begin their improvement planning with a focus
on: 

Section 1: Individual Student File corrections.  Individual student file
corrections must be completed within 45 days of finding, if possible.
By June 1st all districts/programs should have Section 1 of their
improvement plan completed.  

Section 2: Planning should also be completed by June 1st with some staff
development having already occurred.  It is expected that Section 2
would be fully implemented by September 30, 2007.

Sections 3: is based on ODE verification findings and will be populated
by August 1, 2007. Prior to August, districts/programs may want to begin
planning for those key performance indicators identified as requiring
further analysis, or in need of improvement, or may wait for final ODE
findings prior to improvement planning and implementation.  These
sections will be completed by December 1, 2007.  

Section 5 will be populated by ODE for some districts/programs, but not
all.  You should check Section 5 in August to determine if additional
improvement panning and implementation is required, unless you are
contacted directly by ODE prior to this date.

 

 What is the deadline for completion of my improvement plan?

There is no due date for district/program improvement plans.
Improvement plans are living documents to be used by you to document
their improvement planning, tracking of implementation of efforts, and
documentation of completion of corrections.   However, all plans will
"close-out" in spring of each year.  ODE will take a "snapshot" of each
district/program plan in the spring and repost it as an annual report
documenting the districts/programs correction of identified
noncompliance and improvement activities for the year.  Any activities
not documented as fully implemented at the time of "close-out" will be
carried over to your improvement plan for the next year.  ODE will
notify you of the "close-out" date in the Updates section of the
dashboard.

 

How do I submit my improvement plan?

There is no submission process for the improvement plan. The plan is
built to be interactive between you and ODE.  It can be reviewed at any
time by the district and ODE to see where you are in the improvement
plan cycle.   

 

What should I consider as I begin improvement planning?

You may want to consider the following questions as part of your
improvement planning:

 

*          Are you applying the correct standard in determining
compliance?

*          Are you calculating percentages accurately?

*          Have you examined policies and procedures related to the
noncompliance?

*          Did you determine a need to revise your policies and
procedures based on a review relating to the noncompliance?

*          Have you drilled down to identify the root of the
noncompliance to determine if it is an isolated incident or a systemic
issue?

*          If isolated, have you taken specific action to correct the
noncompliance?

*          If systemic, have you addressed the noncompliance through
staff development and training?

*          Have you evaluated the effectiveness of your staff
development and training? 

*          Have you conducted any follow-up to ensure sustainability of
correction of noncompliance?

*          If correction was not sustained what additional activities
have you developed to ensure sustained correction?

*          If you did not correct all identified noncompliance was there
an improvement?

 

Who do I contact if I have questions about this process?

Questions should be directed the county contact for your
district/program.  A list of county contacts and their email/telephone
information can be found under the resources tab in the grey bar on the
main dashboard of the SPR&I database.

 

Messages to and from this e-mail address may be made available to the
public under Oregon law.

===========End of Message============

 

 


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