[Travel_Policy-News] Travel Awards for Calendar Year 2012

[ROSS Kathryn * CFO]

Hello Everyone,

Please see the email below requesting Travel Coordinators to report their agency's 2012 travel awards by April 1, as required by ORS 292.230.

If you are not responsible for completing this report for your agency, please forward this email to the correct person. Unless specifically exempted by statute, the reporting of travel awards applies to all agencies.

Here is the list of agencies that have not yet reported.

If your agency has already reported but is listed below, we will need you to resubmit your report. Reports may be sent by email as an attachment; it is not necessary to send the reports by shuttle or regular mail service.

109

Department of Aviation

121

Office of the Governor

122

State Board of Psychologist Examiners

131

Advocacy Commissions Office

141

Division of State Lands

150

Department of Revenue

161

Citizens' Initiative Review Commission

165

Secretary of State

170

Oregon State Treasury

172

Oregon Facilities Authority

255

State Board of Parole and Post-Prison Supervision

459

Public Employees Retirement System

471

Employment Department

584

Teacher Standards and Practices Commission

585

Commission for the Blind

632

Department of Geology and Mineral Industries

660

Department of Land Conservation and Development

691

Oregon Watershed Enhancement Board

831

Oregon Health Licensing Agency

833

special: Medical Imaging, Board of

833

special: Veterinary Medical Examining Board

862

Racing Commission


Thank you for assisting us in fulfilling this requirement.

Kathy

Kathryn Ross, CPA
Manager, Statewide Accounting & Reporting Services
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0265
Fax:  (503) 378-3514
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>

Data Classification: Level 1 - Published

________________________________
Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2012. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<http://www.leg.state.or.us/ors/291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<http://www.leg.state.or.us/ors/292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf.

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf

Please submit your reports to:

Kathryn Ross, CPA
Manager, Statewide Accounting & Reporting Services
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0265
Fax:  (503) 378-3514
Kathryn.Ross at state.or.us<mailto:Kathryn.Ross at state.or.us>

Thank you to those agencies that plan to submit their reports early!

Data Classification: Level 1 - Published

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