[DAS_Centralized_PERS_Services_Team] Retro Corrections & PERS

[TOBIASSON Shauna M * DAS]

Payroll Partners,

We wanted to provide some follow-up guidance on retro corrections & PERS since this was discussed at a recent payroll PM stand up meeting. Here is what CPERS requests:


Workday retro period open, and retro is supported:

When the retro period is open in WD, the agency can correct the pay/time and  the CPERS file integration will pick it up and report correctly to PERS with the retro pay date.



Retro period closed, or retro is NOT supported:



Current year:

The payroll partner will need to enter the correction using pay input & add detailed comments. The CPERS file integration will pick up the correction with current month wages. If the comments are clear enough for CPERS to determine the current year timeframe, no additional YTD form is needed from the agency.



Prior year:

The payroll partner will need to enter the correction using pay input & add detailed comments. The payroll partner needs to email CPERS so that we can locate and move the payment to the timeframe it should have been paid (per PERS statute). If comments/email communication is clear, a YTD form will not be requested. If entries are not clear, CPERS will ask agencies for a prior YTD form.



A knowledge Article for using pay input called "How to Enter Earning Codes" can be found here: https://wd5.myworkday.com/oregon/d/inst/3a5820e0301510015e8ef290074d0000/rel-task/2998$40834.htmld<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwd5.myworkday.com%2Foregon%2Fd%2Finst%2F3a5820e0301510015e8ef290074d0000%2Frel-task%2F2998%2440834.htmld&data=05%7C01%7CShauna.M.TOBIASSON%40das.oregon.gov%7Cc12f9f7c48d8438188be08daf4be6cca%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C638091395950970679%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ycatWjrn2CZNYbWBFKzSuy7CXhBtvGqFxiVG3VpilgU%3D&reserved=0>



If you need assistance with retro entries in Workday, please open a help case with WD Payroll. Thank you



Shauna Tobiasson |  Senior CPERS Analyst
___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
DAS Centralized PERS Services Team
Cell: 971-719-3173
Website: http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oregon.gov%2FDAS%2FFinancial%2Fpayroll%2FPages%2Findex.aspx&data=05%7C01%7CShauna.M.TOBIASSON%40das.oregon.gov%7Cc12f9f7c48d8438188be08daf4be6cca%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C638091395950970679%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nn6LWt%2Fc4IVWyRGzk%2BVZXxez5Zd8CZu5DOVbOWG27Yo%3D&reserved=0>
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