From Jean.L.Gabriel at state.or.us  Tue May  1 09:28:31 2007
From: Jean.L.Gabriel at state.or.us (GABRIEL Jean L * DAS SCD)
Date: Tue, 1 May 2007 09:28:31 -0700
Subject: [travel-card_news] Updated Travel Card Policy,
	Procedure and Agreement Form
Message-ID: <4875EF345085BE48B9C4B7CA341EFB686B48EC@exchnode01.ad.state.or.us>

Travel Card Coordinators,

 

As discussed during the April 12 Travel Card Training, the policy and
procedure in the Oregon Accounting Manual (OAM) related to Travel
Advances and the Corporate Travel Card have been updated effective
today, May 1.  In conjunction with this, the related Corporate Travel
Card Agreement (form 75.40.03.FO) has also been updated. It is important
that you begin using the new Corporate Travel Card Agreement immediately
for new card applications because it reflects essential elements of the
newly updated policy; in particular, the 90 day past due cancellation
policy. Please replace the older version of this form in your internal
agency procedures. 

 

The primary changes to the policy and procedure include the following:

 

*         Effective May 1, 2007, changed 60 day past due cancellation
policy to 90 days past due cancellation (see policy for specifics)

*         Travel advances are now allowed to be issued without
requirement for agency head exception approval

*         Updated references to previous US Bank system (C.A.R.E.) for
current US Bank system (Access On-line)

*         Added information regarding corporate travel card rebate

*         Added information regarding US Bank's process for purging
travel card accounts

 

We appreciate the feedback we received during the comment period, which
helped us improve clarity of the policy provisions.   

 

The final updated policy, procedure and form are effective May 1, 2007
and can be accessed at the link below.  

http://egov.oregon.gov/DAS/SCD/SARS/oam_toc.shtml     

 

Thanks,

 

Jean Gabriel, CPA

Statewide Accounting & Reporting Services Manager

State Controller's Division

(503) 373-7277 ext. 253

 

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