[Libs-Or] FW: OCI Yearbook Project

Thu Sep 12 15:23:37 PDT 2013

We were. We looked into it a bit and thought that it seemed a bit too sketchy, especially considering that it would involve sending them irreplaceable yearbooks.

Cheers!
Buzzy

***********************************
Library Director
Hood River County Library District
502 State St
Hood River, OR, 97031
541-387-7062
http://hoodriverlibrary.org

-------- Original Message --------
From: Carol Dinges <cdinges at ci.lebanon.or.us>
Sent: Thu Sep 12 15:09:40 PDT 2013
To: libs-or at listsmart.osl.state.or.us
Subject: [Libs-Or] FW: OCI Yearbook Project

Has anyone else been contacted regarding this project?  It sounds
promising, but I want to make sure it's legit before proceding.

Thanks!

Carol Dinges

Lebanon Public Library

From: niura.gibson at doc.state.ok.us [mailto:niura.gibson at doc.state.ok.us]

Sent: Tuesday, August 13, 2013 12:11 PM
To: Carol Dinges
Subject: OCI Yearbook Project

Hello,

We are contacting you in regards to a FREE project we're doing to
digitize the High-School yearbooks at all of the libraries in your
state. The program is called "The Yearbook Project", and it is sponsored
by the Records Conversion Department at OCI; as I previously
stated...COMPLETELY FREE. We even pay the S & H. 

The Yearbook Project came about after it was brought to our attention
that high schools and local libraries throughout Oklahoma were losing
their yearbooks. Some were being destroyed by natural disasters, and
others were being destroyed by people cutting images out of them. Once
they are gone or damaged it is nearly impossible to replace them and
these yearbooks are irreplaceable because of their historical value
alone. The Records Conversion and Digital Imaging departments also use
this program as an advertising tool to highlight the quality of work we
do here at OCI. There's no obligation for our other services, we would
just hope you keep us in mind if you ever do need them.

OCI is a state agency located in Lexington, Oklahoma. Our Records
Conversion department has been in business for thirty (30) years and
consists of four areas; Data Entry, Digital Imaging, Image Review &
Verification, and Microfilm. We do records conversion for every state
agency in Oklahoma. These include; the Department of Education,
Department of Human Services, Department of Labor, The Oklahoma Supreme
Court, and the Attorney General's Office, just to name a few. 

We decided to start a project where we could help preserve these books
and their historical content. After  beginning this process, we
discovered there is a great need for this service by the overwhelming
response we've received. OCI decided to expand our free project by
contacting other states with this offer. 

Our goal is to digitize and preserve as many high school yearbooks as
possible using our non-destructive scanning method. This ensures that
the yearbooks are not damaged and that they are returned in their
original condition. The yearbooks are scanned at 300 dpi and saved in a
[jpeg] format. Meaning, they are done with Publisher Quality so that
libraries can digitally reprint any books, just a few pages, or a single
image  from the DVD for anyone who would like a copy, or you can
burn-off DVD's and sell them. This can been a good way to raise money
for your library with Class Reunions, Alumni Groups, Historical
Societies, etc.

After the yearbooks are scanned, they are returned to your library along
with a set of  DVD's containing each yearbook. These DVD's belong to the
library and you can then load it in your computer database for everyone
to access. In addition, if you would like to contact the area high
schools and add to your current collection, we will provide a second set
of DVD's to share with the schools (also free) and their books would be
returned to you. Just be sure to let us know which school(s) to include
an extra set for. The only thing needed to be done from your side is for
you and/or your staff to box them up (no more than 25-30 in a
copier-paper size box, please) tape them securely and make two inventory
sheets, one for yourself and one to be put in the box. You'll then call
us and let us know what day you would like scheduled for pick-up and we
will take care of the rest with FED-EX. We will send you the
shipping-labels via-email and the books will be returned to you within
2-3 weeks. Whether you have only a few or hundreds, we would be happy to
be of service to you.

OCI is a state agency located in Lexington, Oklahoma. Our Records
Conversion department has been in business for thirty (30) years and
consists of four areas; Data Entry, Digital Imaging, Image Review &
Verification, and Microfilm. We do records conversion for every state
agency in Oklahoma. These include; the Department of Education,
Department of Human Services, Department of Labor, The Oklahoma Supreme
Court, and the Attorney General's Office, just to name a few. 

If you are interested in having your yearbooks converted into a digital
format  at No Cost, please contact me at (405) 527-0833, between the
hours of 8:30 a.m. and 4:00 p.m., central time. If you would like to
visit our website it is www.ocisales.com <http://www.ocisales.com/> . Or
you could view sample yearbooks and read about Non-Destructive Scanning
by clicking on the following links: Click here to view yearbook examples
<http://www.ocisales.com/ContentDisplay.aspx?CI=Yearbook%20Examples>  or
Non-Destructive Scanning
<http://www.ocisales.com/ContentDisplay.aspx?CI=Non-Destructive%20Scanni
ng%20Services> .

Also, feel free to forward this email to any area Branches or Directors
in your Library System so that they may benefit from this offer as well.

If you have any questions at all, please feel free to call me at
405-527-0833, or you could e-mail me at  ocirc at doc.state.ok.us

Thank you for your time,         

                                           Jeremy

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