[CAFR-Contacts-News] Backdating Balanced Transfers

[ROSS Kathryn * SCD SARS]

Hello CAFR Accountants,

 

Just another reminder regarding interagency transfers.

 

Please do not backdate interagency Balanced Transactions (BTs) during
Month 13. Interagency transfers impact cash at Treasury, which can cause
reconciling problems for the receiving agency and result in audit
comments or findings. The effective date for both sides of this
transaction type must always be equal to the current system date.

 

An adjustment affecting cash is acceptable in Month 13 only if all of
the following conditions are met:

 

*       The adjustment affects D23 funds within the same agency;

 

*       The affected D23 funds are in the same GAAP fund; and

 

*       The affected D23 funds are tied to the same Treasury Fund.

If you were unable to complete your interagency BTs before June 30, you
will need to record accrual entries during Month 13 to accurately
reflect FY2010 activity. 

For more information on T-codes that should not be used during Month 13,
please refer to the Agency Guide to Year End Closing, Chapter D, Section
D.2 at: http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml

Another helpful resource is the SFMS Desk Manual: Central Processing
Cent. 4 at
http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/cent4.
pdf.

Thanks,

Kathy

 

Kathryn Ross

Statewide Accounting & Reporting Manager

Oregon State Controller's Division

155 Cottage Street NE, U-50

Salem, OR 97301

Phone:  (503) 373-7277, ext 253

Fax:  (503) 378-3514

http://oregon.gov/DAS/SCD/SARS

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