OSPS E-News ~ Furlough Processing In OSPA - Solution For LWOP LA Entry

Announcements from OSPS to the users of the Oregon State Payroll Application osps-news at listsmart.osl.state.or.us
Tue Jan 5 16:15:43 PST 2010


Furlough Processing in OSPA - Project Update

 

Based on customer experiences and feedback and in partnership with DAS
HRSD, OSPS staff have been working to find improvements for furlough
management through OSPA.  This project update includes a solution for
entering code "LA" for employees on leave-without-pay (LWOP) and
information about improvements to OSPS Report E122-077 (01and 02)

 

Entering LA for Employees on LWOP

OSPS has developed a way to record fixed furlough and prescheduled
furlough (LA) time for employees who are on leave without pay (LWOP) and
designated as such in PPDB.  A control that exists between PPDB and OSPA
prevents time entry for an employee who is designated as on LWOP.
During the beginning months of furlough management, agencies were
entering a personal action to "bring the employee back" to work status
for one day so that the LA code could be entered.  This was a workload
for agency HR and payroll staff.  

 

OSPS has implemented a solution that allows the entry of furlough code
LA through the P050 Gross Pay Adjustment screen to log the hours
designated as furlough for that employee who is on LWOP.  This solution
will work for fixed days when offices are closed and can also be used
when an employee had previously designated a floating furlough day
before going out on leave.  

 

 

EXAMPLES

 

Entry Transaction Fulfills furlough obligation for employee on LWOP.
Memo transaction that does not affect salary but does pass the hours to
the Leave Accrual System and will include the transaction on leave
report E122-077.  It will indicate on the report that the hours came
from a P050 adjustment - "GPA".   

 

 

PAY  STRT   STOP ADJ                              DAYS   TRAN

   TYP  DATE   DATE TYP   RATE    UNITS    AMOUNT    WRKD   DATE  ERROR
MSG

 ? LA  123109 123109 A      .00     8.00       .00         120109

   FURLOUGH LV                                            COMMENT LV
TAKEN

 

 

 

P435 Screen This is how the P435 will look after a P050 adjustment has
been processed.  

 

J SVC LV USE  ACCR ACCR   MAX    MAX  MAX    ACCRUAL   REMAIN    TIME
LAST

  B CD  TP WAIT  MO  RATE  ACCR    USE  MO        BAL      ADV     LOST
ACTV

 

  1  3  LA  00  00    .00     .0     .0 00 FWD  112.00      .00      .00
000000

  LV BAL DT CUR/CONT 093009/093009         CUR  104.00      .00      .00

 

    ADJ OR    CLR ACCT  HOURS    REMAIN    TIME   LV EXP    ENTRY

  TRFR FM/TO  OTHR JOB  LEAVE      ADV     LOST    DATE     DATE
COMMENTS

 

 ?                        8.00-     .00      .00  000000   123109   GR
PAY ADJ

 

 

 

 

 

Adjustment That Lowers Salary  If, for some reason, you have a need to
make prior period furlough adjustment that requires a reduction to
salary, your adjustment will look like this.  

 

PAY  STRT   STOP ADJ                              DAYS   TRAN

  TYP  DATE   DATE TYP   RATE    UNITS    AMOUNT    WRKD   DATE  ERROR
MSG

? LA  123109 123109 A      .00     8.00       .00         120109

  FURLOUGH LV                                            COMMENT LV
TAKEN

 

? RG  123109 123109 A    25.00     8.00-   200.00-        120109

  REGULAR PAY                                            COMMENT LA
OBLIGTN

 

Please note that LA hours posted through the P050 screen do not cause
accumulation of sick leave or vacation nor do they count toward PEBB
benefit eligibility.  Because the solution was crafted as a method for
management of furlough logging for those on LWOP,  this should not pose
a problem.  If your employee is on LWOP with protected leave, you will
force insurance benefits as normal.  You may need to process manual
adjustments if the employee is on LWOP for a partial month and either
(1) would earn leave when working less than 32 hours in the month or (2)
the furlough hours would bring the employee to 80 hours for the month.  

 

 

 

Improvements To OSPS Leave Accrual Report E122-077 (01 & 02)

December Leave Accrual will run on January 12 and reports will be
distributed on January 13.  You will see changes in furlough reporting
that will give you more detailed information about furlough activity.  

 

Columns have been added to the report to provide pay period end, set
number, transaction type,  LA hours balance forward,  furlough cost
balance forward, cumulative LA hours, cumulative furlough cost and
current month hours taken.   

 

We hope the expansion of this report will provide useful information to
payroll staff and others at your agency.   Your feedback  is always
welcomed.   If you have questions, please contact the OSPS Help Desk.  

 

 

 

 

 

Sharon McKeehan, Manager

Oregon Statewide Payroll Services

DAS/State Controller's Division

155 Cottage Street NE,  U-50

Salem, OR  97301-3969

(503) 378-6777 ext. 230

Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS

 

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