OSPS E-News ~ January Release Approved Items - add'l comms

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good afternoon,

The Workday Change Advisory Board (CAB) January 2024 release items listed below were approved at the Jan. 18, 2024, Change Advisory Board meeting. These items will be implemented in Workday by Jan. 24, 2024.

We have additional resources for the following release items:
*        Payslip Updates - Print Payslip Image PDF View
o   Payroll Partner communication and sample employee email (attached)
*        Job Change help text for Payroll and HR Partners
o   Workday Drive: Payroll Information and Resources > Processes and Checklists > "Job Change Transfer Overview with Payroll Partner Steps"
o   The business process remains the same and there is now an additional requirement for the receiving HR Partner to include information in the comments that indicate the amount of leave the receiving agency will accept, based on offer letter and proposed position. The Payroll Partner of the Receiving Agency will be able to view the comment field and will complete a pay input to credit the correct leave balance to the employee.
*        VOYA Deferred Comp Percent Deduction - Percentage amount to deduct every payment.
o   Note: A separate email communication will be sent out via E-News this week.

Approved January Release Items:
*        Payslip Updates - "Print Payslip Image" PDF view using a BIRT custom report
*        INT: Add legal name changes to the daily PEBB file
*        VOYA Deferred Comp Percent Deduction - Percentage amount to deduct every payment
o   Note: A separate email communication will be sent out via E-News this week.
*        New union created for Retiree OSP Troopers
*        Agency Time Reviewer now have view access to worker schedules
*        Employees in benefit package I1 and I2 at DHS/OHA need to be in the FLSA period rule Sun-Sat and not Mon-Sun
*        Improve reporting on Roles Request app
*        New payroll code for AEE: FRA Certified Highway-Rail Crossing Inspector Differential
*        Create Break Time code for ODFW-SEIU employees with 1.5 accrual rate
*        AFSCME DSL CBA change - Removed salary limit for shift differential
*        AFSCME OLCC CBA change - On call now eligible for shift differential
*        ODF - Overtime for temporary employees on Fire Assignments now calculate correctly
*        Review and update access to adding release items
*        Job Change help text for Payroll and HR Partner
o   Workday Drive: Payroll Information and Resources > Processes and Checklists > "Job Change Transfer Overview with Payroll Partner Steps"
*        Create time entry and earning code for SOTP allowance of 5% for hours worked
*        OSPOA - New time entry code "Call Back Comp time 1.5"
*        For unions covered by policy change the time calculation to include all paid leave as time worked for Overtime
*        Remove minimum PERS subject salary limits for PERS - Voluntary Contributions
*        PERS W-2 Count
*        CPERS: 0.01 Reg Hours with no Reg Salary
*        Additional option for drop down in building PnD's on position restrictions for Work Contacts
*        HCM | Hours Worked | 2023 Forward
*        HCM | Hours Worked - Temporary Hours | 2023 Forward
*        Correct downloaded print (PDF) version of Position Descriptions - BIRT Report

If you have any questions or concerns regarding the January release items listed above, please submit a case.

Sincerely,

DAS Workday Team
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