From tim.hay at state.or.us Wed Apr 15 14:39:04 2009 From: tim.hay at state.or.us (HAY Tim * SSD SPO) Date: Wed, 15 Apr 2009 14:39:04 -0700 Subject: [Travel-Link] DAS State Travel Forum, June 2, 2009 Message-ID: <028FE44DB341F14CB911A04D7DEAB7CC012988F5@exchnode01.ad.state.or.us> DAS State Travel forum Hello Travel Planners Just a reminder of the DAS State Travel Forum set for June 2, 2009 beginning at 8:30 AM in the Employment Bldg Auditorium, 875 Union Street NE in Salem. It will last until 4:30 PM. This forum is being jointly presented by the State Controllers Division and the State Procurement Office. The agenda for the day includes: The States Travel Card Program presented by Karen Williams of SCD and Kevin Noren of US Bank. Travel Policy updates presented by Scott Smyth Travel Contract updates presented by Tim Hay Airline Presentations and Q & A with Alaska and United Airlines Rental Car Presentations and Q & A with Enterprise Rent a Car Travel Agency presentation and ResX refresher course with Azumano Travel This forum is open to anyone to attend, State agencies and ORCPP members. If you manage travel or travel expenses for your agency, you are encouraged to attend. There is no charge to attend, and there is no registration process. Once the agenda times are finalized, I will send out an updated agenda on travel-link Best regards, Tim A. Hay, CPPB, CGTP, OPBC Lead State Procurement Analyst DAS State Procurement Office 1225 Ferry St SE U140 Salem, OR 97301-4285 Ph. 503-378-4650 Fax. 503-373-1626 tim.hay at state.or.us ******************************************************************** DAS State Procurement Office Mission: "Demonstrate and provide leadership through innovative, responsive, and accountable public procurement services. ******************************************************************** Please consider the environment before printing this email. This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: From tim.hay at state.or.us Mon Apr 20 15:53:23 2009 From: tim.hay at state.or.us (HAY Tim * SSD SPO) Date: Mon, 20 Apr 2009 15:53:23 -0700 Subject: [Travel-Link] TSA, name profiles in ResX, URGENT Message-ID: <028FE44DB341F14CB911A04D7DEAB7CC0129891C@exchnode01.ad.state.or.us> Attention Travel Planners: With the TSA update regarding secure flight verification, TSA will now be reviewing the names all persons scheduled to fly to verify that that are not on the "Do Not Fly" lists. With this recent change, it is important that when State of Oregon users create a new profile in ResX, that all of the fields are filled in correctly. There is a traveler name profile box below the email boxes that users have not been filling in correctly and now has to be corrected. This box is used to transmit the Profile to the global distribution system where the tickets are created. It is the profile that holds the required data that is used to transfer the name that TSA will be reviewing to determine a person's eligibility to fly. Both the traveler profile name box, as well and the first and last name box need to be completed. Azumano will correct the 1,500 profiles not currently correct up to April 16, 2009, however, any new profiles created on or after April 17 will not be corrected. When creating a user profile, you must complete the following steps: 1) Log in to Resx (Planners/Coordinators will need to select the traveler needing to be updated). 2) Click on the profile tab. 3) Find correct box (see below in red) and follow the instructions remember to click save when completed. Complete the information below and click the Save button to update your profile. (*) Required to complete a reservation. Name Prefix *First Name Initial *Last Name Suffix *Primary E-Mail Address Secondary E-Mail Address Please Enter Last Name Space First Name Mandatory - For Correct Profile Creation It is also advised that the name on your government issued ID matches the name in the traveler profile box as well as the first and last name boxes. Below is further information regarding the use proper names. There will be further discussion on this topic at June 2nd travel forum. If you have any questions regarding ResX and the proper way of registering travelers, please contact Azumano travel. SECURE FLIGHT Secure Flight - Background On Oct. 28, 2008, the Transportation Security Administration (TSA) published the Final Rule for the new Secure Flight passenger-screening program. This marks the culmination of an effort that began with Congressional passage of the Intelligence Reform and Terrorism Protection Act of 2004. This law required TSA to assume responsibility for conducting pre-flight comparison of passenger information to Federal government terrorist watch lists - a job that has until now been performed by the airlines. Secure Flight will match name, date of birth and gender information for each passenger against government watch lists to: * * Identify known and suspected terrorists * * Prevent individuals on the No Fly List from boarding an aircraft * * Identify individuals on the Selectee List for enhanced screening * * Facilitate passenger air travel * * Protect individuals' privacy After matching passenger information against government watch lists, TSA will transmit the results back to the airlines, giving them the authority to print boarding passes. Implementation Timeline Effective May 1, 2009, there will be new data collection requirements in order to expedite the passenger check-in process. Data Collection Requirements There are three required Secure Flight data elements and one optional element. Last Name, Gender and Date of Birth are required. Redress Number is optional. 1. Full Name - Required The name must match the government-issued identification the passenger intends to present at the airport prior to boarding. The government-issued ID is the controlling document. A middle name is mandatory if the government-issued ID includes a middle name. If the passenger does not have a middle name, or if the passenger's government-issued ID does not include a middle name, then it does not need to be collected. Example: If the passenger's first name appears as a single character (e.g., "F. Scott Fitzgerald") on the passenger's government-issued ID, then that single character may be recorded. If, on the other hand, the passenger's ID includes a longer name, then that full name-and not the abbreviation-must be recorded (e.g., the first name of a passenger whose ID bears the name "Francis Scott Fitzgerald" may not be recorded as "F"). Travelers are advised to review their frequent flier award memberships to be sure their name exactly matches that on their government-issued ID; otherwise, credit will not be given for miles flown. 2. Date of Birth - Required Travel agents will be required to collect the date of birth as it appears on the document the traveler plans to present at the airport. 3. Gender - Required Travel agents will be required to collect gender as it appears on the document the traveler plans to present at the airport. 4. Redress Number - Optional A Redress Number is a TSA-issued code given to certain passengers whose names have triggered "false positive" matches to watch lists in the past. Collection by travel agents of a Redress Number is optional and agents are not required to solicit it. The Department of Homeland Security's (DHS) Redress Program is called DHS TRIP and is a single point of contact for individuals who have inquiries or seek resolution regarding difficulties they experience at security check points. More information on the Redress Program can be found at TSA.gov. Applying for a redress number is the passenger's responsibility, not the travel agent. Passenger Refusals Passengers who decline to provide Secure Flight information to the airlines in advance of their travel plans will face, at a minimum, secondary screening and delays at the airport, and could be denied boarding. TSA's ID Requirements for Airport Security Screening While Secure Flight is focused on pre-travel terrorist watch list screening, it is inextricably related to airport screening procedures. Secure Flight data elements must match those presented during the security screening process. TSA's current screening procedures require all adult passengers (18 and over) to show a U.S. federal or state-issued photo ID that contains the following: name, date of birth, gender, expiration date and a tamper-resistant feature in order to be allowed to go through the checkpoint and onto their flight. The most commonly used IDs are U.S. passports and state-issued drivers licenses. Acceptable IDs include: * * U.S. passport * * U.S. passport card * * DHS "Trusted Traveler" cards (NEXUS, SENTRI, FAST) * * U.S. Military ID (active duty or retired military and their dependents) * * Permanent Resident Card * * Border Crossing Card * * DHS-designated enhanced driver's license * * Drivers Licenses or other state photo identity cards issued by Department of Motor Vehicles (or equivalent) that meets REAL ID benchmarks (All states are currently in compliance) * * A Native American Tribal Photo ID * * An airline or airport-issued ID (if issued under a TSA-approved security plan) * * A foreign government-issued passport Canadian provincial driver's license or Indian and Northern Affairs Canada * * (INAC) card * * Transportation Worker Identification Credential (TWIC) Passengers who do not or cannot present an acceptable ID will have to provide information to the TSA Security Officer in order to verify their identity. Passengers who are cleared through this process may be subject to additional screening. Passengers whose identity cannot be verified by TSA may not be allowed to go through the checkpoint or onto an airplane. Non-US/Canadian citizens are not required to carry their passports if they have documents issued by the U.S. government such as Permanent Resident Cards. Those who do not should be carrying their passports while visiting the U.S. Tim A. Hay, CPPB, CGTP, OPBC Lead State Procurement Analyst DAS State Procurement Office 1225 Ferry St SE U140 Salem, OR 97301-4285 Ph. 503-378-4650 Fax. 503-373-1626 tim.hay at state.or.us ******************************************************************** DAS State Procurement Office Mission: "Demonstrate and provide leadership through innovative, responsive, and accountable public procurement services. ******************************************************************** Please consider the environment before printing this email. This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 73 bytes Desc: image001.gif URL: