[CAFR-Contacts-News] Clearing the 13 Screen for Project Account Balances and Related Interest

[HAMILTON Robert W * DAS]

Hello CAFR Contacts,

In the event that you had project balances for bond accounts that were previously at Wells Fargo and are now at Treasury, and you need to clear the 13 Screen in SFMA, SFMS and SARS recommend the following t-codes:


*         T-code 187 - Record Transfer In. This T-code will debit GL 0065 and credit GL 3150. The comptroller object should be 1301. This will allow for the 13 Screen to be cleared.

*         T-code 479 - Record Transfer out from Cash in Bank. This T-code will debit GL 3550 and credit GL 0077. The comptroller object should be 1401. This will account for the cash being removed from Wells Fargo.

To be clear, the movement of project balances is an FY 2017 transaction and so this should not impact the FY 2016 year-end accounting.

As for any interest earnings related to project accounts that need to clear the 13 Screen, because the interest must be accrued at June 30, 2016 since it is for FY 2016 but not recorded to Treasury until July 1, please work with your SFMS analyst for the appropriate T-codes, as each agency's specific circumstances will dictate the appropriate T-codes.

Any questions, please contact your SFMS analyst.

Thank you,

Rob

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://www.oregon.gov/DAS/financial/acctng

Data Classification: Level 1 - Published

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