[yscon] Staffing Substitutes

Fri May 18 08:58:36 PDT 2018

Hi everyone,

Nevada's program is far less developed than Arizona's. As part of our LSTA Continuing Education grants, libraries can apply for a substitute to cover the library while they attend training - "Funding for a substitute to replace a staff member attending a training event so that the library can remain open to the public during their absence."

As I mentioned on the document, we have had few people take advantage of this over the years - to the point that we really don't take it into consideration when allocating funds. Both myself and the LSTA coordinator are fairly new in our positions so we don't know the history of it, and we don't know why it hasn't been used. We haven't promoted the availability of it at all, but it wasn't used in the years before we started either.

We are intrigued by Arizona's model and will be interested to see what they think at the end of the pilot program. We still think it's a need in our state, and if that's true, we obviously need to do something differently.

Let me know if you have any questions,
Norma

Norma Fowler
Library Consultant
Nevada State Library, Archives and Public Records
State of Nevada, Department of Administration
100 N. Stewart St., Carson City NV 89701-5285
775-684-3407                 nfowler at admin.nv.gov

From: yscon <yscon-bounces at listsmart.osl.state.or.us> On Behalf Of Throckmorton, Donna
Sent: Thursday, May 17, 2018 4:28 PM
To: yscon at listsmart.osl.state.or.us
Subject: [yscon] Staffing Substitutes

Hello YSCON,

I hope you find the information below helpful to learn more about Arizona's Go Train project.  If that isn't enough - please review the attached documents.

We wish you good luck in breaking down barriers for rural library staff to attend professional development.

If you have additional questions please contact Jaime Ball jball at azlibrary.gov<mailto:jball at azlibrary.gov> or Dale Savage dsavage at azlibrary.gov<mailto:dsavage at azlibrary.gov>.

GO Train Project Summary
When did GO Train start?
In 2015, Arizona State Library Development Branch staff Jaime Ball and Dale Savage submitted an LSTA grant and received funding to begin GO Train as a pilot project. Libraries in rural counties were given the opportunity to participate in the pilot project based on an assessment survey of training needs and interests and ability to get away for training. Training checklists for substitute staff were developed and approved by Library Development Branch.

Which counties are participating?
In 2016, face to face meetings were held with directors and managers of pilot libraries to share project details, review the application and training checklists, and respond to questions.  Libraries in Cochise, Greenlee, LaPaz, and Navajo counties joined the GO Train project.  Consultant Bonny Bruce worked with library managers and Randstad temporary personnel agency to facilitate recruitment, hiring, and training of substitute staff for their library locations.

Has GO Train been successful?
Yes!  From April, 2016 to April 2018, libraries participating in GO Train used 388 substitute hours.   Library Development staff offered training workshops that correspond to needs identified in the survey of pilot library staff.  Library manages and staff had the opportunity to attend conferences, in person and online trainings, and Library Institute.
Apr 2016 through Sep 2016  92 hours
Oct 2016 through Sep 2017 181 hours
Oct 2017 through Apr 2018   115 hours
Application to Participate in GO Train
What is GO Train?
GO Train is a substitute personnel program designed to help Arizona library staff attend continuing education opportunities including face to face workshops, training, and conferences, and approved online training courses.
How Does It Work?
Participating libraries will be eligible for substitute employees to provide coverage for staff interested in continuing education. Substitute staff will be employees of and receive payment from a temporary personnel agency on contract with Arizona State Library.
The Arizona State Library will:

  *   Provide funding to pay for substitute staff training and salaries.
  *   Provide scholarship funds for library staff to offset training costs.
  *   Provide hotel and mileage reimbursement for working substitutes.
  *   Meet with library staff in person to share project structure and respond to questions.
  *   Provide checklists of training essentials.
  *   Provide funding to advertise substitute positions if needed.
  *   Provide interview questions for applicants.
  *   Conduct a survey evaluating the effectiveness of the pilot project, recruitment and training of substitute staff, the impact of pilot project on training attendance, and the temporary agency payment model.

Participating Libraries will:

  *   Identify people in the library's geographic area or community that are suitable candidates for substitute staff.
Criteria for suitability include familiarity with libraries, computer literacy, and desire to help people.

  *   Conduct interviews at their local library and recommend qualified candidates.
  *   Tailor training checklist provided by Arizona State Library to the local library and train substitutes at their locations.
  *   Complete a brief survey to evaluate the effectiveness of the pilot project in September 2018.

Donna Throckmorton
Library Services Consultant
Arizona State Library, Archives and Public Records
1700 W. Washington St, Suite 220|Phoenix, AZ 85007
602-542-6257 | 800-255-5841 (Toll free in Arizona)

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From: Antill, Rebecca [mailto:RAntill at statelibrary.sc.gov]
Sent: Thursday, May 17, 2018 4:11 AM
To: Throckmorton, Donna
Cc: YS Consultants (yscon at listsmart.osl.state.or.us<mailto:yscon at listsmart.osl.state.or.us>)
Subject: Staffing Substitutes

Good Morning!

I noticed in the notes from the meeting that one of the items discussed was assisting rural libraries with subs so that staff can attend training. Arizona and Nevada both mentioned they have something in place, can I have more details? That's a significant problem for us here in South Carolina and I would love to hear some solutions!

Thank you!
Rebecca

Rebecca Antill
Youth Services Consultant
South Carolina State Library
1500 Senate St.
Columbia, SC 29201
Email: rantill at statelibrary.sc.gov<mailto:rantill at statelibrary.sc.gov>
Phone: 803-734-8284
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