OSPS E-News ~ FW: PPDB COLA Implementation Reminders

Mon Jan 7 15:53:07 PST 2013

Good afternoon. We are forwarding the e-mail below from the PPDB Group, in case you did not receive the original.

Katherine Bremser
Training Coordinator
Oregon Statewide Payroll Services
Financial Business Systems
Enterprise Goods and Services
Department of Administrative Services
503-373-0738
Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/
Data Classification: Level 1 - Published

From: YOUNG Heidi * EHRS On Behalf Of PPDB Group
Sent: Monday, January 07, 2013 2:49 PM
Subject: PPDB COLA Implementation Reminders

Important PPDB reminders regarding the January 2013 COLA implementation

Please continue to use the current online rates (which DO NOT reflect the COLA adjustment) when processing hires or pay changes in PPDB until after we have implemented the COLA. The COLA is scheduled to implement the evening of January 10, 2013 for the following reprs:

REPR

Title

Amount for Cola effective 1/1/13

OA

SEIU LOCAL 503 OPEU-STRIKEABLE

1.45%

OB

SEIU LOCAL 503 OPEU-SEAS STRKE

1.45%

OXN

SEIU LOCAL 503 OPEU-NONSTRIKE

1.45%

OXS

SEIU LOCAL 503 OPEU-SEAS NSTRK

1.45%

XAO

SEIU TEMPORARY EMPLOYEE

1.45%

JM

JUDICIAL-MANAGEMENT

1.45%

JMC

JUDICIAL-MANAGEMENT  CONFIDENTIAL

1.45%

JMP

JUDICIAL-MANAGEMENT PART/TIME

1.45%

JMPC

JUDICIAL-MANAGEMENT PART/TIME  CONFIDENTIAL

1.45%

JUA

JUDICIAL-UNREPRESENTED

1.45%

JUN

JUDICIAL-UNREPRESENT PART/TIME

1.45%

CP

AOCE AT DOC NONSECURITY

1.50%

CS

AOCE AT DOC SECURITY

1.50%

AJ

AFSCME AT JUSTICE ATTORNEYS

Each step increases by $100.00

MNJN

UNCL EXCLUDED DOJ L&E ATTNYS

Each step increases by $100.00

UJ

UNREPRESENTED AT DOJ ATTORNEYS

Each step increases by $100.00

NOTE: If you have already processed terminations with effective dates in January or other actions and applied the COLA effective 01/01/13, you must go back and manually place a freeze code of 'A' on that record to bypass the automated COLA or the employee will receive a second COLA.

Temporary employees (REPR code XAO) SEIU: The COLA implementation will update both current SEIU temporary in addition to terminated SEUI temporary employees with effective dates in January. For those temporary employees which you have already applied the COLA you must be sure to review those employees the day after the COLA is implemented and correct the record if the COLA was applied again.

Temporaries other than SEIU: If you are unsure as to whether any non-SEIU represented temporary employees should receive the COLA, please check with your agency Human Resource office or refer to the applicable contract or policy.

Reports: We will send out reports within a few days of the implementation. You should review these reports to identify and make needed adjustments to differential amounts.

Personnel Actions (PA) Printing:  Agencies have the option to choose if they want to receive a printed personnel action on mass updates such as this COLA.

You can change your printing options by going to PBAG and entering your agency number. Underneath the letter "M" in the alphabet line you can enter either of the following:

Y or Blank = YES (personnel actions will print on mass updates)
N = NO (personnel actions will not print on mass updates)

This code must be on the agency table the day before the mass update is processed.

Example: PBAG Screen - Under the letter M the "N" is entered meaning NO personnel actions will print for mass updates.

PBAG                          DEPT OF ADMIN SVCS
                              AGENCY TABLE - GENERAL

 AGENCY: 10700           AGY DISTR: 10700            DEFAULT PA PRINT: P
 AGENCY TITLE: DEPARTMENT OF ADMINISTRATIVE SERVICES
                                            ADMINISTRATIVE SRVCS, DEPT OF  G02
 NAME: DEPT OF ADMIN SERVICES                        ABBREV NAME: DAS
 STREET: 155 COTTAGE ST NE          CITY: SALEM               ZIP: 97301 ....

                                              TELEPHONE    EXT     FAX NUMBER
    DIRECTOR:     ....................       ... ... .... ......    ... ....
[cid:image001.png at 01CDECE6.2F076760]    DIR CONTACT:  ....................       ... ... .... ......    ... ....
    PSNL MANAGER: ....................       ... ... .... ......    ... ....
    PSNL CONTACT: ....................       ... ... .... ......    ... ....
    PAYROLL:      ....................       ... ... .... ......    ... ....
    FISCAL MGR:   ....................       ... ... .... ......    ... ....

                      A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
 HRSD REPORT OPTIONS: 0 1 3 N J . . 1 1 2 . . N N . . . . . . . . . . . .
                           PARTICIPATION: 5
 ACTION: ... LAST: ACT CDE ... UPDT DTE 000000 STAT OF: BAM . HRSD . PR . ACCT .
CANCEL: . NXT ACT: PBAG AGENCY: 10700 EMP: ......... JOBNO: .. POSNO: .......
 AUTHNO: .........  EFF DTE: 000000  OTHER: ........................
 MSG AREA:

For more detailed information on mass change personnel action printing options, please go to our website to review the PIE Meeting notes from 05/27/2010 http://www.oregon.gov/DAS/EHRS/docs/ppdb/pie_recap_052710.pdf

If you have any questions please contact us at Group.PPDB at state.or.us<mailto:Group.PPDB at state.or.us>

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