[OSFA] Employment Opportunity

SMYTH Scott * SCD SARS Scott.Smyth at state.or.us
Wed Dec 3 15:35:27 PST 2008

The following employment opportunity is being sent on behalf of the
Department of Human Services.

Administrative Services Employment Opportunity



$14.27 - $20.46 HOURLY







This position is with the Administrative Services Division (ASD)/Office
of Financial Services/Payroll Unit, which is part of the Department of
Human Services (DHS).  There is one part-time job share (approximately
20 hours per week) opening located in Salem.  This position includes
family health benefits, leave accrual and is represented by a union.

This recruitment announcement will be used to establish a list of
qualified candidates to fill the current vacancy may be used to fill
future vacancies as they occur.

The Office of Financial Services (OFS) is responsible for accurately
recording and reporting the financial status of the Department.  OFS is
the steward of the Department's financial resources ensuring integrity
and accountability by efficiently and effectively providing accurate,
accountable and responsive financial management and business services to
DHS clients, stakeholder, state and federal partners, and employees.

OFS is organized by functional area providing a full-cycle accounting
system including accounts receivable, accounts payable, contract
payments, payroll, receipting and trust, general ledger accounting,
interface and accounting system development and maintenance, state,
federal and management reporting and financial analysis.

This position will be involved in assisting the Office of Financial
Services in becoming a "lean" organization.  This means organizing work
to get the right information to the right place at the right time, while
minimizing waste and being flexible and open to change.   Under a lean
organization, employees closest to the work are empowered to use their
talent to develop more efficient process and progress is verified
through measures.


Three years of technical support accounting experience.  Two years of
the experience must include a) coding transactions and checking them for
propriety, b) balancing, and c) resolving discrepancies in computer


At least 90 quarter (60 semester) credit hours from an accredited
college, university, or vocational-technical school that include 12
quarter (9 semester) hours in accounting.

Training or experience must include operating a ten-key calculator by
touch and using a computer to enter, update, or retrieve information.  

NOTE:  Submit a copy of your transcripts only if using 90 quarter (60
semester) credit hours from an accredited college, university or
vocational-technical school to qualify.  Please CLEARLY MARK the 12
quarter (9 semester) hours in accounting.  Highlighter does not come
through on faxed copies.


State of Oregon Application Form PD100
<http://www.oregonjobs.org/DAS/STJOBS/stjobsapplication.shtml>  and

A cover letter that clearly addresses each of the following desired
competencies listed below.  If you do not respond to each of the desired
competencies, you may not be offered an interview.  Qualified applicants
whose background most closely matches the desired competencies will be
invited to interview.

1.     Describe your payroll and employee benefits experience.  Please
include the organization(s) where you gained your experience and the
types of documents for which you were responsible.

2.	Experience working with reports, analyzing and researching

You may e-mail, deliver, mail, or FAX your completed application
materials.  They must be received no later than the application


dhs.recruitment at state.or.us

(Please include announcement number LEH88060 in the subject line of the


Department of Human Services

Recruitment and Retention Unit

ATTENTION:  Brett Marconeri

500 Summer Street NE, E22

Salem OR 97301-1099


FAX your application to 503-378-2249 

When faxing your application please include a cover sheet indicating
number of pages sent.

Due to the high volume of incoming applications, we are unable to verify
receipt of applications.


Obtain application materials, job, and benefits information by doing one
of the following:

*	Access the DHS website at http://www.oregon.gov/dhs/jobs 
*	Contact your local Oregon Employment Department office.

If you need assistance to participate in the application process, you
are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY)
between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday.

Keep a copy of your application materials for your job interviews.  DHS
does not provide copies. Although faxing your application is an option,
DHS is not responsible for materials that are illegible or missing as a
result of FAX transmission errors or loss in the mail or e-mail. Due to
the high volume of incoming applications, we are unable to verify
receipt of applications.  Pay on all announcements may change without

Notice of your application results will be sent to you by mail.
Although agencies are not required to delay their selection process, you
may request a review of your application results.  This review request
must be received in writing within 10 days from the date of the notice.
Additional application information cannot be accepted.  However, if the
recruitment is still open you may submit a new application, which must
be received in our office by the close date of the recruitment.

If you are offered employment, the offer will be contingent upon the
outcome of a criminal background and driving records check.  Any history
of criminal activity will be reviewed and could result in the withdrawal
of the offer or termination of employment.


Major Duties Include:

Audit and verify all applications for benefits for DHS employees,
computing premiums where necessary.  Process all voluntary deduction
requests for new employees, terminations, leave without pay and other
status changes.  Receive and review Personnel Actions for various
changes, making retroactive adjustments and corrections when needed.
There are over 100 possible deductions, ranging from health, dental,
life and disability insurances to savings bonds, union dues, charitable
contributions, etc.  

Act as agency resource for employee questions and communicate clearly
and timely with employees, benefit boards and vendors to ensure that
benefits are accurately processed and updated in PEBB benefits.
Reconcile deductions withheld and report to vendors, coordinating
payment of premiums (both payroll deductions and cash pays).  Coordinate
open enrollment distribution for various deductions 3-4 times annually,
attending training on change or additions/deletions to available plans,
and act as Agency liaison with benefit boards.  Advise management and
help develop policy and procedures to keep the Agency in line with PEBB
rules as they apply to the Agency.

Process requests for handwritten checks for payment of wages to Agency
employees.  This includes but is not limited to terminations,
adjustment/correction, new hire, insurance premium adjustments, pay
advance, etc.  Prepare appropriate documentation to support all special
payments and upon completion, give to manager for review.  Be cognizant
of and alert to labor costing and corrections for the Department.
Assist in records maintenance for divisions of DHS.

Create and update employee time sheets as needed to ensure all employees
have an accurate time sheet on which to record time worked and absences.
Convert and track hardship donations in accordance with rules and
regulations.  Maintain a set of desk operating instructions, detailing
the specific instructions of each function.  Participate in New Employee
Orientation by giving appropriate documents and/or oral presentations on
current benefit information and procedures.  Analyze OSPS Exception
Reports for discrepancies and make adjustments/corrections to time

Identify employees going on LWOP, terminating or otherwise losing
eligibility for benefits.  Research and determine COBRA eligibility in
compliance with ORS 743.610.  Submit appropriate COBRA notices to
benefit boards according to benefit board procedures and within
established time lines.  Using available reports, and working with the
Department Safety Officer, implement CBIW laws consistently.  Make
appropriate entries into the OSPS to ensure continuation of coverage
and/or collection of overpayment.  

Ensure FMLA benefits are administered in accordance with Agency policy
and Federal law.  Respond to payroll and benefit inquiries from all
employees as it relates to the Collective Bargaining Agreement,
personnel rules, laws and regulations of the state regarding
compensation/ computation of pay on overtime, shift differential,
deductions, benefits, withholdings, prorating of holidays, and any other
pay related issues.  Complete data input of timesheets for specific
areas of the Department, providing training to timekeepers as needed,
and complete leave accrual corrections as required.

Other duties as assigned.


Occasional overtime work including evenings and weekends.  Occasional
adjustments of work schedule to meet customer service needs.  Ongoing
lifting/carrying of materials weighing up to 50 pounds.  Ability to work
on multiple tasks simultaneously and within short time frames.  


DHS is about people.  We help Oregonians be independent, healthy, and
safe.  We protect children who are abused or neglected.  We provide
treatment services to people whose lives are damaged by alcohol and
drugs.  We serve seniors, people with disabilities, and people with
mental illness.  We help low-income people along the road to
self-sufficiency with health coverage, job preparation, childcare and
other supports.  We provide leadership in public health services.  Our
services are delivered in the least restrictive setting and in
partnership with communities.  We are absolutely committed to ongoing
innovation in the delivery of services, and we are committed to
recruiting, developing and retaining dedicated employees.  For a
complete explanation of state employee benefits, visit our website at


The Oregon Department of Human Services is committed to affirmative
action, equal employment opportunity and workplace diversity.

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