[Revenews] Payrolltax News LISTSERV July 2012

[TAVARES Cathleen M]

PayrollTax News LISTSERV
July 2012
Please provide this information to anyone who may benefit from it.

Important Reminders:
A. iWire:
As of tax year 2011, all businesses are now required to submit their W2 information electronically using the iWire system, no matter how many W2's are issued. Although the original deadline for submitting your W2's electronically has passed, you are still required to submit them if you haven't already done so, unless you have requested either an extension of time to file or a waiver.
You need to submit W2 information as soon as possible using one of two methods:

1. Employers can submit their information using the same file as used for the SSA (Social Security Administration) with certain modifications for Oregon.
For instructions and information on submitting W2's information through the iWire system, simply go to http://www.oregon.gov/dor/BUS/Pages/iwire-income-wage-information-return-eservices.aspx
2. Employers may also manually enter their W2 information using "iWire Direct"
For instructions and additional information about the "direct file" option,  go to http://www.oregon.gov/dor/BUS/Documents/iWire-manual-entry-instructions.pdf
Any questions can be directed to the iWire mailbox at  iWire.Dor at state.or.us<mailto:%20iWire.Dor at state.or.us>  or by calling 503 945-8127. Be sure to allow at least one business day for a response.

B. New Payroll Reporting System:
The new "Payroll Tax Reporting System" will soon be available. It is very important to be sure that you have a current Power of Attorney on file if you use a payroll service provider (such as a CPA, bookkeeper, and payroll service) to submit your quarterly reports.

Also, please verify that your contact information, including mailing addresses and phone numbers is correct on your account. The Oregon Employment Department will use this information to provide additional information when launching the new system. It is also used to send any additional tax updates and filing information.
For further information, contact the Employment Department by email at payroll.reporting at state.or.us<mailto:payroll.reporting at state.or.us>
C. WBF Reminder:

When calculating the Workers Benefit Fund Assessment, you must include hours worked for ALL paid workers, including those hours worked by workers paid on a basis other than "by the hour". This includes commission employees as well as those paid either "by the piece" or "by the mile".
To calculate these additional hours, employers need to determine the "reasonable hours" for each, and then include these hours in the total number of hours subject to the WBF Assessments each quarter.
Information on how to determine what "reasonable hours" are can be found on the WBF website at http://www.oregon.gov/DCBS/FABS/docs/assessment.pdf or by calling 503 378-2372. You may also send your questions by e-mail to wbfassess.fabs at state.or.us<mailto:wbfassess.fabs at state.or.us>.

NEW!
The new Business Portal, "Business Express" is now open for business. This "one stop shopping" website has everything a person needs to get started doing business in Oregon!  Learn about what resources are available, training and classes, tax responsibilities, and much, much more!!!
The portal is located at http://cms.oregon.egov.com/business/Pages/index.aspx , or by going to "Oregon.Gov" and looking under the label "Business" in the upper right corner of the page.

Educational/Outreach Opportunities:
The Governor's Marketplace 2012 Road Show is starting tomorrow in Bend OR!
This free single day event will have many partnering organizations providing  information and resources to help you take your business to the next level.  Come hear about such topics as Wage and Hour laws, Marketing, Classifying Workers, Business Resources, and so much more!
Roadshow Dates and locations::
July 25th   Bend OR
August 8th Medford and August 9th, Roseburg
Sept 18th, The Dalles, Sept 19th, Pendleton, and Sept 20 Ontario,
Oct. 10th  Hood River,
Oct 24th  Astoria and
Oct 25th  Newport.
***Salem event will be coming soon.
For additional information, directions and to register, go to http://cms.oregon.egov.com/Gov/MWESB/Pages/index.aspx  under the section, "Economic and Business Equality"

***Be sure to watch for additional classes and workshops coming soon!!*****

The Payrolltax-News e-mail list provides employers with complete and up-to-date payroll tax information. Employers can self-subscribe here<http://listsmart.osl.state.or.us/mailman/listinfo/payrolltax-news>. Representatives in the Business Division will send information to employers through this list. Employers can request additional information by e-mailing payroll.help.dor at state.or.us<mailto:payroll.help.dor at state.or.us>.

As a standard practice, e-mail sent from the department will be in text form only. Department of Revenue will not open attachments.

Questions about list content and subscription problems should be directed to the list owner:

Cathy Tavares
Oregon Dept of Revenue
Cathleen.M.Tavares at state.or.us<mailto:Cathleen.M.Tavares at state.or.us>
503-945-8762




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