From kathryn.ross at state.or.us Wed Nov 30 17:17:19 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Wed, 30 Nov 2011 17:17:19 -0800 Subject: [Travel_Policy-News] Update to the Statewide Travel Policy Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B18841D@exchnode01.ad.state.or.us> Hello Everyone, The Statewide Travel Policy (OAM 40.10.00) has been updated and posted. Changes to the current policy are effective January 1, 2012, and are summarized below. 1. Beginning January 1, 2012, Oregon Senate Bill 556 requires the state to reimburse employees for private vehicle mileage based on the GSA's two-tiered rate schedule. See Appendix A and B of the updated policy for details and examples: http://www.oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.pdf See Chapter 75 for new Form 75.40.05 - Authorization to Use Private Vehicle. Section 137 of the updated policy discusses the use of the new form. http://www.oregon.gov/DAS/SCD/SARS/policies/oam/75.40.05.FO.pdf ________________________________ This change will require 8 new comptroller objects. Agencies should use the new comp objects to record reimbursements of private vehicle mileage when such mileage is incurred on or after January 1, 2012. Agencies should continue to use the current comp objects to record reimbursements of private vehicle mileage when such mileage is incurred on or before December 31, 2011. New Comptroller Objects - Full GSA Rate: 4109 INSTATE MILEAGE REIMBURSEMENT-FULL RATE 4162 OUT-OF-STATE MILEAGE REIMBRSMT-FULL RATE 4450 PROF DEV INSTATE MILE REIMB-FULL RATE 4452 PROF DEV OUT-OF-ST MILE REIMB-FULL RATE New Comptroller Objects - Reduced GSA Rate: 4110 INSTATE MILEAGE REIMBURSMNT-REDUCED RATE 4163 OUT-OF-STATE MILEAGE REIMB-REDUCED RATE 4451 PROF DEV INSTATE MILE REIMB-REDUCED RATE 4453 PROF DEV OUT-OF-ST MILE REIMB-REDUC RATE 2. Meals included in registration fees for conferences or seminars - minor wording change; added bold subheading. See paragraph 113. 3. Complimentary meals - policy language clarified to align with the Federal Travel Regulations which do not require a reduction in the daily meal allowance. See paragraph 114 and Appendix A. 4. Taxability of meal per diem - policy language updated to explicitly indicate that meal allowances paid in connection with overnight travel status are nontaxable to the employee, while meal allowances that do not involve an overnight stay are taxable income. See paragraphs 115 and 116. Please note this is not a policy change; it is a clarification of existing language. 5. Agencies' responsibility to make good travel decisions - a paragraph was added to help agencies select the appropriate mode of transportation based on GSA guidance. See paragraph 122. Both the current and new policy are posted to the OAM. Agencies should continue to use the current policy dated July 1, 2010, through December 31 and begin using the updated policy on January 1. Thank you, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: