[Libs-Or] Drowning in paper library card applications

[Rawles-Heiser, Carolyn]

Kirsten,
Same here in Corvallis-Benton County.

Carolyn

Carolyn Rawles-Heiser
Library Director
Corvallis-Benton County Public Library
645 NW Monroe Ave.
Corvallis, OR   97330

(541) 766-6910





From: libs-or-bounces at listsmart.osl.state.or.us [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Cindy Gibbon
Sent: Monday, June 17, 2013 3:51 PM
To: Kirsten Brodbeck-Kenney
Cc: libs-or at listsmart.osl.state.or.us
Subject: Re: [Libs-Or] Drowning in paper library card applications

Kirsten--Here at MCL we shred our paper applications after entering them.  We have never retained them.  This has not prevented us from successfully sending library accounts to our collection agency when that has become necessary.  We've been doing that for many years as well.  Given that we have something like 460,000 patrons we'd be in a pickle if we had to retain all those pieces of paper!

Cindy

Cindy Gibbon
Access & Information Services Director
Multnomah County Library
Voice:  503.988.5496
Fax:  503.988.5441
cindyg at multcolib.org<mailto:cindyg at multcolib.org>


On Mon, Jun 17, 2013 at 3:38 PM, Kirsten Brodbeck-Kenney <kbrodbeck-kenney at lincolncity.org<mailto:kbrodbeck-kenney at lincolncity.org>> wrote:
We are trying to get a handle on our massive collection of old library card applications. Our city attorney feels that the applications for current accounts need to be retained due to the signature, but we are drowning in paper and need to figure out a way to organize this paper, securely store what we need, and destroy what we don't.

I would like to scan all of the applications and store them as electronic searchable files. My first thought was that we need something like the Neat Desk portable scanner (http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408), but I doubt it's made for the kind of heavy use we would need to put it through. Ideally I'd like to be able to scan both sides of the application at once, for speed reasons.

I'm curious how other libraries have handled this paper issue. Do you retain your library card applications? In what form? And have you found a durable scanner that works well for this application?

Kirsten Brodbeck-Kenney
Library Director
Driftwood Public Library
801 SW HWY 101, #201
Lincoln City, OR 97367
(541)996-1251<tel:%28541%29996-1251>
kbrodbeck-kenney at lincolncity.org<mailto:kbrodbeck-kenney at lincolncity.org>

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