[Libs-Or] Drowning in paper library card applications

[Kirsten Brodbeck-Kenney]

Maybe I can use that as ammunition. We didn't retain these in my old system (Free Library of Philadelphia), but my city attorney is fairly adamant.

 
Kirsten Brodbeck-Kenney
Library Director
Driftwood Public Library
801 SW HWY 101, #201
Lincoln City, OR 97367
(541)996-1251
kbrodbeck-kenney at lincolncity.org>>> "Rawles-Heiser, Carolyn" <Carolyn.Rawles-Heiser at corvallisoregon.gov> 6/17/2013 3:58 PM >>>

Kirsten,
Same here in Corvallis-Benton County.
 
Carolyn
 
Carolyn Rawles-Heiser
Library Director
Corvallis-Benton County Public Library
645 NW Monroe Ave. 
Corvallis, OR   97330
 
(541) 766-6910
 
 
 
 
 
From: libs-or-bounces at listsmart.osl.state.or.us [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Cindy Gibbon
Sent: Monday, June 17, 2013 3:51 PM
To: Kirsten Brodbeck-Kenney
Cc: libs-or at listsmart.osl.state.or.us
Subject: Re: [Libs-Or] Drowning in paper library card applications

 

Kirsten--Here at MCL we shred our paper applications after entering them.  We have never retained them.  This has not prevented us from successfully sending library accounts to our collection agency when that has become necessary.  We've been doing that for many years as well.  Given that we have something like 460,000 patrons we'd be in a pickle if we had to retain all those pieces of paper!

 

Cindy



Cindy Gibbon

Access & Information Services Director

Multnomah County Library

Voice:  503.988.5496

Fax:  503.988.5441

cindyg at multcolib.org

 

 

On Mon, Jun 17, 2013 at 3:38 PM, Kirsten Brodbeck-Kenney <kbrodbeck-kenney at lincolncity.org> wrote:

We are trying to get a handle on our massive collection of old library card applications. Our city attorney feels that the applications for current accounts need to be retained due to the signature, but we are drowning in paper and need to figure out a way to organize this paper, securely store what we need, and destroy what we don't.

 

I would like to scan all of the applications and store them as electronic searchable files. My first thought was that we need something like the Neat Desk portable scanner (http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408), but I doubt it's made for the kind of heavy use we would need to put it through. Ideally I'd like to be able to scan both sides of the application at once, for speed reasons.

 

I'm curious how other libraries have handled this paper issue. Do you retain your library card applications? In what form? And have you found a durable scanner that works well for this application?

 

Kirsten Brodbeck-Kenney
Library Director
Driftwood Public Library
801 SW HWY 101, #201
Lincoln City, OR 97367
(541)996-1251
( tel:%28541%29996-1251) 
kbrodbeck-kenney at lincolncity.org


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