[OSFA] Employment Opportunity

SMYTH Scott * SCD SARS Scott.Smyth at state.or.us
Tue Dec 2 11:52:39 PST 2008

The following employment opportunity is being sent on behalf of the
Department of Human Services.

Budget, Planning and Analysis Employment Opportunity



$3547 - $5187 MONTHLY







This employment opportunity is with Budget, Planning and Analysis
(BPA)/Central Processes, Expenditures and Revenue Coordination (CPERC),
which is part of the Department of Human Services (DHS).  There is one
full-time opening located in Salem.  This position is represented by a

This recruitment announcement will be used to establish a list of
qualified candidates to fill the current vacancy and may be used to fill
future vacancies as they occur.


Five years of progressively responsible experience that included the
preparation, analysis, and administration of a budget or fiscal system.

Five years of professional-level experience in accounting, fiscal
auditing, management or program analysis.  Experience must have included
modeling, forecasting and analyzing fiscal information. OR;

Successful completion of the Department of Administrative Services
Budget and Management Public Administrative Trainee Program.

NOTE:  A Bachelor's Degree in Business, Public or Non-Profit Management,
Finance, Accounting or a related degree (such as Public Policy,
Political Science, Public Administration, Economics or other analytical
or technical degree) may substitute for three years of the required
experience.  A graduate-level degree in any of the above areas may
substitute for four of the five years.


A State of Oregon Application Form PD100

A cover letter that clearly addresses each of the following desired
competencies listed below.  If you do not respond to each of the desired
competencies, you may not be offered an interview. Qualified applicants
whose background most closely matches the desired competencies will be
invited to interview.

1.	Experience coordinating a program or project involving
programmatic and budgetary implications.
2.	Experience developing and utilizing special reports and personal
computer applications to forecast and monitor expenditures and revenue.
3.	Experience in budgeting processes and procedures.


A narrative with answers to the following questions:

CPERC uses Excel and Access for tracking budgets, consolidating and
summarizing data received from divisions within DHS, and for generating
ad-hoc reports.  

1.	Please describe any experience you have with building tables,
queries, and reports in MS Excel and MS Access, including the
description and scope of each project, as well as your level of
2.	Describe your experience with any of the following: 

	*	Data conversion (ie, Excel to Access, Access to Excel), 
	*	MS Excel or MS Access macros, VBA (or VB) 
	*	SQL (or other query language). 
	*	Please indicate the size and scope of each project and
your level of responsibility.

You may e-mail, deliver, mail, or FAX your completed application
materials.  They must be received no later than the application


dhs.recruitment at state.or.us
<BLOCKED::mailto:dhs.recruitment at state.or.us> 

(Please include announcement number LEH88058 the subject line of the


Department of Human Services

Recruitment and Retention Unit

ATTENTION:  Brett Marconeri

500 Summer Street NE, E22

Salem OR 97301-1099


FAX your application to 503-378-2249 

When faxing your application please include a cover sheet indicating
number of pages sent.

Due to the high volume of incoming applications, we are unable to verify


Obtain application materials, job, and benefits information by doing one
of the following:

*	Access the DHS website at http://www.oregon.gov/DHS/jobs
*	Contact your local Oregon Employment Department office.

If you need assistance to participate in the application process, you
are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY)
between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday.

Keep a copy of your application materials for your job interviews.  DHS
does not provide copies. Although faxing your application is an option,
DHS is not responsible for materials that are illegible or missing as a
result of FAX transmission errors or loss in the mail or e-mail.  Pay on
all announcements may change without notice.

Notice of your application results will be sent to you by mail.
Although agencies are not required to delay their selection process, you
may request a review of your application results.  This review request
must be received in writing within 10 days from the date of the notice.
Additional application information cannot be accepted.  However, if the
recruitment is still open you may submit a new application, which must
be received in our office by the close date of the recruitment.

If you are offered employment, the offer will be contingent upon the
outcome of a criminal background and driving records check.  Any history
of criminal activity will be reviewed and could result in the withdrawal
of the offer or termination of employment.


Maintain and modify complex databases that provide historical data and
forecasting mechanisms. Assist with development of this data using
extracts from microcomputer and mainframe computer applications.
Develop special data extracts, both for ongoing data needs, and to meet
one-time analysis demands.  Assist with development and maintenance of
forecasting expenditure and revenue tools.  Assist with creation of
systems that monitor the deviation between budgeted and actual
expenditure during multiple budget cycles.  Use analytic techniques to
identify discrepancies. 

Maintain various financial databases and records for budget and
reporting of financial data.  Prepare expenditure reports.  Reconcile
database tables with accounting system and other budgeting systems.
Create custom reports.  Analyze success of software version updates.
Work independently to research and solve unusual data output.  Work with
Information Technology specialist to resolve system performance
problems.  Analyze and coordinate data purges.  Decide and present
agency position on data reasonableness and significance.

Design and implement procedural improvements to automated systems.
Recommend procedures for processing financial transactions.  Monitor and
evaluate fiscal operations for effectiveness.  Monitor financial data to
verify accuracy of the records.  Develop improved forms or procedures
for fiscal operations.  Research, develop and modify fiscal models that
provide short and long-term fiscal impacts of proposed or implemented
policy changes to agency programs.

Coordinate program budgets by developing funding guidelines, monitor
fund utilization, and identify new fund allocations in compliance with
legislative intent, other jurisdictional budget plans and service
agreements.  Prepare budget deviation and contingency plans.

Advise management on administering Federal or other funds.  Research and
decide factors that cause expenditure trends.  Train on budget and
fiscal procedures.

Other duties as assigned.


Occasional deadlines may require overtime.  Working environment can
involve high stress, short time frames and requirement to work on
multiple tasks simultaneously.  Occasional travel to meetings.


DHS is about people.  We help Oregonians be independent, healthy, and
safe.  We protect children who are abused or neglected.  We provide
treatment services to people whose lives are damaged by alcohol and
drugs.  We serve seniors, people with disabilities, and people with
mental illness.  We help low-income people along the road to
self-sufficiency with health coverage, job preparation, childcare and
other supports.  We provide leadership in public health services.  Our
services are delivered in the least restrictive setting and in
partnership with communities.  We are absolutely committed to ongoing
innovation in the delivery of services, and we are committed to
recruiting, developing and retaining dedicated employees.  For a
complete explanation of state employee benefits, visit our website at


The Oregon Department of Human Services is committed to affirmative
action, equal employment opportunity and workplace diversity.

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