[MyOEBB] Questions about extending EE Plan Management

[MyOEBB system updates]

Hello,

With EE Plan Management closing on Friday, June 19th we have had many questions come up about entities/employment groups still being in negotiations and possibly wanting an extension for EE Plan Management. Just a quick reminder that having all plan and rate structure decisions entered into the MyOEBB system on or before June 19th is the best way to help ensure your employees receive the right information about their plan options and have the lowest possible risk of confusion when the new plan elections go into effect October 1, 2015.

With that said, let me take a few minutes to explain our timelines and how making plan or rate selections choices beyond the June 19th deadline could cause risk and confusion for your employees.

First, we will send your plan choices by entity/employee groups to each carrier the week of July 6th.  We do this in order that the carrier has time to set up their systems to accept our files starting on September 16th ensuring that your employees are properly enrolled in the correct plans effective October 1st.  If you extend EE Plan Management or change plans/rates after June 30th this could cause your employees to not have accurate coverage effective October 1st.

Second, we will do our Pre-OE data pull on Tuesday, July 14th. This data is used to prepare the open enrollment materials.  Data we pull for this task is employee name, address, entity, employment type, member type, and plans associated with that grouping.  If you extend EE Plan Management or change plans/rates after July 7th this will cause your employees to not have accurate information in their Pre-OE mailing.

Third, we will send employee information and entity plan information by group to Truven starting the week of July 20th.  This data pull controls the plan comparison tool in the MyOEBB Member Module members use during OE.  If you extend EE Plan Management or change plans/rates after July 14th this will cause your employees to not have accurate data in their plan comparison tool they use in the MyOEBB Member Module during OE.

And last, but certainly not least, Open Enrollment starts on August 15th.  If you extend EE Plan Management or change plans/rates after August 10th this will cause your employees to not have accurate plans/rates in MyOEBB causing employees to enroll in incorrect plan selections or make very important decisions without having accurate information to base those decisions.  This will cause extra administrative work on the entity and OEBB side to clean up and will cause additional confusion and benefit issues for your employees.

Please consider carefully the above timelines and how this could affect your employees. As always, let us know if you have any questions or concerns.

Thanks,
Linda Freeze
Benefits Manager
Oregon Educators Benefit Board
1225 Ferry Street SE
Salem, OR 97301
Office:  (503) 378-3329
Fax:  (503) 378-5832

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