[Travel_Policy-News] FW: Updated Working Remotely Policy

Thu Aug 31 12:47:57 PDT 2023

Good afternoon,

With the changes to the CHRO Policy Working Remotely, the Statewide Travel Policy<https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf> has been updated to reflect those changes. The most noticeable change will be when determining mileage reimbursements, employees must deduct the mileage from their residence to their central workplace, an alternate workplace that is not their residence, or mobile workplace, even if the employee works from their residence everyday or nearly everyday. Similarly, any costs incurred to travel from their residence to their central workplace, an alternate workplace that is not their residence, or mobile workplace would be a personal cost and not eligible for reimbursement, examples would include, but not be limited to, airfare, hotel, meals, and parking at the central or alternate workplace. Additional comprehensive examples have been included at the end of the policy to help travelers and agencies.

As always, if there are questions about the Statewide Travel Policy, please contact the SARS Statewide Travel Policy team at SWTP.SARS at das.oregon.gov<mailto:SWTP.SARS at das.oregon.gov>.

Thank you,

Rob

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
971-719-3031

From: Statewide Announcements * DAS <Oregon.DAS at public.govdelivery.com>
Sent: Thursday, August 31, 2023 11:46 AM
To: HAMILTON Robert W * DAS <robert.w.hamilton at das.oregon.gov>
Subject: Updated Working Remotely Policy

Changes to the Working Remotely Policy Effective Sept. 1

[image of Oregon Pioneer atop the state Capitol under blue sky and clouds; and the words]

To all Executive Branch employees,

As Oregon state government continues to reimagine the possibilities for the state workforce and we all continue to adjust after the pandemic, changes to the statewide working remotely policy were needed. Like any other organization, state government has had to make adjustments and shifts as we learn how best to conduct business in an environment that can embrace more flexibility, including remote work.

The policy is <https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL1BvbGljaWVzLzUwLTA1MC0wMS5wZGYiLCJidWxsZXRpbl9pZCI6IjIwMjMwODMxLjgxOTM4NDUxIn0.ktJWtxkAhkl7Psd2cMW5zeoT6hxp8ayVlZxwd51olxo/s/2193038992/br/225125339689-l> effective tomorrow, Sept. 1, 2023<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL1BvbGljaWVzLzUwLTA1MC0wMS5wZGYiLCJidWxsZXRpbl9pZCI6IjIwMjMwODMxLjgxOTM4NDUxIn0.msDZ19qdTNuBIE4W-yciz9kax1WBDtG3b_RzWxRfs18/s/2193038992/br/225125339689-l>, and revisions and updates include:

  *   Prohibition on paying for commuting mileage for remote workers traveling to their central workplace in Oregon. Eligible travel reimbursements are outlined in the recently updated Oregon Accounting Manual: https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL0ZpbmFuY2lhbC9BY2N0bmcvRG9jdW1lbnRzLzQwLjEwLjAwLnBkZiIsImJ1bGxldGluX2lkIjoiMjAyMzA4MzEuODE5Mzg0NTEifQ.klCsJCPJF4p9-OiJVGpqjekL-hRxIOKrWFc9nTjXluk/s/2193038992/br/225125339689-l>.
  *   Revision of the Worktype options. The Worktype options are: Full-time Remote Work, Hybrid Remote Work and Mobile Work.
  *   Addition of language requiring the agency to pay shipping on equipment to and from an employee who is working remotely.
  *   Information regarding use of state vehicles for remote workers.
  *   Clarification that employees may not work remotely outside of the 50 United States and the District of Columbia.
  *   Information regarding obtaining workers' compensation coverage for employees working remotely out of state for more than 30 calendar days.
  *   Information regarding the need for a remote work agreement in Workday for employees working remotely for more than 30 calendar days.

Please contact chro.policy at das.oregon.gov<mailto:chro.policy at das.oregon.gov> if you have any questions.

Policy Notice

This announcement serves as notice to all employees that the Working Remotely Policy (50.050.01) has been updated and that employees who have working remotely agreements need to review the updated policy: https://www.oregon.gov/das/Policies/50-050-01.pdf<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDMsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lm9yZWdvbi5nb3YvZGFzL1BvbGljaWVzLzUwLTA1MC0wMS5wZGYiLCJidWxsZXRpbl9pZCI6IjIwMjMwODMxLjgxOTM4NDUxIn0.AvXlJC9OmQuLiAq66BoaawFihqH1WnPfV4cVxvPGhd0/s/2193038992/br/225125339689-l>. This policy supersedes all other remote working policies and prior agreements are now under conditions outlined in the updated policy.

[Oregon State Seal in black and white]

________________________________
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