[CAFR-Contacts-News] FW: RX Public Assistance COVID-19 FEMA Daily Update 4.30.2020

Fri May 1 08:34:13 PDT 2020

Forwarded on behalf of ECC

From: McCormick, Sean M <sean.m.mccormick at state.or.us>
Sent: Thursday, April 30, 2020 12:38 PM
To: HAMILTON Robert W * DAS <Robert.W.HAMILTON at oregon.gov>; FERNANDEZ Mini D * DAS <Mini.D.Fernandez at oregon.gov>
Cc: Jason Jantzi <jjantzi at sdao.com>
Subject: FW: RX Public Assistance COVID-19 FEMA Daily Update 4.30.2020

Today's Region 10 update to be shared

Sean M. McCormick
Chief Financial Officer / Legislative Coordinator
Oregon Military Department
Desk: (503) 584-3875
Mobile: (503) 881-3996
sean.m.mccormick at mil.state.or.us<mailto:sean.m.mccormick at mil.state.or.us>

From: Slevin, Julie
Sent: Thursday, April 30, 2020 12:23 PM
To: 'localtribal-em at listsmart.osl.state.or.us' <localtribal-em at listsmart.osl.state.or.us<mailto:localtribal-em at listsmart.osl.state.or.us>>; 'Oers-council at listsmart.osl.state.or.us' <Oers-council at listsmart.osl.state.or.us<mailto:Oers-council at listsmart.osl.state.or.us>>
Cc: 'Jeff Stump' <JStump at ctclusi.org<mailto:JStump at ctclusi.org>>; 'Hessevick, Toni' <THessevick at clackamas.us<mailto:THessevick at clackamas.us>>; Kuechle Lillianna <lillianna.kuechle at mil.state.or.us<mailto:lillianna.kuechle at mil.state.or.us>>; Lessey Cameron <cameron.lessey at mil.state.or.us<mailto:cameron.lessey at mil.state.or.us>>; Prihar Stan <stan.prihar at mil.state.or.us<mailto:stan.prihar at mil.state.or.us>>; Bellshaw Jessica <Jessica.Bellshaw at mil.state.or.us<mailto:Jessica.Bellshaw at mil.state.or.us>>; Bellshaw Tammi <tammi.bellshaw at mil.state.or.us<mailto:tammi.bellshaw at mil.state.or.us>>; 'Lucas Pagan' <lpagan at acdisaster.com<mailto:lpagan at acdisaster.com>>; npeters at acdisaster.com<mailto:npeters at acdisaster.com>; Jonathan M. Jenkins <jjenkins at acdisaster.com<mailto:jjenkins at acdisaster.com>>; Alyssa Carrier <acarrier at acdisaster.com<mailto:acarrier at acdisaster.com>>; McCormick, Sean M <Sean.M.McCormick at mil.state.or.us<mailto:Sean.M.McCormick at mil.state.or.us>>; Allen, Frances <frances.allen at mil.state.or.us<mailto:frances.allen at mil.state.or.us>>
Subject: FW: RX Public Assistance COVID-19 FEMA Daily Update 4.30.2020

Hi All , Here is today's FEMA Region Ten update - 4/30/20

Subject: RX Public Assistance COVID-19 FEMA Daily Update 4.30.2020

Good afternoon,

Here's today's update! Please keep letting us know how we can assist you.

Verbal Contracts/Agreements: We have had some questions about verbal agreements where eligible PA applicants may have made verbal agreements with other entities to provide services (food, shelter, etc). If legally responsible SLTT governments enter into agreements with private organizations or PNPs verbally they should formalize the agreements in writing as soon as possible in order to receive reimbursement through FEMA PA. If the SLTT wants to acquire goods and services through a PNP, this would be considered a contract pursuant to 2 C.F.R. § 200.330(c). In sum, as a contract, the SLTT may be able to sole-source, depending on its rules, and it must be mindful of the requirement to include all required contract provisions.
·       Remedies
o   If above $250k- this clause would apply
·       Termination for Cause and Convenience
o   If above $10k- this clause would apply
·       EEO  requirement doesn't apply
·       Davis Bacon requirement doesn't apply
·       Contract work hours provision
o   If above 100k and employing mechanics or laborers this clause applies
·       Rights to inventions doesn't apply
·       The clean air and federal water pollution act
o   If above $100k- this clause would apply
·       Debarment and suspension
o   This clause applies
·       Byrd Anti-Lobbying Amendment
o   Would apply. If above $100k- There is a certification that the contractor is required to complete.
·       Procurement of recovered materials
o   Would apply.

Update on progress on draft medical costs policy: This policy is working its way through the process and HQ PA is optimistic it will be out soon, perhaps as early as tomorrow (but no promises!). The draft we saw earlier did significantly clarify the eligibility of different types of costs related to medical care and we are optimistic it will resolve a number of questions here in Region X when the final policy does come out.

Treasury Coronavirus Relief Fund and Duplication of Benefits: This is the same information that we included in our daily email update a few days ago, but we wanted to provide this again. The Department of the Treasury further updated its Coronavirus Relief Fund guidance<https://home.treasury.gov/policy-issues/cares/state-and-local-governments> this week. Last night they added information about eligibility of Alaskan Native Corporations; Wednesday they added guidance for SLTT eligible recipients and an FAQ. Treasury informs us that they will continue to update the FAQ and guidance as they work through implementation issues. The current guidance does not explicitly answer many questions that may arise, especially around duplication of benefits. HQ is currently working on additional guidance for avoiding duplication of benefits; we had a call with HQ today where they reiterated that we will continue to obligated funding for PA eligible costs with applicant certification that they have not received other federal funding for those same costs. There may be applicants who receive PA funds and then want to seek reimbursement under a different authority, and in those cases we will have to deobligate FEMA funding.

·       The CARES Act and supplemental appropriations provide significant Federal funding from a number of departments and agencies to address the impacts of the COVID-19 pandemic, including the Treasury, HHS, HUD, USDA and FEMA. Some of these authorities are very broad, and FEMA and other Federal agencies may be able to provide assistance for the same activities, however funding cannot be used to pay for the same cost twice. Applicants should not wait on funding determinations to take actions necessary to protect public health and safety.

·       FEMA is working with other Federal agencies to coordinate the provision of assistance, so that applicants can make the best decisions on funding in order to meet the needs that they face. As part of this effort, FEMA is also coordinating with other agencies to ensure that Federal assistance is not duplicated from various sources. Section 312 of the Stafford Act prohibits FEMA from providing financial assistance where it would duplicate funding from another program, insurance, or any other source for the same costs. Applicants should not request funding for costs that are being claimed or paid for by other sources of funding.  If FEMA or the Recipient later determines an Applicant has paid for costs using funding from another federal agency, FEMA may de-obligate funding and the Applicant will have to demonstrate that duplicate funding was not provided.

·       The FEMA Public Assistance Program is implementing controls to prevent duplication of benefits in the provision of Public Assistance funding, and is highlighting this requirement in the program delivery process so that applicants are aware of this as they apply for Public Assistance funding. Applicants certify to the following in applying for PA funding: "I certify that the specific activities and costs in this project application were not requested from another funding source or, if they were requested, that other source has not yet approved the funding. Further, I certify that if the Applicant does receive funding for the specific activities and costs in this project application, I must notify the Recipient and FEMA, and funding will be reconciled to eliminate duplication."

COVID-19 Feeding Operations and other Resources Links: Our friends in IA provided some links that were featured on the National ESF6 call earlier this week.

·       Disaster Distress Helpline<https://www.samhsa.gov/find-help/disaster-distress-helpline>

·       Dislocated Worker Grant Program by State<https://www.dol.gov/agencies/eta/dislocated-workers/grants/covid-19>

·       CDC Guidance on non-profit and faith-based organizations<https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/guidance-community-faith-organizations.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fcommunity%2Fguidance-community-faith-organizations.html>

·       (1) SBA COVID-19 Resource site<https://www.sba.gov/funding-programs/loans/coronavirus-relief-options>, (2) SBA Business Disaster Loans one-pager<https://disasterloan.sba.gov/ela/Documents/SBA-Disaster-Assistance-Loans-Businesses-Nonprofits.pdf>, (3) SBA Guidance for Faith-based Organizations<https://www.sba.gov/document/support--FAQ-regarding-participation-faith-based-organizations-ppp-eidl>

·       Feed the Children's COVID-19 Response<https://www.google.com/maps/d/u/0/edit?mid=1L_1xfcNo11xIcUPHq6E64uXds4vEwsrC&ll=34.282387931369485%2C-107.22082579300388&z=5>

·       USDA Food and Nutrition Service Information on feeding<https://www.fns.usda.gov/disaster/pandemic/covid-19>

·       FEMA Rumor Control Page<https://www.fema.gov/Coronavirus-Rumor-Control>

Grants Portal Webinars for next week (5/4-5/8): flyer with links attached
[cid:image003.jpg at 01D61EEA.0977E040]
No new documents posted from HQ as of 4/30/2020:

Thank you for all your continued efforts in helping the nation before, during and after disasters. As new information becomes available, we will do our best to make this information as accessible as possible.

[Federal Emergency Management Agency logo]
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20200501/94161eb2/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 12905 bytes
Desc: image001.png
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20200501/94161eb2/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 29909 bytes
Desc: image003.jpg
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20200501/94161eb2/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: FEMA PA Webinars 2020-05-04to08.pdf
Type: application/pdf
Size: 149708 bytes
Desc: FEMA PA Webinars 2020-05-04to08.pdf
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20200501/94161eb2/attachment.pdf>