[Busmgrs] FW: List of incorrect or missing data for 07-08 audits/CAFRS and Actuals

[RYAN Debby]

________________________________
From: CRUICKSHANK Barbara
Sent: Tuesday, February 24, 2009 8:57 AM
To: RYAN Debby
Subject: List of incorrect or missing data for 07-08 audits/CAFRS and Actuals - Please send this one to the list serve

Please review the attachment and correct or submit any reports or data that you are responsible for.  Oh my.....  Time is running out, but there are still 34 audit/CAFR's that are not reconciled with the Actuals electronic submissions.  There are 20 on my desk that have known problems.  Please, please get your district reconciled and corrected.  There are 2 districts that need to only submit their Actuals data.  There are 4 districts that I am waiting for your audit/CAFRs and your Actuals.  There are 2 districts that have submitted their electronic data, but not their audit/CAFR.  I will work on the remaining 6 ESD reconciliations that ODE hasn't finished yet.

There are 8 districts that need to send in their Schedule of Expenditures of Federal Awards that balances with the audited federal revenues.  There are 3 districts that need to send in their 3211-C forms and 2 districts that need to send in their 10/3/07 PERS UAL Bond information and one that needs to clarify their bond information.

Some of you are expressing a sigh of relief that you are not on one of the lists above.  Everything closes down on Friday, February 27 to prepare the federal reports.  Thank you to those who have everything in and correct.

Please make sure that your electronic Actuals submission matches your audit or CAFR.  From the ODE District Website at https://district.ode.state.or.us/  login, Consolidated Collections and run 'Reports'.  Go to Actual Revenues>FallActRev07-08>ACTUALS Ending Fund Balances and REVENUES by Fund and Source.  And Actual Expenditures>FallActExp07-08>EXPENDITURES by Fund and Function and EXPENDITURES by Fund and Object.  To print the Reports, right click on the Report and click on 'print'.  Change the page to 'landscape' and print.  Now you are ready to compare these four Reports to your audit/CAFR on the Budget Basis.  Let me know if you need to make corrections and I will re-open the Actuals Collections for your district.

If everything looks good, please [Verify Submission].  From the ODE District Website at https://district.ode.state.or.us/  login and go to Consolidated Collections.  Scroll down and see Consolidated Collections Status Tracking.  Locate Actual Expenditures 07-08 and Actual Revenues 07-08.  Click on the green checkmark.  Scroll down and click on [Verify Submission] in the top left corner of a new window which opens up.  The collection should now have a date/time stamp with your name and the number of records verified.


Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us

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