[Libs-Or] OCI Yearbook Project

Thu Sep 12 16:12:16 PDT 2013

Hello everyone,

Discussion about this organization came up last June on another mailing list I'm on and several folks responded with positive experiences. I'm going to ask one or two of those folks if they mind my forwarding those responses to this list.

Cheers,
Darci
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Darci Hanning * Technology Development Consultant * Library Development Services
Oregon State Library, 250 Winter St. NE, Salem, OR  97301
503-378-2527 darci.hanning at state.or.us<mailto:darci.hanning at state.or.us>

From: Libs-Or [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Carol Dinges
Sent: Thursday, September 12, 2013 3:10 PM
To: libs-or at listsmart.osl.state.or.us
Subject: [Libs-Or] FW: OCI Yearbook Project

Has anyone else been contacted regarding this project?  It sounds promising, but I want to make sure it's legit before proceding.

Thanks!

Carol Dinges
Lebanon Public Library

From: niura.gibson at doc.state.ok.us<mailto:niura.gibson at doc.state.ok.us> [mailto:niura.gibson at doc.state.ok.us]
Sent: Tuesday, August 13, 2013 12:11 PM
To: Carol Dinges
Subject: OCI Yearbook Project

Hello,

We are contacting you in regards to a FREE project we're doing to digitize the High-School yearbooks at all of the libraries in your state. The program is called "The Yearbook Project", and it is sponsored by the Records Conversion Department at OCI; as I previously stated...COMPLETELY FREE. We even pay the S & H.

The Yearbook Project came about after it was brought to our attention that high schools and local libraries throughout Oklahoma were losing their yearbooks. Some were being destroyed by natural disasters, and others were being destroyed by people cutting images out of them. Once they are gone or damaged it is nearly impossible to replace them and these yearbooks are irreplaceable because of their historical value alone. The Records Conversion and Digital Imaging departments also use this program as an advertising tool to highlight the quality of work we do here at OCI. There's no obligation for our other services, we would just hope you keep us in mind if you ever do need them.

OCI is a state agency located in Lexington, Oklahoma. Our Records Conversion department has been in business for thirty (30) years and consists of four areas; Data Entry, Digital Imaging, Image Review & Verification, and Microfilm. We do records conversion for every state agency in Oklahoma. These include; the Department of Education, Department of Human Services, Department of Labor, The Oklahoma Supreme Court, and the Attorney General's Office, just to name a few.

We decided to start a project where we could help preserve these books and their historical content. After  beginning this process, we discovered there is a great need for this service by the overwhelming response we've received. OCI decided to expand our free project by contacting other states with this offer.

Our goal is to digitize and preserve as many high school yearbooks as possible using our non-destructive scanning method. This ensures that the yearbooks are not damaged and that they are returned in their original condition. The yearbooks are scanned at 300 dpi and saved in a [jpeg] format. Meaning, they are done with Publisher Quality so that libraries can digitally reprint any books, just a few pages, or a single image  from the DVD for anyone who would like a copy, or you can burn-off DVD's and sell them. This can been a good way to raise money for your library with Class Reunions, Alumni Groups, Historical Societies, etc.

After the yearbooks are scanned, they are returned to your library along with a set of  DVD's containing each yearbook. These DVD's belong to the library and you can then load it in your computer database for everyone to access. In addition, if you would like to contact the area high schools and add to your current collection, we will provide a second set of DVD's to share with the schools (also free) and their books would be returned to you. Just be sure to let us know which school(s) to include an extra set for. The only thing needed to be done from your side is for you and/or your staff to box them up (no more than 25-30 in a copier-paper size box, please) tape them securely and make two inventory sheets, one for yourself and one to be put in the box. You'll then call us and let us know what day you would like scheduled for pick-up and we will take care of the rest with FED-EX. We will send you the shipping-labels via-email and the books will be returned to you within 2-3 weeks. Whether you have only a few or hundreds, we would be happy to be of service to you.

OCI is a state agency located in Lexington, Oklahoma. Our Records Conversion department has been in business for thirty (30) years and consists of four areas; Data Entry, Digital Imaging, Image Review & Verification, and Microfilm. We do records conversion for every state agency in Oklahoma. These include; the Department of Education, Department of Human Services, Department of Labor, The Oklahoma Supreme Court, and the Attorney General's Office, just to name a few.

If you are interested in having your yearbooks converted into a digital format  at No Cost, please contact me at (405) 527-0833, between the hours of 8:30 a.m. and 4:00 p.m., central time. If you would like to visit our website it is www.ocisales.com<http://www.ocisales.com/>. Or you could view sample yearbooks and read about Non-Destructive Scanning by clicking on the following links: Click here to view yearbook examples<http://www.ocisales.com/ContentDisplay.aspx?CI=Yearbook%20Examples> or Non-Destructive Scanning<http://www.ocisales.com/ContentDisplay.aspx?CI=Non-Destructive%20Scanning%20Services>.

Also, feel free to forward this email to any area Branches or Directors in your Library System so that they may benefit from this offer as well.

If you have any questions at all, please feel free to call me at 405-527-0833, or you could e-mail me at  ocirc at doc.state.ok.us<mailto:ocirc at doc.state.ok.us>

Thank you for your time,
                                           Jeremy

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