[OSFA] Employment Opportunity

SMYTH Scott * SCD SARS Scott.Smyth at state.or.us
Fri Dec 12 08:34:03 PST 2008


OSFA members,
 
The following employment opportunity is being sent on behalf of the
Department of Geology and Mineral Industries.
 
 
PRINCIPAL EXECUTIVE/MANAGER C
(Fiscal Officer)

$4,039 - $6,249 MONTHLY 



GENERAL INFORMATION
 
This position is with the Department of Geology and Mineral Industries
in Portland, Oregon.
 
The recruitment will be used to establish a list of qualified candidates
to fill one position with the Department of Geology and Mineral
Industries.
 
If you are interested in the current vacancy, your application must be
received within two (2) weeks from the open date of this announcement.
 

TO QUALIFY
 
Your PD 100 application form and cover letter will be reviewed to verify
that you meet the qualifications stated in this section.  To receive
credit, your application form must clearly show that you have:
 
      Five years of experience in supervision, staff-technical, or
professional-level work related to finance, budget and accounting.
 
     a.  Preparing, tracking, analyzing and justifying complex financial
data.
     b.  Recommending and installing accounting methods, procedures and
records
     c.  Preparing financial statements and reports
     d.  Analyzing and interpreting complex accounts and account
relationships
 
      This experience must have included at least one year of
supervision and management of a program, section, or unit which included
one or more of the following areas:
 
     a.  Development of program rules and policies
     b.  Development of long and short range goals and plans
     c.  Program evaluation
     d.  Budget preparation
 
A Bachelor's degree or equivalent course work (144 quarter or 96
semester hours) in a field related to management such as Business or
Public Administration, or a field directly related to the employing
agency, may be substituted for up to three years of the required
experience but will not substitute for the one year of specialized
experience.
 
In the "work History" section on your application, you must clearly
describe your experience in each of the a), b), c), d), areas listed.
Failure to provide this information may result in elimination your
application from further consideration.
 
Note:  Preference may be given to candidates with experience in
activities similar to those of the program involved.  Variations may
also be made to the number of years of experience required or education
equivalencies.
 
To receive credit for all required/related coursework, you must submit a
photocopy of your transcripts with your application. 
 
You must have a valid driver's license and a good driving record.
 
 
IF YOU QUALIFY, SEE TEST section of this announcement.
 
 
DUTIES AND RESPONSIBILITIES
 
This position is responsible for the development, tracking, analysis,
and reporting of the agency's budget and financial reports of the
agency.  Responsible for accounting, finances, purchasing, inventory
control, and facilities.  Supervises subordinate fiscal office personnel
by assigning work, developing work procedures consistent with Agency
policy, establishing work schedules and monitoring work performed by
subordinates in order to meet contractual obligations, goals, objectives
and deadlines.
 
Manages Agency Financial Systems


*	Responsible for fiscal operations and integrates agency
accounting with state financial control systems. Responsible for
overseeing payroll, accounting and cash management functions.
Responsible for adhering to state guidelines, policies and GAAP.
Responsible for creating, implementing and overseeing appropriate
internal procedures are in place. Recommends revisions to agency policy.
Communicates and enforces requirements.  
*	As part of the biennial budget preparation process, and in
cooperation with the agency management team, prepares analyses for
budget items. Develops or coordinates preparation of financial aspects
of budget decision packages, workload measures, and other material
necessary for preparation and submission of the agency budget request. 
*	Ensures the agency operates within its appropriations and
funding sources, identifying and analyzing budget issues, and
recommending options to management.  
*	Analyzes actual verses estimated project expenditures and
determines variances within a complex mix of funding structures and
partnership agreements.  Isolates problems that need adjustment and
makes recommendations to improve project budget plan process. 
*	Serves as the Agency's Oregon Budget Information Tracking System
(ORBITS) coordinator, the primary contact with Department of
Administrative Services (DAS) on issues related to the biennial budget.
Coordinates Position Information Control System (PICS) reporting. 

 
Financial Reporting
 
On a monthly and/or quarterly basis prepare or have prepared:


*	Staff payroll distribution allocations to project accounts. 
*	Revenue control report including Treasury match. 
*	Expenditure and revenue reports by project and program. 
*	Accounts receivable invoices to clients for services provided. 
*	Accounts payable vendor voucher payments. 
*	Inter-agency transfers. 
*	Contracted expenditures status reports. 
*	Federal and State client agencies financial reports. 
*	Funds allotment plans. 
*	Statement of Cash Flows & Period Ending Balances. 
*	Prepare or have prepared the annual Agency Financial Statements 
*	Prepares other reports as requested or appropriate to meet
business needs. 

 
Supervise Business Office Fiscal Services Section
Provides leadership and direction for agency fiscal section.  Supervise,
hire, monitor performance, develop, coach, schedule & assign work,
provide or arrange for training of subordinates, set expectations,
respond to and resolve employee grievances and recommend personnel
actions. Assures delivery of service is timely and meets agency needs.
Participates in agency wide planning to achieve unit and agency goals.
 

WORKING CONDITIONS
 
Normal office conditions with frequent use of personal computer. Works a
professional work week. Occasional travel to field offices, Salem, and
out of town Governing Board meetings.
 
 
TEST SECTION - You must answer the following questions.
 
Use a separate sheet of paper.  Write down any work experience (paid or
unpaid) and training that you have which is related to each question.
Limit your answer to each question to no more than one (1) page per
question.  Be sure that the jobs where you gained the experience you
describe in your answers are listed in the Work History section of your
application form.  Your grade will be based upon your answers.
 
If there are several parts to a question, answer each part separately.
Number your answers to agree with the question.  Attach the answer sheet
to your application.  Your application will not be accepted if it is
incomplete.
 
1.  Describe two examples of budget preparation experiences you have
completed.  Include the size of the budget, what the budget was for, any
management accounting tools used and how they were used to report and
analyze actual versus budgeted expenditures, and how you used this
information.
 
2.  Describe your experience and in particular your approach to managing
fiscal operations, including AP/AR, cash flow, and treasury reporting.
 
3.  Describe your fiscal operations experience with multiple projects of
highly varied scope dealing with federal, state and local funding
partners
 

HOW TO APPLY  
 
Interested persons are asked to submit:


*	State of Oregon Application form (PD100)
<http://www.oregonjobs.org/DAS/STJOBS/stjobsapplication.shtml#Standard_A
pplication__PD100_>   
*	Cover Letter (No more than two pages describing how your
experience and education meet the qualifications described in this
announcement.) 
*	Test Questions (No more than one page per question) 
*	Transcripts if using education to meet minimum qualifications 

 
If you have a disability and need an alternate format in order to
complete the employment process, you may call Recruitment Services at
(503) 378-2130 or TTY (503) 378-4672 for the hearing impaired.  Please
be prepared to leave a message describing the alternate format needed.
 
 SEND completed application materials to:
 
 Human Resource Services Division
 HRMC - Attn. Patty Cuno
 155 Cottage St NE U30
 Salem, OR 97301-3968
 
You may FAX your application materials to (503) 373-7684.  Your
application materials must be received by the close date and must be
complete and legible.  We are unable to acknowledge or verify receipt of
applications due to the large volume.
 
NOTICE of results will be sent by mail.  Although agencies are not
required to delay their selection process, you may request a review of
the results.  Your request must be received within 10 days from the date
of the notice.  Additional information cannot be accepted.  However, if
your application was not accepted and if the recruitment is still open,
you may submit a new application as long as it's received in our office
by the close date.
 
Note: Emailed applications will not be accepted.
 
SUBMIT only the required materials.  Reference letters or work examples
should be kept for interviews.
 
KEEP a copy of your application for job interviews.  COPIES ARE NOT
PROVIDED.
 
The pay on all announcements may change without notice.


DEPARTMENT OF GEOLOGY AND MINERAL INDUSTRIES IS AN EQUAL OPPORTUNITY,
AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.
 

 
 
 
 
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