OSPS E-News ~ Extended Service 1/7/10

Announcements from OSPS to the users of the Oregon State Payroll Application osps-news at listsmart.osl.state.or.us
Wed Jan 6 09:49:59 PST 2010


Reminder that OSPS will staff the OSPS Help Desk on an extended service
schedule for prelim cutoff tomorrow, 1/7/10.  OSPS will staff the OSPS
Help Desk from 7:30 a.m. until 5:00 p.m.

This action supports you in your effort to complete year-end adjustments
by prelim cutoff.  For the preliminary run, OSPA performs data and
calculation edits. It does not perform these same edits for the final
run.

In a sense, the entries you make between preliminary and final cutoffs
"fly without a safety net."  If you choose to make entries during this
time frame, you are on your own.  If you have transactions you feel
comfortable doing under those circumstances, they can be entered up
through final cutoff of December Run 2.

We hope this extra service helps you to succeed with your year end
planning effort to ensure a smooth year-end.  Thank you.

Oregon Statewide Payroll Services Staff
DAS State Controller's Division
Phone:  (503)378-6777     Fax:  (503)378-3518
OSPS Help Desk:  mailto:OSPS.Help at das.state.or.us

Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS



Previous announcement for this extended service, sent 11/18/2009:

-----Original Message-----
From: osps-news-bounces at listsmart.osl.state.or.us
[mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of
Announcements from OSPS to the users of the Oregon State Payroll
Application
Sent: Wednesday, November 18, 2009 7:23 AM
To: osps-news at listsmart.osl.state.or.us
Subject: OSPS E-News ~ Extended Service - 2009 Year End

* Extended Service Hours on November Run 2 preliminary cutoff (12/7/09)
* Two check runs on 12/30 and 12/31
* Extended Service Hours on December Run 2 preliminary cutoff (1/7/10)

Year End Resources:  http://www.oregon.gov/DAS/SCD/OSPS/yearend.shtml

NOVEMBER YEAR-END CLOSE
November is the last pay period for 2009.  This is the month when all
cleanups from prior periods should be completed.  Instead of the normal
three-month window for corrective flags, November is the last month when
you can set a corrective flag for August, September, or October.  Once
November Run 2 final cutoff has passed, 2009 is closed for regular
processing.

To support agency payroll offices in final year-end efforts, OSPS will
offer extended service on preliminary cutoff for November Run 2
(12/7/09).  OSPS will staff the OSPS Help Desk from 7:30 a.m. until 5:00
p.m. on that day.

For the preliminary run, OSPA performs data and calculation edits. It
does not perform these same edits for the final run. In a sense, the
entries you make between preliminary and final cutoffs "fly without a
safety net."  If you choose to make entries during this time frame, you
are on your own.  If you have transactions you feel comfortable doing
under those circumstances, they can be entered up through final cutoff
of November Run 2.


END OF YEAR PAYMENTS - CONSTRUCTIVE RECEIPT
On 12/30/09 and 12/31/09, OSPS will offer a second manual check run in
the afternoon.  Last year on those dates we had three and four times the
number of manual check requests on a normal day.  The first manual check
run cutoff will be the normal time - 12:00 noon.  We will distribute
those checks by the normal 3:00 p.m. cutoff.

The second manual check run cutoff on Wednesday, 12/30/09 and Thursday,
12/31/09 will be 2:45 p.m.  We will distribute those by 4:45 p.m.


DECEMBER ADJUSTMENTS MONTH
Employees who leave state service in December will need special handling
to record their wages in the proper tax year.  Additionally, agency
payroll staff can use December to make final adjustments to 2009 wages.
Once December Run 2 final cutoff has passed, 2009 is closed.

To support agency payroll offices in final year-end efforts, OSPS will
offer extended service on preliminary cutoff for December Run 2
(1/7/10).  OSPS will staff the OSPS Help Desk from 7:30 a.m. until 5:00
p.m. on that day.

For the preliminary run, OSPA performs data and calculation edits. It
does not perform these same edits for the final run. In a sense, the
entries you make between preliminary and final cutoffs "fly without a
safety net."  If you choose to make entries during this time frame, you
are on your own.  If you have transactions you feel comfortable doing
under those circumstances, they can be entered up through final cutoff
of December Run 2.


We hope this extra service helps you to succeed with your year end
planning effort to ensure a smooth year-end.  Thank you.


Oregon Statewide Payroll Services Staff
DAS State Controller's Division
Phone:  (503)378-6777     Fax:  (503)378-3518
OSPS Help Desk:  mailto:OSPS.Help at das.state.or.us

Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS



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