[Travel_Policy-News] FW: Travel Awards for Calendar Year 2017

[HAMILTON Robert W * DAS]

Hello Travel Coordinators,

The agencies listed below have not yet submitted their travel awards report for calendar year 2017.  The deadline is April 1.

100

Department of Human Services

109

Department of Aviation

115

Employment Relations Board

119

State Board of Tax Practitioners

120

Board of Accountancy

124

State Board of Licensed Social Workers

131

Advocacy Commissions Office

137

Department of Justice

150

Department of Revenue

259

Department of Public Safety Standards and Training

330

Department of Energy

443

Oregon Health Authority

471

Employment Department

524

Chief Education Office (formerly Oregon Education Investment Board)

543

Oregon State Library

581

Department of Education

584

Teacher Standards and Practices Commission

585

Commission for the Blind

586

Department of Community Colleges and Workforce Development

628

Oregon Forest Resources Institute

632

Department of Geology and Mineral Industries

660

Department of Land Conservation and Development

730

Department of Transportation

811

State Board of Chiropractic Examiners

833

special: Mortuary and Cemetery Board

833

special: Speech-Language Pathology & Audiology, Board of Examiners for

834

Board of Dentistry

839

Bureau of Labor and Industries

845

Oregon Liquor Control Commission

855

State Board of Pharmacy

862

Racing Commission

915

Construction Contractors Board



Please feel free to contact me with any questions.

Thank you,

Rob


From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Wednesday, January 17, 2018 10:40 AM
To: travel_policy-news at listsmart.osl.state.or.us<mailto:travel_policy-news at listsmart.osl.state.or.us>
Subject: [Travel_Policy-News] Travel Awards for Calendar Year 2017

Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2017.

The report must provide the approximate dollar value of the travel awards that were used or redeemed. This report must also include a list of the specific travel awards earned and used during the year. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/ors/ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head or designate. To identify a designee, the agency head shall inform the Chief Financial Office in writing of the designation. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 141), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/ors/ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/das/Financial/Acctng/Documents/75.40.02.FO.pdf

Please submit your reports to:

Robert W. Hamilton, CPA
Statewide Accounting & Reporting Services Manager
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE
Salem, OR 97301
Phone:  (503) 373-0299
Robert.W.Hamilton at Oregon.gov<mailto:Robert.W.Hamilton at Oregon.gov>

Thank you to those agencies that plan to submit their reports early!

Rob

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>

Data Classification: Level 1 - Published


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