OSPS E-News ~ New PPDB Warning Messages

Announcements from OSPS to the users of the Oregon State Payroll Application osps-news at listsmart.osl.state.or.us
Tue Jan 19 16:27:20 PST 2010


OSPS is passing on news from the folks who manage the PPDB HR system.
They are implementing two new edits that will be of interest to the
payroll community.  We appreciate their partnership in addressing these
two issues.  

 

 

From: DOLQUIST Brandon * HRSD PPDB 
Sent: Tuesday, January 19, 2010 4:15 PM
Subject: PPDB Warning Message

 

HR Systems will be implementing two new warning messages in PPDB
effective Wednesday January 20th, 2010 after 6:00pm as described:

 

E0356-(WARNING) STOP IF PRIOR PERM POS HASNT CLEARED 2ND PAYROLL

This warning message will appear when processing regular temporary
appointments and retiree temporary appointments for Repr's XA and XAO.
The warning will display on the F3 pay screen in PBED for PA codes 167
and 168 upon initial processing or reopening the action when it is the
current latest record. The message serves as a reminder to not process
temporary appointments when the employee held a permanent, limited
duration or seasonal appointment in a month where the second payroll run
has not yet closed. Temporary appointments should not be processed until
the second payroll run closes in these situations in order to avoid
complications in the payroll system. 

 

Example: An employee retires from their permanent appointment in October
and will start in a temporary appointment on the first of November. You
must wait for the October second payroll run to close before processing
the November effective temporary appointment. 

 

Note: The warning message will not show upon processing if all the
correct information is populated and you do not press the enter key and
allow for the edits to run before doing a 'CHG' and enter. The warning
message does not prevent you from processing a temporary appointment as
described in the situation above.

 

E0355-(WARNING) DIF AMOUNT GREATER THAN 5 PERCENT 

This warning message will appear when processing differential pay where
the differential formula is a percentage (P) and the amount is greater
than 5% (000.050) in any of the differential pay fields. The warning
message will also appear when processing or reopening an action and
there is a percentage value in any of the differential pay fields. The
message is designed to draw attention to the differential pay percentage
amount in order to minimize the chance of creating an overpayment
created when the percentage amount is entered incorrectly. 

 

Example: Since the differential pay amount is entered in a decimal form
it is easy to accidentally enter a 5% differential pay as 000.500 which
calculates as 50% instead of being entered correctly as 000.050 which is
calculates as 5%.   

 

Note: The warning message will not show upon processing if you do not
press the enter key and allow for the edits to run before doing a 'CHG'
and enter. The warning message does not prevent you from processing an
incorrect differential pay amount as described in the situation above. 

 

 

 

Brandon Dolquist

HR Systems Analyst

Department of Administrative Services

Human Resource Services Division

Ph: (503) 378-8548

Fax: (503) 378-5734

group.ppdb at state.or.us <mailto:group.ppdb at state.or.us> 

 

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