OSPS E-News ~ Year End Reminder

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Hello Payroll Professionals,



Early Paycheck Release Form<https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.16.pdf> - For checks dated January 1, 2021, please make sure to get a signed/acknowledged Early Release Form from any employee receiving a check before January 1st. The consequence of them cashing that check early will result in (you issuing : Delete as the agency is not the one issuing the W-2C)  a corrected W2 for this year (2020) and the next year (2021) for that employee. The form can be accessed by the link below, or pasting this URL into your browser: https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.16.pdf



Cancel Check  - requests submitted via email with a copy of the voided check is a courtesy cancel, OSPS still needs the original form and check within 3 days of the cancel request.



P010 Dates - final checks issued for PPE 123120 prior to 123120, must have P010 dates set or the income will go in tax year 2021, after run 2 for PPE 113020 all prior periods will be closed for corrections, any changes needed for those periods will need to be put in PPE 113020 or 123120 depending on situation.



PPEB Forced -  If you are forcing benefits for 11/30/20 PPE and prior,  please make sure you use the rates from the PTD2 screen, changing 999999 to 113020. This will show you the 2020 rates, not the 2021 rates that it defaults to.


12/09/20 (November Run 2)
For months prior to November, the last day for Agencies to:
* Set P010 check dates, except for separating employees
* Set correctives for the 2020 tax year
* Request check reversals
* Enter cash payments for 2020 expense reimbursements for ongoing employees

12/31/20
For tax year 2020, last day for the following actions:
* Pay-off leave balances for employees who separated prior to December
* Accept payment from employees for the return of a 2020 overpayment without the need for a corrected W-2
* Request manual checks for separated employees with net pay positive balances
* Issue checks with a 2020 payment date, because once an employee has a 2021 set, we can no longer issue a check for 2020.
* After ACH stop we won't issue checks


Take care and be safe,


Jason
(971) 900-7688
Luck is when preparedness meets opportunity


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