[Travel_Policy-News] FW: Travel Awards for Calendar Year 2014

[HAMILTON Robert W * DAS]

Hello Everyone,

Please see the email below requesting Travel Coordinators to report their agency's 2014 travel awards by April 1, as required by ORS 292.230.

If you are not responsible for completing this report for your agency, please forward this email to the correct person. Unless specifically exempted by statute, the reporting of travel awards applies to all agencies.

Here is the list of agencies that have not yet reported.

If your agency has already reported but is listed below, we will need you to resubmit your report. Reports may be sent by email as an attachment; it is not necessary to send the reports by shuttle or regular mail service.

108 - Board of Licensed Professional Counselors and Therapists
109 - Department of Aviation
115 - Employment Relations Board
119 - State Board of Tax Practitioners
120 - Board of Accountancy
121 - Office of the Governor
122 - State Board of Psychologist Examiners
123 - Oregon Business Development Department
124 - State Board of Licensed Social Workers
131 - Advocacy Commissions Office
150 - Department of Revenue
213 - Oregon Criminal Justice Commission
248 - Military Department
255 - State Board of Parole and Post-Prison Supervision
257 - Department of State Police
291 - Department of Corrections
330 - Department of Energy
340 - Department of Environmental Quality
399 - Psychiatric Security Review Board
440 - Department of Consumer and Business Services
459 - Public Employees Retirement System
525 - Higher Education Coordinating Commission
575 - Oregon Student Access Commission
581 - Department of Education
584 - Teacher Standards and Practices Commission
585 - Commission for the Blind
586 - Department of Community Colleges and Workforce Development
629 - Department of Forestry
632 - Department of Geology and Mineral Industries
634 - Parks and Recreation Department
635 - Department of Fish and Wildlife
660 - Department of Land Conservation and Development
730 - Department of Transportation
811 - State Board of Chiropractic Examiners
833 - Mortuary and Cemetery Board
833 - Board of Naturopathic Examiners
833 - Occupational Therapy Licensing Board
833 - Board of Medical Imaging
833 - Board of Examiners for Speech-Language Pathology & Audiology
833 - Veterinary Medical Examining Board
839 - Bureau of Labor and Industries
845 - Oregon Liquor Control Commission
855 - State Board of Pharmacy
860 - Public Utility Commission
862 - Racing Commission
914 - Housing and Community Services Department
915 - Construction Contractors Board

Thank you for assisting us in fulfilling this requirement.

Rob

From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Tuesday, January 27, 2015 4:20 PM
To: travel_policy-news at listsmart.osl.state.or.us
Subject: [Travel_Policy-News] Travel Awards for Calendar Year 2014

Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2014. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf.

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf

Please submit your reports to:

Robert W. Hamilton, CPA
Statewide Accounting & Reporting Services Manager
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0299
Fax:  (503) 378-3514
Robert.W.Hamilton at Oregon.gov<mailto:Robert.W.Hamilton at Oregon.gov>

Thank you to those agencies that plan to submit their reports early!


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