[Libs-Or] Drowning in paper library card applications

[Cindy Gibbon]

Kirsten--Here at MCL we shred our paper applications after entering them.
 We have never retained them.  This has not prevented us from successfully
sending library accounts to our collection agency when that has become
necessary.  We've been doing that for many years as well.  Given that we
have something like 460,000 patrons we'd be in a pickle if we had to retain
all those pieces of paper!

Cindy

*Cindy Gibbon*
Access & Information Services Director
Multnomah County Library
*Voice:*  503.988.5496
*Fax:*  503.988.5441
cindyg at multcolib.org



On Mon, Jun 17, 2013 at 3:38 PM, Kirsten Brodbeck-Kenney <
kbrodbeck-kenney at lincolncity.org> wrote:

>  We are trying to get a handle on our massive collection of old library
> card applications. Our city attorney feels that the applications for
> current accounts need to be retained due to the signature, but we are
> drowning in paper and need to figure out a way to organize this paper,
> securely store what we need, and destroy what we don't.
>
> I would like to scan all of the applications and store them as electronic
> searchable files. My first thought was that we need something like the Neat
> Desk portable scanner (
> http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408),
> but I doubt it's made for the kind of heavy use we would need to put it
> through. Ideally I'd like to be able to scan both sides of the application
> at once, for speed reasons.
>
> I'm curious how other libraries have handled this paper issue. Do you
> retain your library card applications? In what form? And have you found a
> durable scanner that works well for this application?
>
> Kirsten Brodbeck-Kenney
> Library Director
> Driftwood Public Library
> 801 SW HWY 101, #201
> Lincoln City, OR 97367
> (541)996-1251
> kbrodbeck-kenney at lincolncity.org
>
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