OSPS E-News ~ Year End Reminders

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good afternoon,

This is a reminder for ongoing employees that manual check requests (like for timesheet out of balance or corrections) sent in December need to be dated for January 1st.  December dates should be used only when there is a separation from state service.
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Please note the following in regards to P010 dates.

DECEMBER DATES

You can ask OSPS staff members to enter, change or delete December P010 dates. If you are not ordering a manual check, send an email to the OSPS Help Desk. To set December P010 dates for terminations at the agency level, then the action must be completed in Workday and received in OSPA.

DECEMBER P010 DATE AFTER DECEMBER RUN 1 -- If you are considering requesting a December P010 date after December Run 1 final, consider the following:


*       Does the P190 Payroll Register Data screen show a December set?


*       If it does, did that set calculate taxes for the new tax year?


*       If it is an ACH, do you have time to send in an ACH stop?

If the answer to all of these questions is "YES," first reverse the check or cancel the ACH that created the set. Then you can ask OSPS to set December P010 dates.

If there is no P190 set for December Run 1, P010 dates can be set.

REMOVING A DECEMBER P010 DATE -- If you wish to remove a December check date for an employee who still works for the agency:


*       See if there is an existing P190 set in the old tax year, the action needs to be reversed/addressed before requesting removal


*       Ask OSPS to delete the date

SEPARATIONS IN DECEMBER -- If a separating employee will receive his/her final pay during December, we need to include that payment in the current year's W-2. We can force the wages into the current year by entering December FINAL CHECK ISSUED and FINAL CHECK PERIOD ENDING dates on the P010 screen.

TRANSFERS IN DECEMBER -- Do not request check dates for December if an employee is transferring from one state agency to another. The IRS considers all State of Oregon agencies as one employer. Without check dates, OSPA will combine the December wages from both agencies into the December paid January wages and report them in the next tax year.

If you have any questions about this or anything else please contact our Help Desk at 503.378.6777 '0' or by email osps.help at oregon.gov<mailto:osps.help at oregon.gov>.

Thank you,

Vangie Barizo
System Analyst
Oregon Statewide Payroll Services
155 Cottage Street NE, Salem, OR 97301
971-900-7628 (Cell)


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