[yscon] Questions about reporting free summer lunch for public library statistics

jdwyer at library.ohio.gov jdwyer at library.ohio.gov
Wed Jun 21 05:13:24 PDT 2017 

Katie and friends, on reflection, I interpret the IMLS definition of a children's program as inclusive of SFSP, unless the library is truly ONLY providing the space. The IMLS definition includes this line: "Count all children's programs, whether held on- or off-site, that are sponsored or co-sponsored by the library." As far as I can gather, ALL the Ohio libraries that are SFSP sites are actively involved in planning, promotion/publicity, set-up, meal provision, program/activity provision, clean-up, and/or supervision. I'd say that certainly makes them "co-sponsors" at the least.

There must be someone at IMLS who can answer this conclusively. I could ask our State Data Coordinator to reach out if there is interest.

Best,
Janet

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Janet Ingraham Dwyer
Library Consultant
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http://library.ohio.gov/youth-services
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From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of Katie Anderson
Sent: Tuesday, June 20, 2017 6:11 PM
To: Boston, Carmen L. (DCPL); King-Oaks, Krista (KDLA); Lancaster, Catherine (MDE); YS Consultants (yscon at listsmart.osl.state.or.us)
Subject: Re: [yscon] Questions about reporting free summer lunch for public library statistics

Looking at the definition from IMLS, Oregon is trying to figure out this sentence: "A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants."

In this specific case and a many Oregon libraries, the onsite free Summer Food Service Program (SFSP) is more of a partnership in which the sponsor prepares and delivers lunches to the library and library staff or library volunteers set-up the meal area, distribute lunches, track SFSP statistics, report SFSP statistics to their sponsor, and clean up. In these cases, is SFSP a library service? Are these SFSPs planned event which introduces the group of children attending to a library service?

At least two Oregon libraries are the SFSP sponsor and the site, library staff go grocery shopping and prepare the meals and do absolutely everything. In these cases, is SFSP a library service? Are these SFSPs planned event which introduces the group of children attending to a library service?

If a library is just providing facilities for SFSP like they would to anyone else reserving space in the library, then that is clearly not a library program. It's another organization's program, they just happen to be using library space.

Good to know not to count passive programs! I know it's been a hot topic with the data coordinators. We are without a data coordinator right now so just wanted to check where they landed on it... for this year at least!

Thanks,

Katie Anderson
Youth Services Consultant
katie.anderson at state.or.us<mailto:katie.anderson at state.or.us> | 503-378-2528 | www.oregon.gov/osl/ld<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oregon.gov%2Fosl%2Fld&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=KDeoPAmtfsjsv9SKHlb1lEd3pIoMiamhSbtqD5KThCk%3D&reserved=0>
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From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of Boston, Carmen L. (DCPL)
Sent: Tuesday, June 20, 2017 1:43 PM
To: King-Oaks, Krista (KDLA) <Krista.King-Oaks at ky.gov<mailto:Krista.King-Oaks at ky.gov>>; Lancaster, Catherine (MDE) <LancasterC5 at michigan.gov<mailto:LancasterC5 at michigan.gov>>; YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>) <yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>>
Subject: Re: [yscon] Questions about reporting free summer lunch for public library statistics

I responded earlier to Katie, but DC follows what Michigan does. And passive programs are counted as an interaction (which we track, too) and not a program. So what you mentioned in your first sentence would just be an interaction for DC.

Carmen Boston
Children's Librarian - Programs and Partnerships Coordinator
DC Public Library
1990 K Street, NW, Suite 500
Washington, DC  20006
202-727-1792

" the highest form of leadership is empowering others to lead"
Rabbi Lord Jonathan Sacks

From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of King-Oaks, Krista (KDLA)
Sent: Tuesday, June 20, 2017 4:16 PM
To: Lancaster, Catherine (MDE); YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>)
Subject: Re: [yscon] Questions about reporting free summer lunch for public library statistics

Thanks for the footwork, Cathy!

Not to further muddy the waters, but...what if the library staff are serving meals and handing out summer reading logs/prizes/materials?

Was not aware either of the passive program not being counted...I know I will have some libraries that will not be happy to learn about that.  Clearly I still have a lot to learn working at the state level. ;)


Krista King-Oaks
Youth Services Consultant
Library Development Branch
Kentucky Department for Libraries and Archives<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkdla.ky.gov%2FPages%2Fdefault.aspx&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=QgEQsBQoCjNeEv0UEEUvwdcbMBPjcCLmq52yt6YUzSw%3D&reserved=0>
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From: Lancaster, Catherine (MDE) [mailto:LancasterC5 at michigan.gov]
Sent: Tuesday, June 20, 2017 4:09 PM
To: King-Oaks, Krista (KDLA) <Krista.King-Oaks at ky.gov<mailto:Krista.King-Oaks at ky.gov>>; YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>) <yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>>
Subject: RE: Questions about reporting free summer lunch for public library statistics

I was curious about this, Krista, so I asked our data coordinator:
"No these are not counted as library programs just because they are using library property to meet.  We also don't count tutors that are not provided by the library and meet with their students at the library or people who use library meeting rooms to hold a meeting, these are not programs. However, if the library were to offer a story-time during lunch or a magic show or a book discussion etc... you would count that as a library program.  The pleasure of using library property does not a library program make..

Passive programming is NOT included in the programs count!  The current thinking is that putting out a chess board, having a puzzle table or making coloring sheets available is not providing a program.  There has been talk about figuring out a way to effectively count passive programming at the national level but we are not there yet."

Getting the message across on what to and what not to count to our public libraries can prove to be a challenge though.

Cathy Lancaster

Youth Services Coordinator
Statewide Library Services
Library of Michigan
517-335-8129
517-373-5700 f
LancasterC5 at michigan.gov<mailto:LancasterC5 at michigan.gov>
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From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of King-Oaks, Krista (KDLA)
Sent: Tuesday, June 20, 2017 9:25 AM
To: King-Oaks, Krista (KDLA) <Krista.King-Oaks at ky.gov<mailto:Krista.King-Oaks at ky.gov>>; Katie Anderson <katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>>; YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>) <yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>>
Subject: Re: [yscon] Questions about reporting free summer lunch for public library statistics

Apologies for multiple message - realized there was a confusing error in my last email:

When I conduct my annual summer library program evaluation<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkdla.ky.gov%2Flibrarians%2Fprograms%2Fsummerreading%2FPages%2FKentucky-SRP-Evaluation-and-Outcomes.aspx&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=uEww26ROvb3h%2B5lJml6XD3wxMkjDWGpcu5xDoTdbnWE%3D&reserved=0>, I ask if libraries participate in this program - either as a host site OR providing enrichment activities - and assumed those numbers were reported in total program attendance, since it happened on library PROPERTY.

~Krista


From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of King-Oaks, Krista (KDLA)
Sent: Tuesday, June 20, 2017 9:16 AM
To: Katie Anderson <katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>>; YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>) <yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>>
Subject: Re: [yscon] Questions about reporting free summer lunch for public library statistics

Hi Katie,

This is a great topic and I appreciate you bringing it up for discussion.

When I conduct my annual summer library program evaluation<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkdla.ky.gov%2Flibrarians%2Fprograms%2Fsummerreading%2FPages%2FKentucky-SRP-Evaluation-and-Outcomes.aspx&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=uEww26ROvb3h%2B5lJml6XD3wxMkjDWGpcu5xDoTdbnWE%3D&reserved=0>, I ask if libraries participate in this program - either as a host site OR providing enrichment activities - and assumed those numbers were reported in total program attendance, since it happened on library program.

However, I guess I will need to consult with my state data coordinator for clarification. According to the program definition as outlined by IMLS, I could see where an argument AGAINST counting the statistic could be made, depending on program sponsorship. Per the IMLS definition:

A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Children's programs may cover use of the library, library services, or library tours. Children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Count all children's programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include children's programs sponsored by other groups that use library facilities. If children's programs are offered as a series, count each program in the series. For example, a story hour offered once a week, 48 weeks a year, should be counted as 48 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. This figure is a subset of the Total Number of Library Programs (data element #600)

https://www.imls.gov/sites/default/files/legacy/assets/1/AssetManager/PLS_Defs_FY2014.pdf<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Flegacy%2Fassets%2F1%2FAssetManager%2FPLS_Defs_FY2014.pdf&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=UzQ7Bpr95Glc3dDk0l0Rr%2Bv8XgKbLYLdFdDaztMmzLU%3D&reserved=0>

However, what constitutes sponsorship - and how does that affect partnerships and collaborations, such as summer feeding? The library may not be providing the food, but the space itself is a critical resource, as well as the marketing and promotions the library does around the program?

It would be great to hear other thoughts on the topic.


Krista King-Oaks
Youth Services Consultant
Library Development Branch
Kentucky Department for Libraries and Archives<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkdla.ky.gov%2FPages%2Fdefault.aspx&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=QgEQsBQoCjNeEv0UEEUvwdcbMBPjcCLmq52yt6YUzSw%3D&reserved=0>
300 Coffee Tree Road
Frankfort, KY  40601
(502) 564-1739
krista.king-oaks at ky.gov<mailto:krista.king-oaks at ky.gov>
KDLA supports School Ready Libraries<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fkdla.ky.gov%2Flibrarians%2Fprograms%2FPages%2FSchoolReady.aspx&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=l0YpjWgtidxGv05URtQc%2FawrRx80DFnNTEtfdYZGSLc%3D&reserved=0>
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From: yscon [mailto:yscon-bounces at listsmart.osl.state.or.us] On Behalf Of Katie Anderson
Sent: Friday, June 16, 2017 6:53 PM
To: YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>) <yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>>
Subject: [yscon] Questions about reporting free summer lunch for public library statistics

Hi all,

I have two questions for you regarding the Free Summer Lunch Program, summer reading, and public library statistics.

If a library offers the free summer lunch program, then should that in and of itself be counted as a library program for the public library statistics?

If a library offers the free summer lunch program and passive programming such as playing an audio book or making word searches available to kids while they eat, then should it be counted as a library program for the public library statistics?

We have several libraries offering the free summer lunch program 5 days a week and doing a storytime and/or summer reading activity in conjunction with lunch once or twice a week. Obviously, those are programs to be tracked for public libraries statistics. However, they are wondering if they should count the other 3 or 4 lunches per week as a program or not. Does that make sense?


Thanks,

Katie Anderson
Youth Services Consultant
katie.anderson at state.or.us<mailto:katie.anderson at state.or.us> | 503-378-2528 | www.oregon.gov/osl/ld<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oregon.gov%2Fosl%2Fld&data=01%7C01%7Cjdwyer%40library.ohio.gov%7Cf6f5149684cf41cd2df008d4b829533f%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=KDeoPAmtfsjsv9SKHlb1lEd3pIoMiamhSbtqD5KThCk%3D&reserved=0>
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