OSPS E-News ~ Furlough Processing In OSPA - Solution For LWOP LA Entry
Announcements from OSPS to the users of the Oregon State Payroll Application
osps-news at listsmart.osl.state.or.us
Tue Jan 5 16:15:43 PST 2010
Furlough Processing in OSPA - Project Update
Based on customer experiences and feedback and in partnership with DAS
HRSD, OSPS staff have been working to find improvements for furlough
management through OSPA. This project update includes a solution for
entering code "LA" for employees on leave-without-pay (LWOP) and
information about improvements to OSPS Report E122-077 (01and 02)
Entering LA for Employees on LWOP
OSPS has developed a way to record fixed furlough and prescheduled
furlough (LA) time for employees who are on leave without pay (LWOP) and
designated as such in PPDB. A control that exists between PPDB and OSPA
prevents time entry for an employee who is designated as on LWOP.
During the beginning months of furlough management, agencies were
entering a personal action to "bring the employee back" to work status
for one day so that the LA code could be entered. This was a workload
for agency HR and payroll staff.
OSPS has implemented a solution that allows the entry of furlough code
LA through the P050 Gross Pay Adjustment screen to log the hours
designated as furlough for that employee who is on LWOP. This solution
will work for fixed days when offices are closed and can also be used
when an employee had previously designated a floating furlough day
before going out on leave.
EXAMPLES
Entry Transaction Fulfills furlough obligation for employee on LWOP.
Memo transaction that does not affect salary but does pass the hours to
the Leave Accrual System and will include the transaction on leave
report E122-077. It will indicate on the report that the hours came
from a P050 adjustment - "GPA".
PAY STRT STOP ADJ DAYS TRAN
TYP DATE DATE TYP RATE UNITS AMOUNT WRKD DATE ERROR
MSG
? LA 123109 123109 A .00 8.00 .00 120109
FURLOUGH LV COMMENT LV
TAKEN
P435 Screen This is how the P435 will look after a P050 adjustment has
been processed.
J SVC LV USE ACCR ACCR MAX MAX MAX ACCRUAL REMAIN TIME
LAST
B CD TP WAIT MO RATE ACCR USE MO BAL ADV LOST
ACTV
1 3 LA 00 00 .00 .0 .0 00 FWD 112.00 .00 .00
000000
LV BAL DT CUR/CONT 093009/093009 CUR 104.00 .00 .00
ADJ OR CLR ACCT HOURS REMAIN TIME LV EXP ENTRY
TRFR FM/TO OTHR JOB LEAVE ADV LOST DATE DATE
COMMENTS
? 8.00- .00 .00 000000 123109 GR
PAY ADJ
Adjustment That Lowers Salary If, for some reason, you have a need to
make prior period furlough adjustment that requires a reduction to
salary, your adjustment will look like this.
PAY STRT STOP ADJ DAYS TRAN
TYP DATE DATE TYP RATE UNITS AMOUNT WRKD DATE ERROR
MSG
? LA 123109 123109 A .00 8.00 .00 120109
FURLOUGH LV COMMENT LV
TAKEN
? RG 123109 123109 A 25.00 8.00- 200.00- 120109
REGULAR PAY COMMENT LA
OBLIGTN
Please note that LA hours posted through the P050 screen do not cause
accumulation of sick leave or vacation nor do they count toward PEBB
benefit eligibility. Because the solution was crafted as a method for
management of furlough logging for those on LWOP, this should not pose
a problem. If your employee is on LWOP with protected leave, you will
force insurance benefits as normal. You may need to process manual
adjustments if the employee is on LWOP for a partial month and either
(1) would earn leave when working less than 32 hours in the month or (2)
the furlough hours would bring the employee to 80 hours for the month.
Improvements To OSPS Leave Accrual Report E122-077 (01 & 02)
December Leave Accrual will run on January 12 and reports will be
distributed on January 13. You will see changes in furlough reporting
that will give you more detailed information about furlough activity.
Columns have been added to the report to provide pay period end, set
number, transaction type, LA hours balance forward, furlough cost
balance forward, cumulative LA hours, cumulative furlough cost and
current month hours taken.
We hope the expansion of this report will provide useful information to
payroll staff and others at your agency. Your feedback is always
welcomed. If you have questions, please contact the OSPS Help Desk.
Sharon McKeehan, Manager
Oregon Statewide Payroll Services
DAS/State Controller's Division
155 Cottage Street NE, U-50
Salem, OR 97301-3969
(503) 378-6777 ext. 230
Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS
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