[CAFR-Contacts-News] See attached list of agencies that have turned in the Actual FFP spreadsheet

[ROSS Kathryn * SCD SARS]

Hi Everyone,

I am attaching a list that shows which agencies have already (1) turned in their Actual FFP spreadsheet, or (2) sent us an email stating that the agency does not receive any federal funding.

Please review the list and let us know if you see an error.

Thank you.

Kathy

From: cafr-contacts-news-bounces at listsmart.osl.state.or.us [mailto:cafr-contacts-news-bounces at listsmart.osl.state.or.us] On Behalf Of ROSS Kathryn * SCD SARS
Sent: Thursday, July 12, 2012 3:02 PM
To: cafr-contacts-news at listsmart.osl.state.or.us
Subject: [CAFR-Contacts-News] 2012 Agency Request for Actual FFP - GOLD STAR DUE DATE: JULY 20

Reminder:  Please return the 2012 Agency Request for Actual FFP spreadsheet to Kathy Dixon (Kathy.J.Dixon at state.or.us<mailto:Kathy.J.Dixon at state.or.us>) no later than July 20, 2012.  This is a Gold Star date.

See the original email request below.

Note:  If your agency did not use any federal dollars to pay for central services in FY 2012, please indicate that on the spreadsheet and return to Kathy Dixon by July 20.

________________________________
Hello CAFR Contacts,

The A-87 Statewide Cost Allocation Plan (SWCAP) is a federal report which SARS is required to file annually on behalf of specific state agencies. Any agency charging or assessing other state agencies for statewide services (i.e. printing services, legal fees, workers' comp, etc.) must participate in the "Plan."

The federal funds participation (FFP) rate represents the percentage of total charges and assessments billed for central services that agencies pay for with federal dollars. The rate is used in determining the amount of money to be paid back to the federal government or refunded to agencies if an excess SWCAP fund balance exists.

When an agency pays another agency (such as DAS) for state services with appropriated "federal" funds, it is easy to determine that those services were paid one hundred percent with federal dollars. However, when an agency uses "other" appropriated funds to pay for services, it is more difficult to determine if federal dollars were used. In addition, if an agency pays for several services in one payment, it is difficult to determine which services were paid for and, for each service, what dollar amount came from federal sources.

Therefore, if in FY2012, your agency paid for any centralized charges or assessments listed on the attached spreadsheet, please complete the spreadsheet. Insert the percentage (as a decimal) of federal dollars used, regardless of the appropriated fund. Additional instructions are located on the first tab. The third tab "DAS Invoice Prefix" may be helpful in determining the services provided by DAS.

If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Operations at (503) 378-3710.

If you have questions regarding the SWCAP, please contact Kathy Dixon in SARS at (503) 373-0730.

Thank you,
Kathy

Kathryn Ross, CPA
Manager, Statewide Accounting & Reporting Services
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0265
Fax:  (503) 378-3514
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>

Data Classification: Level 1 - Published

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