OSPS E-News ~ Payroll Crosswalks for 09-11

[Announcements from OSPS to the users of the Oregon State Payroll Application]

This is a freiendly reminder. If your agency has not already provided
payroll crosswalks for 09-11, please do so before June 30. Instructions
are included below. Thank you. 
________________________________

Department of Administrative Services

State Controller's Division

155 Cottage Street NE  U50

Salem, OR 97301-3969

PHONE: (503) 378-3156

FAX: (503) 378-3514

 

 

 

 

 

 

MEMORANDUM

 

To:                  Agency Fiscal, Accounting and Payroll Officers

 

From:              John Radford, Administrator State Controller's
Division

                        Sharon McKeehan, Manager Oregon Statewide
Payroll Services

 

Date:               May 29, 2009

 

Subject:           Payroll Crosswalks 09-11 Biennium and 09-10 Fiscal
Year

 

  

 


Setting Labor Cost Crosswalks for 09-11  

 

For agencies who track their payroll labor costs for the 09-11 Biennium
and/or the 09-10 Fiscal Year, OSPS would be happy to enter the labor
cost changes for you.  To do so, we must have your instructions by
Tuesday June 30, 2009.  

 

Changes will be uploaded to the personnel system (PPDB), and then into
the OSPA.  Changes will be effective in both systems July 1, 2009, for
the payroll period July paid August 2009 (actual pay date 7/31/09)

 

Formatting Your Request

 

Please use the following format for your requested changes.  Please do
not insert spaces or hyphens between numbers.  

 

12 digit cost structure consists of 2-digit Appropriation Year(Y), 5
digit PCA (P) and 5-digit Index (I)

 

Old 12 digit cost structure a New 12 digit cost structure

            

Example:     YYPPPPPIIIII  a YYPPPPPIIIII

 

We are also able to process biennial indicator "blanket changes":

 

Example:           09XXXXXXXXXX a 11XXXXXXXXXX

 

            If your request is simply to change the biennial indicator
from 09 to 11 on all employee records, you may make that request in an
e-mail.  If you have a number of cost structure changes to be made, our
preference is to have them in an Excel spreadsheet attached to your
e-mail.  In either case, please include your agency name and number,
contact name and phone number, to Sharon.e.mckeehan at state.or.us

 

                        

 

Please Note New Default Process For 09-11

 

OSPS will send a reminder on or about June 20 about the deadline for
submitting crosswalks for 09-11.  If we have not received information or
instructions from your agency by the deadline June 30, 2009, we will set
up a default crosswalk to change the biennial indicator from 09 to 11 on
all payroll labor cost numbers.  

            

If you have any questions about this process, please contact Sharon
McKeehan at (503) 378-6777 ext.230.  

 

Thank you.  

 

 

Note:  In order to save copy and distribution costs we are sending out
this notice over several e-mail networks.  If you receive multiple
copies of this message, we apologize. 

 

 

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