[Travel_Policy-News] Travel Awards for Calendar Year 2013

[HAMILTON Robert W * CFO]

Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2013. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf.

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf

Please submit your reports to:

Robert W. Hamilton, CPA
Interim Lead Accountant
Statewide Accounting & Reporting Services
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0299
Fax:  (503) 378-3514
Robert.W.Hamilton at das.state.or.us<mailto:Robert.W.Hamilton at das.state.or.us>

Thank you to those agencies that plan to submit their reports early!

Data Classification: Level 1 - Published


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