[Travel_Policy-News] FW: Travel Awards for Calendar Year 2015

[HAMILTON Robert W * DAS]

Hello Everyone,

Please see the email below requesting Travel Coordinators to report their agency's 2015 travel awards by April 1, as required by ORS 292.230.

If you are not responsible for completing this report for your agency, please forward this email to the correct person. Unless specifically exempted by statute, the reporting of travel awards applies to all agencies.

Here is the list of agencies that have not yet reported.

If your agency has already reported but is listed below, we will need you to resubmit your report. Reports may be sent by email as an attachment; it is not necessary to send the reports by shuttle or regular mail service.

100

Department of Human Services

107

Department of Administrative Services

108

Board of Licensed Professional Counselors and Therapists

109

Department of Aviation

114

Long Term Care Ombudsman

115

Employment Relations Board

119

State Board of Tax Practitioners

120

Board of Accountancy

121

Office of the Governor

122

State Board of Psychologist Examiners

124

State Board of Licensed Social Workers

131

Advocacy Commissions Office

137

Department of Justice

141

Department of State Lands

150

Department of Revenue

248

Military Department

255

State Board of Parole and Post-Prison Supervision

257

Department of State Police

291

Department of Corrections

330

Office of Energy

340

Department of Environmental Quality

350

Columbia River Gorge Commission

415

Oregon Youth Authority

440

Department of Consumer and Business Services

443

Oregon Health Authority

459

Public Employees Retirement System

471

Employment Department

524

Chief Education Office

575

Oregon Student Assistance Commission

581

Department of Education

584

Teacher Standards and Practices Commission

585

Commission for the Blind

603

Department of Agriculture

632

Department of Geology and Mineral Industries

634

Parks and Recreation Department

635

Department of Fish and Wildlife

662

Land Use Board of Appeals

730

Department of Transportation

811

State Board of Chiropractic Examiners

833

Naturopathic Examiners, Board of

833

Occupational Therapy Licensing Board

833

Medical Imaging, Board of

833

Speech-Language Pathology & Audiology, Board of Examiners for

834

Board of Dentistry

839

Bureau of Labor and Industries

862

Racing Commission

915

Construction Contractors Board

919

Real Estate Agency


Thank you for assisting us in fulfilling this requirement.

Rob

From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Monday, February 01, 2016 12:16 PM
To: travel_policy-news at listsmart.osl.state.or.us
Subject: [Travel_Policy-News] Travel Awards for Calendar Year 2015

Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2015. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head or designate. To identify a designee, the agency head shall inform the Chief Financial Office in writing of the designation. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf.

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf

Please submit your reports to:

Robert W. Hamilton, CPA
Statewide Accounting & Reporting Services Manager
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0299
Fax:  (503) 378-3514
Robert.W.Hamilton at Oregon.gov<mailto:Robert.W.Hamilton at Oregon.gov>

Thank you to those agencies that plan to submit their reports early!


Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>

Data Classification: Level 1 - Published

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